SR-701-001 (7)
CA:RMM:rmd2B9jhpca
City council Meeting
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AW6'121_
Santa Monica, California
STAFF REPORT
TO:
Mayor and city Council
FROM:
city Attorney
Resolution Approving Destruction of
Obsolete Records of the Police Department
SUBJECT:
Government Code section 34090 authorizes the destruction of
certain records upon the request of a Department Head if the City
Attorney has given written consent for the destruction of the
records and if the city council approves the destruction of the
records by resolution. The Chief of Police has requested that
certain obsolete records be destroyed. A complete description of
the records sought to be destroyed is contained in Exhibit "A"
accompanying the resolution. The City Attorney has approved the
destruction of these records.
RECOMMENDATION
It is respectfully recommended that the accompanying
resolution be adopted.
PREPARED BY: Robert M. Myers, city Attorney
(,-T
AUG 1 2 f986
CA:ffi1M:rmd290jhpca
city council Meeting
Santa Monica, California
RESOLUTION NUl-lEER 7280 (CCS)
(city council series)
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MONICA AUTHORIZING THE DESTRUCTION
OF CERTAIN RECORDS OF THE POLICE DEPARTMENT
PURSUANT TO GOVERNMENT CODE SECTION 34090
WHEREAS, it has been determined that certain records of the
ci ty of santa Monica under the charge of the Pol ice Department
are no longer required for pUblic or private purposes; and
IvHEREAS, the destruction of the records is necessary to
conserve storage space and to reduce staff time, expense, and
confusion in handling and informing the public; and
WHEREAS, Government Code Section 34090 authorizes the City
of Santa Honica to destroy certain records over two years old
without making a copy thereof after the same are no longer
required and upon the written consent of the City Attorney and
the approval of the City Council by resolution~ and
WHEREAS, the city council has been requested to approve the
destruction of the records identified in Exhibit "A attached
hereto~ and
WHEREAS, the records identified in Exhibit "A" are over tvlO
years old, no longer required, and have been approved for
destruction by the city Attorney,
- 1 -
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA
MONICA DOES RESOLVE AS FOLLOWS:
SECTION 1. Authorization is hereby given to destroy the
records identified in Exhibit "AIf attached hereto and made a part
hereof.
SECTION 2. The city Clerk shall certify to the adoption of
this Resolution, and thenceforth and thereafter the same shall be
in full force and effect.
APPROVED AS TO FORM:
~ ""'-. \.
ROBERT M. MYERS
City Attorney
(J
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- 2 -
Adopted and approved th~s 12th day of August, 1986.
~~kc~
/ Mayor
I hereby certify that the foregoing Resolut~on No. 7280(CCS)
was duly adopted by the City Counc~l of the C1ty of Santa Monica
at a meeting thereof held on August 12, 1986 by the follow1ng
Counc~l vote:
Ayes: Councilmembers:
Conn, Epstein, Jenn1ngs, A. Katz,
H. Katz, Zane and Mayor Reed
Noes: Councilmembers:
None
Abstain: Councilmembers:
None
Absent: Counc1lmembers:
None
ATTEST:
c2L--rL ~7-yj;~.~~
Clty Clerk
City of Santa Monica
REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS
To: City Attorney
Item
No.
10
From: Police Department
Description of Record
to be Destroyed
Years
Covered
Location
1
1983CY
A~rport Hangar
Ba~l Rece~pt Cop~es
2
Impounds, Released
1983CY
A~rport Hangar
3
Bus~ness Llcense Applicants,
lnactlve
Records Section
1983CY
4
C~v~l Servlce Appl~cants, ~nactlve
All prlor
to 1984CY
Records Sectlon
5
Reserve Offlcer Rap Klckbacks,
l.nactlve
Records Sectlon
All prlor
to 1984CY
6
Unlf~ed School D~strlct Appl1.cants, All prlor
~nactlve to 1984CY
Records Sectlon
7
Gun Sale Cancellatlons All prlor Records Section
to 1984CY
Gun Sale Klckbacks 1968-74CY Records Sect1.on
Gun Perm~t Applicants, lnact~ve All prlor Records Sect~on
to 1984CY
Appllcant Flngerpr~nt Cards, All prlor Records Sect~on
fiNo Hit" to 1984CY
8
9
ReCOj?nd1~Y;
Approved by Chief of Police:
f(~?! ~L
ht Attorney:
Date:
f/ / /~.c
Consent is hereby given
to destroy the records
listed above.
Date:
~ '-. '----Q-
g,. J-?,
Presented to
city Council:
City Council Action:
Approved Resolution Number
Disapproved
1 of
3 Pages
City of Santa Monica
REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS
To: City Attorney
Item
No.
Description of Record
to be Destroyed
11 Clearance Letter Caples, obsolete
12 Cash Recelpt Book Caples
13 Trafflc Cltatlon Caples
14 Q Cltatlon Coples
15 Blcycle Dealer Reports, obsolete
16 Warrant Transffilttals
17 Wanted Person FlIes
18 Anlmal Shelter Slgn In Sheets
19 F~ngerpr~nt Bllling Transffilttals
20 Unlfled School Dlstrlct Bllllng
Transmlttals
Recommende~;oy:
'1J ' -( ~..,J;
, .\
From: Police Department
Years
Covered
Location
All prlor Records Sectlon
to 1981CY
1981CY Records Sectlon
1982CY Alrport Hangar
1981-83CY Alrport Hangar
1/84-4/84
12/83 Records Sectlon
1/82-7/82
1/83-4/83 Alrport Hangar
All pn..or Records Sectlon
to 1980CY
1980CY lHrport Hangar
1980CY A~rport Hangar
1982CY A~rport Hangar
All prior Records Sectlon
to 1984
All prlar Records Sect1.0n
to 1984
Approved by Chief of Police:
~~J~
<; / I ?&
Consent is hereby given
to destroy the records
listed above.
~y Attorney:
Date:
Date:
~ '--.. "'-- l\
K. J".. 8~
Presented to
City Council:
City Council Actlon:
Disapproved
Approved Resolution Number
2 of 3
pages
City of Santa Monica
REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS
To: C1ty Attorney From: Police Department
Item Description of Record Years
No. to be Destroyed Covered Location
21 Prlvate Tow Cards 1980-81CY Alrport Hangar
22 Pawn SllpS 1982-83CY Alrport Hangar
23 Radlo Logs 1980CY Property Room
24 Meals Served J..n Jal1 1981-1983CY Property Room
Recommended ;tY~
. i3i1.~q
'{
APpr~ved by Chief of Police:
)i~(j L
CiV Attorney:
Date:
if /5(/
Consent is hereby given
to destroy the records
listed above.
Date:
~\-.~
? . J-?i.
Presented to
City Council:
city Council Action:
Approved Resolution Number
Disapproved
3 of 3
Pages