SR-701-001 (4)
CA:RMM:rmd2B9jhpca
city Council Meeting 1-12-B8
h"j)
JAN 1 2 1988
Santa Monica, California
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STAFF REPORT
FROM:
Mayor and City Council
City Attorney
Resolution Approving Destruction of
Obsolete Records of the Police Department
TO:
SUBJECT:
Government Code section 34090 authorizes the destruction of
certain records upon the request of a Department Head if the City
Attorney has given written consent for the destruction of the
records and if the city Council approves the destruction of the
records by resolution. The Chief of Police has requested that
certain obsolete records be destroyed. A complete description of
the records sought to be destroyed is contained in Exhibit "A"
accompanying the resolution. The City Attorney has approved the
destruction of these records.
RECOMMENDATION
It is respectfully recommended that the accompanying
resolution be adopted.
PREPARED BY: Robert M. Myers, city Attorney
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~N 1 2 1988
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CA:RMM:rmd290/hpca
City Council Meetinq 1-12-88
Santa Monica, California
RESOLUTION NUMBER 7534 (CCS)
(city Council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MONICA AUTHORIZING THE DESTRUCTION
OF CERTAIN RECORDS OF THE POLICE DEPARTMENT
PURSUANT TO GOVERNMENT CODE SECTION 34090
WHEREAS, it has been determined that certain records of the
city of santa Monica under the charge of the Police Department
are no longer required for pUblic or private purposes: and
WHEREAS, the destruction of the records is necessary to
conserve storage space and to reduce staff time, expense, and
confusion in handling and informing the public; and
WHEREAS, Government Code Section 34090 authorizes the City
of Santa Monica to destroy certain records over two years old
wi thout making a copy thereof after the same are no longer
required and upon the written consent of the City Attorney and
the approval of the City Council by resolution: and
WHEREAS, the city Council has been requested to approve the
destruction of the records identified in Exhibit "A attached
hereto; and
WHEREAS, the records identified in Exhibit "A" are over two
years old, no longer required, and have been approved for
destruction by the City Attorney,
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NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA
MONICA DOES RESOLVE AS FOLLOWS:
SECTION 1. Authorization is hereby given to destroy the
records identified in Exhibit tlAtI attached hereto and made a part
hereof.
SECTION 2. The City Clerk shall certify to the adoption of
this Resolution, and thenceforth and thereafter the same shall be
in full force and effect.
APPROVED AS TO FORM:
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ROBERT M. MYERS 0
City Attorney
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I hereby certify that the foregoing Resolution No. 7534 (CCS)
anuary, 1988.
,
Mayor
was duly adopted by the ci
council of the City of Santa Monica
at a meeting thereof held on January 12, 19BB by the following
Council vote:
Ayes: Councilmembers: Finkel, Jennings, A. Katz, H.
Katz, Reed, Mayor Conn
Noes: Councilmembers: None
Abstain: Councilmembers: None
Absent: Councilmembers: Zane
ATTEST:
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city Clerk
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City of santa Monica
REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS
To: City Attorney
From: Police Department
Item
No.
Description of Record
to be Destroyed
Years
Covered
1
Ba11 Rece1pt Cop1es
1/1/84 -
12/30/85
7/1/84 -
12/30/85
2
Civ11 Service Fingerprint
Applicants, 1nact1ve
3
Appl1cant "No H1 t" f~ngerpr1nt cards' 7/1/84 -
12/30/85
4
Cash Rece1pt Book Copies
1/1/83 -
12/30/85
7/1/84 -
12/30/85
7/1/84 -
12/30/85
7/1/84 -
~2/30/85
5
C~tation CopJ.es
6
Daily Cash Summary Logs
7
F1ngerprint BillJ.ng TransffiJ.ttals
8
BUS1ness L1cense Applicants,inactiv€7/1/34 -
12/30/85
9
Surety Bonds Posted
7/1/84 -
12/30/85
Recommended by:
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A(1ved
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by Chief of Police:
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Consent is hereby given
to destroy the records
listed above.
V"
City Attorney:
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Location
Records Section
Records SectJ.on
Records Sect10n
Records Section
Records Section
Records Sect10n
Records Section
Records Section
Records Sect10n
Da~~
Date:
December 17, 1987
Presented to
City Council:
City Council Action:
Approved Resolution Number Disapproved
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