SR-605-000 (23)
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Santa Monica, CalIforn1a
Council MeetIng: July 10, 1984
I.-E
JUll 0 1984
TO:
Mayor and C1ty Council
FROM:
CIty Staff
SUBJECT: Approval of Class1fIcat1on Spec1f1cat1ons and Adoption
of Resolution EstablIshIng Salary for Support ServIces
SuperVlsor.
INTRODUCTION
This report requests approval of new claSS1f1cation
speCifications for Property Records Manager and Support SerVIces
SuperVIsor, and approval of a revised claSSification
speclfIcat10n for Duplicating Machine Operator. A resolutIon
establ1sh1ng the salary rate for Support Services SuperVIsor 1S
also prepared for adoption.
BACKGROUND
Property Records Mana~er
Property Records Manager IS a new position in Rent Control,
responSible for the development, implementatIon and superVIsion
of the agency's automated property records system. It replaces
the vacant PropertIes Department Manager and does not represent
any Increase 1n the total number of budgeted pOSItIons.
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SUPP?rt Servlce~. ~~perVlso~
ThIS posltlon, approved by CouncIl as part of the 1984-1985
budget, has been created to superVlse the dupllcatlng and mall
delivery funetlons assIgned to the CIty Clerk's Department. A
survey of 10 Southern CalifornIa citIes and comparIson With
Internal salaries were used to establIsh a salary recommendatIon
at an E-step salary of $1846/month ($1975/month With P.E.R.S.).
Funds for thIs positIon are In0luded In the Council-adopted
budget for 1984-1985.
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Dupllcatlng ~achIne Oper~~~r
The claSSification speCification for Dupllcatlng MachIne Operator
has been revlsed to more accurately reflect the level of
responSIbilIty, deslrable quallfiQatlons and reporting
relationshIp of the posltIon, WhlQh will now be under the direct
superVIsion of the new Support Services SuperVIsor (see above).
BUDGET/FINANCIAL IMPACT
As noted above, funds for the Support Services SuperVIsor are
Included In the Council-adopted 1984-85 Budget. There are no
addItional budget impacts.
RECOMMENDATION
It is recommended that the Councll approve the classificatIon
speclflcatlons for Property Records Manager, Support Services
SuperVisor and DuplicatIng Machine Operator, and adopt the
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attached resolutIon establIshIng the salary for Support Services
Supervlsor.
Prepared by: Susan E. McCarthy
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PROPERTY RECORDS MANAGER
DEFINITION
Under admInistrative dlrection, plans, dIrects and coordlnates
the activities of the property Records DivisIon of the Rent
-Control Board~ develops, implements, supervises and monitors
a comprehensive automated system for the storage and retrIeval
of historical and current data relative to all controlled
rental units within the City~ and performs all other related
dutIes as asslgned.
TYPICAL DUTIES:
Plans, dlrects and coordlnates the develooment and
implementation of a cOillprehenslve managemant information system
for the storage and retreival of historical and current data
relative to all controlled rental units wIthin the City.
Determlnes informational requirements, data sources and
data retrieval requirements.
Conducts operational analysis studies and acts as liaison
wlth the City's Data processing DeparL~ent in the design,
refinement and upgrading of the Rent Control Board's automated
record-keeping systems.
Develops and supervises the use of automated and manual
systems for the timely and accurate dissemination of publlc
information pursuant to the requirements and procedures of the
Rent Control Board.
Monltors and evaluates the effectlveness of automated and
manual information systems, and recommends necessary modif1ca-
tIons.
Designs and implements effective research methodologles
for the gathering of informatlon required for the administratlon
of the Rent Control Charter Amendment and ~egulatlons.
Recommends and admInisters the divlsIonls annual budget,
includIng annual obJectives and performance Indlcators.
Prepares and presents written and oral reports.
Selects, trains, supervises and evaluates subordInate staff.
Asists in the direction and coordination of speCIal proJects.
CoordInates wit~ other dIvisions of the Rent Control Board.
Interprets and applIes complex statutes, policIes and
procedural gUldelines.
BASIC QUALIFICATIONS
Minimum Standards: Appllcant must ~e able to demon-
strate the folloWIng:
Knowledge of: principles and techniques involved In the
development and implementatIon of complex automated management
information systems; basic principles of data processlng~
research technlques and methodologles~ principles and practlces
of employee traInIng and supervisIon~ and basIc techniques of
program evaluation.
Abiliy to: Design, implement and monitor a comprehensive
automated management informatlon system~ interpret and apply
relevant laws, regulat~ons and procedures concernlng hOUSing
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and rent control: prepare and present oral and written reports~
conduct organIzational analysis and infonnat~onal needs studies;
train and supervise employees~ and establish and maintain
effective working relat~onships with City officIals, co-workers,
representatives of other agencies, and the general public.
Desirable Training and Experience:
Graduation from college with a degree in data processIng,
management information systems, public administration or a
closely related field.
Three years' progressively respons~ble supervisory experience
development and implementation of complex Information storage
and retrIeval systems.
SUPERVISION RECEIVED:
Works under admInIstrative supervision of the Rent Control
Board AdmInIstrator, who outlines work, occasIonally reVIews
work in progress and upon completIon.
SUPERVISION EXERCISED:
ExercIses technIcal supervision over subordinates, making
detaIled work assignments, frequently revIewIng work In progress,
and carefully reviewing completed work.
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SUPPORT SERVICES SUPERVISOR
DEFINITION: Under dlrection, plans,coordinates and supervIses
the CIty'S duplIcatIon and mall delIvery functIons; tralns and
supervIses personnel assigned to these functIons; and performs
all related dutIes as required.
TYPICAL DUTIES: ReceIves work order requests from departments
for the printIng, duplicatIon, and/or mIcrofIlmIng of wrItten
materIals and audIo tapes; estImates tIme and cost requirements
and establIshes productIon schedules to meet deadlInes.
Sets up, operates, and SUperVIses the operatIon of offset
duplIcatIng equIpment, copying machines, and related equIpment,
l~cludl~g platemaker, folder/perforator, cutter, paper drIll,
blndl~g punches, collator and stapler.
Plans and superVIses all mall dIstrIbution activities, IncludIng
the receIpt, sortIng and delIvery of mail, and the processing of
all outgoi~g mall.
MIcrofIlms City records and duplIcates audIO tapes.
Develops,recommends, and Implements wrItten procedures relatIve
to the duplIcatIon and mall delIvery functIons.
MaIntaIns detaIled records of serVIces provided to City
Departments.
TraIns and superVIses subordlnate em~loyee~.
ReqUISItIons paper stock, prln& shop ~r~ m5l: r00~ S!:~p~les;
evaluates and recommends the purchase of equIpmen~ and supplIes.
a~d maIntaIns related accounting records.
Makes rerommendatlons and provIdes data and JustIfIcation for
budget requests.
Cleans and performs routIne maintenance of equipment.
BASIC QUALIFICATIONS:
MInImum Standards: ApplIcant must be able to demonstrate the
follOWIng:
K~owledge of: OperatIon and baSIC maIntenance reqUIrements of
offset duplIcatIng and related equipment, such as platemakers,
photocopy eqUIpment, cutters, folding machInes, collators and
staplers; paper, Ink and other supplIes used In duplicating pro-
cesses Includl~g weIghts, types and uses of paper; record-keeping
methods; and prIncIples of superVISIon and traInIng.
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AbIlIty to; Operate and ffialntain standard offset prInting press
a~d collateral equIpment; plan and schedule work 1n accordance
wIth establIshed prlorities and deadlines; learn the use of
mlcr~fllming and tape duplIcation equIpment; establIsh and maIn-
taIn accurate and thorough record-keepIng systems; establish and
ID31ntaln effectIve working relatIonshIps with co-workers, CIty
admInIstrators and employees, and the general public; and train
and superVise employees.
DESIRABLE TRAINING AND EXPERIENCE:
Two years of IncreaSIngly responsible experIence In the operatIon
of an offset press and related equIpment. Includ1~g at least one
year of superVIsory experience.
SUPERVISION RECEIVED:
Works under the administrative superv1sIon of the CIty Clerk, who
outlInes work aSSIgnments and periodIcally reviews work 1n prog-
ress and upon completion.
SUPERVISION EXERCISED:
EXerCIses technIcal supervis10n over technIcal and clerIcal per-
sonnel, makIng detailed work assignments, perlodlcally reviewlng
work In progress a~d carefully reVIeWIng completed work.
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DUPLICATING MACHINE OPERATOR
DefJnItlon: Under moderate supervIsion, operates duplIcatIng
ana related equIpment; and performs related dutIes as requIred.
TYPICAL DUTIES:
Operates platemaker and offset press.
Operates folder/perforator, paper cutter, paper drIll,
bIndIng punches, collator, stapler. and all other related
equIpmer.t.
Cleans and performs routIne maintenance of eqUIpment.
MaIntaIns records of department printlog orders.
ASSIgns charges to prIntIng orders per establIshed schedule.
BASIC QUALIFICATIONS:
MINIMUM STANDARDS: ApplIcant must be able to demonstrate
the following:
AbilIty to: operate and maintaIn standard of set prIntIng
press and collateral eqUIpment; maintaIn records; perform baSIC
mathematIcal calculatIons; establish and maIntaIn effectIve
workIng relationships WIth all CIty employees; and 11ft and carry
moderate to heavy objects.
DESIRABLE TRAINING AND EXPERIENCE;
One years' experIence operatIng an offset prIntIng
press.
SUPERVISION RECEIVED;
Works under admInistrative superVIsion of the Support
Service Supervisor, who outlines work assignments and
periodIcally reVIews work in progress and upon completIon.
SUPERVISION EXERCISED:
None.
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BEFORE DISTRIBUTION CHECK CONTENT OF ALL FOR CITY C~ERK'S ACTION
DISTRIBUTION OF RESOLUTION # ORDINANCE *
(ounCll MeetIng Date
7 - ! L)
Introduced:
Agenda Item It
6-t?- ..~ ~
Was It amended?
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Adopted:
0\ ALWAYS PtffiLISH .ADOPTED ORDINM1CES
Cross out AttoD1eY' s approval
D:> reck sheet on w::>rd Processor
VOTE: AffirmatIve: ~ 7
NegatIve:
Abstain'
Absent:
DISTRIBUTION:
ORIGINAL to be signed, sealed and filed In Vault.
NEWSPAPER PUBLICATION (Date:
)
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Department originating staff report (
~anagernent Service? Lynne Barrette -urdinances only
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Agency mentioned In document or staff report
(certified ?)
Subject file (agenda packet) 1
Counter file 1
Others:
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SEXD FOU~ COPIES OF ALL ORDINANCES- TO:
CODrD SYSTEMS, Attn Peter Mac1earie
120 HaITI C::tr~et
AV0~. ~ew Jersev_077l7 .
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SEND FOUR COPIES OF ALL ORDTNANrP5- ._to:
PRESID'ING JUDGE
SANTA MO~ICA MUNICIPAL COURT
1725 MAIN STREET
SANTA MONICA, CA 90401
*Check COde Sections before sending,
TOTAL COPIES
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RESOLUTION NO. 6883(CCS)
(City CouncIl SerIes)
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA MONICA
ADOPTING A SALARY FOR THE POSITION
OF SUPPORT SERVICES SUPERVISOR
THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS
FOLLOWS:
SECTION 1: The followIng monthly salary levels are hereby
establIshed for the Indicated permanent clasSIfIcatIon:
Support Services SuperVIsor
$1846/Month E-step
($1975/Month WIth PERS)
SectIon 2: The CIty Clerk shall certIfy to the adoptIon of
thIS resolution, and thenceforth and thereafter the same shall be
In full force and effect.
APPROVED AS TO FORM:
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ROBERTM. MYERS ~.)
CIty Attorney
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Adopted and approved this lath day of July, 1984.
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Mayor
I hereby certify that the foregolng Resolution No. 6883(CCS}
was duly adopted by the City Councl1 of the City of Santa Monica
Co une il vote:
at a meeting thereof held on July 10, 1984 by the following
Ayes:
Noes:
Absent:
Abstain:
Councilmembers: Conn, Epstein, Jennings, Press,
Reed, Zane and Mayor Edwards
Councllmembers: None
Councilmembers: None
Councl1members: None
ATTEST:
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City Clerk
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