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SR-605-000 (8) ~t?5-e:>PO iI-B SEP - 8 1917 PE:JSS council Meeting: Santa Monica, California September 8, 1987 TO: Mayor and city council FROM: city staff SUBJECT: Approval of New Classification specification and Resolution Setting Salary for the Classification of Liability Claims Adjuster Introduction This report requests city council approval of a new classifica- tion specification for Liability Claims Adjuster. In addition, the report requests approval of a salary resolution establishing the salary rate for Liability Claims Adjuster. Background Liability Claims Adjuster is a new position in the Risk Manage- ment Division of the city Manager1s Office, approved by the City council at its meeting of January 27, 1987. The position will have primary responsibility for the processing and adjusting of all general and vehicle liability claims against the City, in- cluding investigation and evaluation of claims, and the coordina- tion of settlement and/or recovery efforts. The position was created as part of the City Council's direction to implement a self-administered liability claims program, and will be reporting directly to the Liability Claims Supervisor. Based on an analy- sis of external and internal relationship factors, an E-step of $304ljmonth ($3253/month with PERS) is recommended. "-13 SEP - B 1987 - 1 - Fiscal Impact Funds are already included in the budget for FY 1987-1988 to cover all salary costs related to the new classification. Recommendation It is recommended that the City council approve the new clas- sification of Liability Claims Adjuster, and adopt the attached Resolution establishing the salary rate for the new classification. Prepared by: John Smith Attachments: A. New Classification Specification - Liability Claims Supervisor B. Salary Resolution - 2 - CITY OF SANTA MONICA LIABILITY CLAIMS ADJUSTER DEFINITION: Under moderate supervision, performs all necessary claims adjusting functions for city general and vehicle liability claims including investigation, evaluation and settlements: and pursues subrogation recovery efforts where appropriate. Performs other related duties as required. TYPICAL DUTIES: Reviews city accident reports and claims filed against the City. Conducts accident investigations to determine the degree of liability or negligence on the part of the city. Takes written and recorded statement(s) of claimants, em- ployees and witnesses. Approves and rejects claims in conformity with established procedures. Negotiates settlements with claimants or their at- torneys, and insurance carriers. Corresponds with claimants, attorneys, witnesses and physicians. Prepares comprehensive reports of investigation with appro- priate documentation for use by the City Attorney's office in litigation. Establishes monetary reserves on claims filed against the city. Executes releases and other legal documents. Investigates subrogation possibilities and pursues collec- tion efforts to ensure moneys due the City are collected. Assists in the design of claim procedures and control standards. Performs other duties as required. BASIC QUALIFICATIONS: MINIMUM STANDARDS: Applicant must be able to demonstrate the following: Knowledge of: General insurance principles and practices as related to self-insured liability programs~ techniques of liability claims adjustment and SUbrogation procedures, inclUding California tort law and governmental claim code requirements, damages and evidence; reserving methods and practices; the litigation process, recorded and written statement techniques; and insurance and claim office procedures. Ability to: Conduct liability field investigations~ prepare information for use in litigation; effectively negotiate the ad- justment of claims; effectively communicate orally and in writ- ing; apply the practices of liability claim adjustment consistent with City policy and procedures: and establish and maintain ef- fective working relationships with employees, management, attor- neys, outside agencies, and the general public. Possession of a valid driver's license. - 1 - DESIRABLE TRAINING AND EXPERIENCE: Equivalent to possession of an A.A. degree from an ac- credited college or university in Business Administration, Public Administration, Insurance, or a closely related field. Three years of experience in the investigation and adjust- ment of general and fleet liability claims. Related work experi- ence may be substituted for the educational requirement on a year-for-year basis. Experience in handling municipal liability claims is desirable, but not required. SUPERVISION RECEIVED: Works under the supervision of the Liability Claims Supervi- sor, who outlines goals and objectives, reviews work in progress, and periodically reviews completed work. SUPERVISION EXERCISED: None. - 2 - t"- co .......... c "" .......... C'o .... ""d ~ o >- ~ C l-o o .j....> .j...l <: +-> m ... ...... .j...l VOTE: Affirmative: Negative: Abstain: Absent: PROOf: V'OTE~ WI TH ANOTHER PERSON BEFORE A~lYTHING DISTRISUTIvN: ORIGINAL ~o'be signed, sealed and filed in Vault. L '- ~EFORE DISTRIBUTION CHECK CONTENT OF ALL DISTRIBUTION OF RESOLUTION # 7YJ"C( q /? /? 7 R ~U Council Meeting Date Agenda Item It (;- ,No '" 7--' c Was it amended? FOR CITY C~ERK'S ACTION ORDINANCE # Introduced: Adopted: AIJ~YS PUBLISH AOOP'l't;l) ORD1NANCES* *Cross out Attorney I s af>Proval 1/1 !lJ U t:: d ~ c: ~ NEWSPAPER PUBLICATION (Date: ) Department or~ginating staff report ( * ) *C~ ty Attorney does not \o.ant cop~es of his ordinances Dr resolut~ons. fdanagement SerVI,1-~e~ Lynne Bar,rette OrdInances only ~ Agency mentIoned In document or staff report CJ > ... l;) '.J C,) l-o .j....> c - (certified?) Subject file (agenda packet) 1 Counter file 1 Others -; (Review for depaLUltents who need to kn<:M') . Airport Parking Auth. ~ Auditotum +-> l/l ~ Building Dept. - """ Q.) l-o w\'bilJIll. ty and EcOncrni.c Dev. Q.) u Finance .... 4-l 4-< Fi re o Personnel Planning Police (en- forcement?) Purchasing Recr/Parks 1/1 General Servo >-... (lJ t::: hi o ~ ~ -< Transportation Library Treasurer t-fanage r ;..... .j...l .... u SEND FOU~ COPIES OF ALL ORDINANCES' TO: CODfD SYSTEMS, Attn Peter-Maclearie J. .'.0 "fjl.ln- rtr".:'et ~ AV~'l ~~w Jersey_07717 I SE}.,JD FOUR COPIES OF ALL ORDTNANrpc::, _TO: D~OX~ ~yr~ck ' ~A~TA MO~ICA MUNICIPAL COURT ~ 725 HAI~ STREET, Room liB SANTA MONICA, CA 90401 '-' o :':l .... l-< Q) ..c o c:: I . *Check code Sections before sendrr TOTAL COPIES 3 j RESOLUTION NO. 7489(CCS) (City Council Series) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA ADOPTING SALARY RATE FOR THE CLASSIFICATION OF LIABILITY CLAIMS ADJUSTER THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS: SECTION 1. The following monthly salary level is hereby established for the indicated permanent classifications, effective September 8, 1987. LIABILITY CLAIMS ADJUSTER $3041/Month E-Step ($3253/Month with PERS) SECTION 2. The City Clerk shall certify to the adoption of this Resolution, and thenceforth and thereafter the same shall be in full force and effect. APPROVED AS TO FORM: ~ """" ~ ROBERT M. MYERS city Attorney - 3 - ~ . - Adopted and approved this 8th day of September, 1987. I hereby certify that tH foregoing Resolution No. 7489(CCS) was duly adopted by the City Council of the city of Santa Monica at a meeting thereof held on September 8, 1987 by the following council vote: Ayes: Councilmembers: Finkel, Jennings, H. Katz, A. Katz, Reed, Zane, Mayor Conn Noes: Councilmembers: None Abstain: Councilmembers: None Absent: Councilmembers: None ATTEST: Cw.~ Y;bII~ city Cl(!rk . 6os-000 PE:JSS council Meeting: Santa Monica, california July 28, 1987 ,-a JUl 2 8 1987 TO: Mayor and City council FROM: city staff SUBJECT: Approval of New and Revised Classification specifica- tions and Resolution Setting Salary for the Clas- sification of Director of cultural and Recreational Services. Introduction This report requests approval of a new classification specifica- tion for Director of cultural and Recreational Services, and re- vised classification specifications for Librarian III, Parking Meter Collector, Police Cadet, and Senior Parking Checker (reti- tling of Parking Supervisor Assistant). In addition, the report requests approval of a salary resolution establishing the salary rate for Director of Cultural and Recreational Services. Background - New Specification Director of Cultural and Recreational Services is a new position, approved as part of the FY 1987-1988 budget adoption process. The position will be responsible for administrative coordination and management of the Department of Cultural and Recreational services, a consolidation of the current Department of Recreation and Parks, the civic AUditorium, and the staff of the Arts Com- mission. The recommended specification was approved by the Per- sonnel Board at their regular meeting of July 15, 1987. Also attached is a Salary Resolution, establishing the salary rate for the new position. The recommended salary is the - 1 - resul t(,.. "B JUl 28 1987 of an analysis of both external and internal alignment factors. Based on that analysis, an E-Step rate of $5326 per month is recommended ($5698 per month with PERS). Background - Revised Specifications Four revised classification specifications, approved by the Per- sonnel Board at their regular meeting of July 15, 1987, are also attached for your review and approval. Librarian III has been revised to reflect those duties to be per- formed under this classification related to the installation and maintenance of the Library's new automated cataloging and cir- culation systems, as approved by the Council as part of the FY 1987-1988 budget. Parking Meter Collector and Police Cadet have been revised to more accurately reflect the specific duties and responsibilities normally assigned to positions in these classifications. senior Parking Checker (a retitling of Parking Supervisor Assis- tant) has been revised to reflect the deletion of the civilian Parking Supervisor position in the FY 1987-1988 budget, and the fact that this position is now supervised by a Police Sergeant. Fiscal Impact Funds are already included in the budget for FY 1987-1988 to cover all salary costs related to the new and revised classifica- tions discussed above. - 2 - Recommendation It is recommended that the City Council approve the new clas- sification of Director of Cultural and Recreational Services, the revised classification specifications for Librarian III, Parking Meter Collector, Police Cadet, and Senior Parking Checker, and adopt the attached Resolution establishing the salary rate for the new classification. Prepared by: John smith Attachments: A. New Classification Specification - Director of Cultural and Recreational Services B. Revised Classification Specifications 1. Librarian III 2. parking Meter Collector 3. Police Cadet 4. Senior Parking Checker c. Salary Resolution - 3 - CITY OF SANTA MONICA DIRECTOR OF COLTURAL AND RECREATIONAL SERVICES DEFINITION: Subject to administrative approval, plans, organizes, directs, and promotes the City's cultural and recreational activities. Manages and coordinates the activities of the Recreation and Parks Department, civic Auditorium, and the Arts Commission. Performs other related duties as required. TYPICAL DUTIES: Directs and manages the activities and operations of the Department of Cultural and Recreational Services, including administrative coordination of the Recreation and Parks Department, Civic AUditorium, and the Arts Commission. Formulates and supervises implementation of department policies and procedures. Confers with the City Manager on department policies and programs, and coordinates activities with other City departments and outside agencies. Formulates and directs activities designed to determine the cultural and recreational needs and interests of citizens, and develops and implements programs and activities in response to those needs and interests. Meets with community leaders, civic organizations and citizens to stimulate interest in cultural and recreational activities. Develops and manages public relations outreach programs to stimulate community participation in cultural and recreational programs, as well as to promote the community. Develops, recommends and administers the department's annual operating budget, including the development and implementation of fee-for-service and other revenue-producing programs. Monitors legislative activity at the local, State, and Federal levels related to cultural and recreational programs. Directs the preparation of grant proposals, and administers the use of grant funds. Selects, supervises, and trains administrative personnel. studies operations and makes recommendations to the city Manager for changes which will improve economy, efficiency and quality of operations and services. Performs all other related duties as assigned. BASIC QUALIFICATIONS: MINIMUM STANDARDS: Applicant must be able to demonstrate the following: Knowledge of: Principles, practices and methods of public administration; public information techniques and practices; methods and techniques of effectively promoting community participation in city-sponsored activities; public sector cultural and recreational programs; principles and techniques of contract monitoring and evaluation; budget preparation and administration: principles and practices of supervision and training; technical and operating principles, practices and - 1 - problems in the management of cultural and recreational activities; and local, state and national arts programs, resources and organizations. Ability to: Develop, implement and manage a wide variety of cultural and recreational activities; effectively promote the City and its programs/activities to the broad community; develop policy recommendations, and implement policy decisions effectively; plan, assign, and coordinate the work of the various divisions within the department; select, supervise, and train subordinates; prepare and present oral and written reports; develop and administer complex budgets; and establish and maintain cooperative and effective working relationships with all segments of the community, and with City officials and administrators. Possession of a valid driver's license. DESIRABLE TRAINING AND EXPERIENCE: Graduation from college with a bachelor's degree in pUblic or business administration, recreation, arts administration, or a closely related field. six years of progressively responsible experience in the administration of cultural, recreational, or similar programs designed to promote the community and/or to promote citizen participation in such activities. Public sector experience is highly desirable. SUPERVISION RECEIVED: Performs duties subject only to policy limitations and general administrative review by the City Manager. SUPERVISION EXERCISED: Exercises administrative superv~s1on over subordinates, outlining work assignments, periodically reviewing work in progress and periodically reviewing completed work. - 2 - CITY OF SANTA MONICA LIBRARIAN III DEFINITION: Under administrative direction, plans, organizes, directs, and supervises a division of the library system. Per- forms related duties as required. DISTINGUISHING FEATURES OF THE CLASS: Differs from Branch Librarian in that the Librarian III is in charge of a specialized division of the main library while the Branch Librarian is responsible for the overall operation of a branch library. Dif- fers from a Librarian II in that the Librarian II provides tech- nical assistance to the Librarian III in planning and supervising a specialized division. TYPICAL DUTIES: Plans, coordinates and supervises a variety of library ac- tivities. Depending on area of specialty, may supervise adult, children'S, reference, audiovisual, technical, circulation, or automated services. May select a variety of library materials including books, periodicals, pamphlets, films and recordings. May direct cataloging and classification of library materials. May supervise circulation of library materials. May act as manager of library automated system. Checks collections to determine what should be replaced, mended or discarded. Assists patrons in making effective use of library facilities. Participates in community and public relations activities. Prepares reports and studies and maintains records. Hires and supervises library personnel. BASIC QUALIFICATIONS: MINIMUM STANDARDS: Applicant must be able to demonstrate the following: Knowledge of: Principles, practices, and procedures of public librarianship; all types of library materials and ser- vices; selecting, ordering, processing, classifying and catalog- ing library materials; and supervisory techniques and procedures. Ability to: Direct, supervise, and train library employees; prepare reports and maintain records; develop and coordinate library programsf apply automation techniques to library func- tions; promote interest in library services; communicate effec- tively both orally and in writing; and establish and maintain effective working relationships. Possession of a valid driver's license. DESIRABLE TRAINING AND EXPERIENCE: Graduation from a college accredited by the American Library Association with a Master's Degree in Library Science. - 1 - Four years' experience as a professional librarian, includ- ing one year at a supervisory level. SUPERVISION RECEIVED: Works under supervision of the City Librarian or Assistant City Librarian who outlines work, frequently reviews work in progress and periodically reviews completed work. SUPERVISION EXERCISED: Exercises supervision over professional, paraprofessional, and clerical employees, making detailed work assignments, oc- casionally reviewing work in progress and carefully reviewing completed work. - 2 - CITY OF SANTA MONICA PARKING METER COLLECTOR DEFINITION: Under moderate supervision, collects and sorts coins from parking meters and other City facilities. Performs related duties as assigned. TYPICAL DUTIES: Collects coins from parking meters. Counts, records and audits money collected from parking meters. Operates machines to sort, count and bag coins. Walks long distances pushing heavy coin carts and lifting coin boxes. Performs minor repairs and reports inoperative parking meters. Responds to inquiries from the public in a tactful manner. Operates a City van safely. BASIC QUALIFICATIONS: MINIMUM STANDARDS: Applicant must be able to demonstrate the following: Knowledge of: Basic recordkeeping methods and procedures. Ability to: Follow oral and written instructions; perform basic arithmetical calculations with accuracy; learn and apply the basic operating principles of parking meters, coin counters, and coin sorters; lift and transport coin boxes; drive a City van safely; and walk long distances. Must be bondable. Possession of a valid driver's license. DESIRABLE TRAINING AND EXPERIENCE: One year of experience involving the collection and recordkeeping of money, and related public contact experience. SUPERVISION RECEIVED: Works under supervision of the Senior Parking Meter Collec- tor who outlines work to be performed, occasionally reviews work in progress, and carefully reviews completed work. SUPERVISION EXERCISED: None. - 1 - CITY OF SANTA MONICA POLICE CADET DEFINITION: Under close supervision, participates in a formal training program in clerical and elementary technical Police work~ Performs related duties as required~ TYPICAL DUTIES: Receives and responds to in-person and telephone complaints or request for information. Takes minor Police reports from citizens in the field. Files and retrieves materials and makes record checks. Performs messenger duties within department and to City Hall and outlying locations. Drives a variety of Police vehicles. Operates a variety of office machines and equipment. Performs a variety of clerical duties, including but not limited to typing, filing, and photocopying. BASIC QUALIFICATIONS: MINIMUM STANDARDS: Applicant must be able to demonstrate the following: Knowledge of: basic office procedures. Ability to: follow written and oral instructions; write clear and concise reports; perform arithmetic calCUlations; learn to operate standard office machines; and learn technical opera- tions of department. Possession of a valid California driver's license. Full-time student status at a college or university. 18 years of age. DESIRABLE TRAINING AND EXPERIENCE: Coursework in adminis- tration of justice. six months of experience performing clerical duties; and ability to type at a corrected speed of 25 words per minute. SUPERVISION RECEIVED: Works under technical supervision of sworn and non-sworn Police employees who make technical work assignments, frequently review work in progress and carefully review completed work. SUPERVISION EXERCISED: None. - 1 - CITY OF SANTA MONICA SENIOR PARKING CHECKER DEFINITI~N: Under moderate supervision, assists in supervising the operation of the City's parking enforcement unit. Performs related duties as required. TYPICAL DUTIES: Assists in supervising the enforcement of City parking reg- ulations. Monitors the daily activities of Parking Checkers in the field. Plans, schedules, assigns and monitors workload, breaks and lunch hours~ approves vacation and sick leave. Assists in training new employees in rules and regulations, policies and procedures. Assists in evaluating employees' work and preparing perfor- mance evaluations. assists in disciplining employees. Assists in designing parking enforcement patrol areas. Answers pUblic inquiries about parking enforcement and re- lated matters. Inspects parking checker scooters for safety and proper maintenance. Prepares daily reports and maintains files as required. Assists in preparing a variety of records, reports, memos, etc. BASIC QUALIFICATIONS: MINIMUM STANDARDS: Applicant must be able to demonstrate the following: Knowledge of: Applicable sections of California Vehicle Code. Ability to: Supervise parking enforce~ent employees on a daily basis; interpret and apply applicable provisions of the Santa Monica Municipal Code; learn City streets; write reports and maintain records; observe and report hazardous conditions; and deal tactfully with the public. possession of a valid driver's license. DESIRABLE TRAINING AND EXPERIENCE: Graduation from high school or GED. Two years of parking enforcement experience. SUPERVISION RECEIVED: Works under technical supervision of a Police Sergeant who outlines work, occasionally reviews work in progress, and peri- odically reviews completed work. - 1 - SUPERVISION EXERCISED: Exercises technical supervision over Parking Checkers, making detailed work assignments, frequently reviewing work in progress and carefully reviewing completed work. - 2 - l"') co .......... o N .......... m Vl ~ U C C';\ ~ ...; '"0 l- e "0 Q) j..J tr. C) :;j cT Q) H Q) U ...... ~ \,,&..j o VOTE: Affirmative: Negative: Abstain~ Absent: /h Klf-TL-- PROOF VOTE~ WITH ANOTHER PER~ON BEFORE A~~THING DiSJKIBuTI0N~ uRIGINAL ~o oe signeci, sealed and ~iled in Vault. ,- <.. ~E~ORE DISTRIBUTION CHECK CONTENT OF ALL DISTRIBUTION OF RESOLUTION 11 '77"7 t./- / 7M//P7 (;;-fi /KO 6-'0 Council Meet1ng Date Agenda Item it Was it amended? FOR CITY C~ERKrs ACTION ORDINANCE # Introduced: Adopted: lill"lAYS PUBLISH AOOPI'W OROJ:Nl\,Nr.F',s * *Cross out Attorney IS approval ~ Q) > -l ~ :..J (.) I- NEWSPAPER PUBLICATION (Date: ) Department orlglnating staff report ( * ) *Ci ty Attorney does not want CO".r;Jies of his ordinances or reSOlutions. ldanagement SeT'.'l,~~e;;; Lynne Bar,rette -urdlnances only ..:j!: Agency mentloned in document or staff report ..., ~ 'oj c; >-. V t:: ~ Subject file (agenda packet) Counter file o '-' ..... < Other s -: (ReviEM for deparbrents who need to k.ncM) . <I-' C'j - Airport Auditoi:um Personnel j..J Parklng Auth. Building Dept. Planning Police (en- forcement?) , CU-lilltlni ty and Econcmic Dev. Finance Purchasing Fire Recr/Parks If) General Servo >. lV ::: ~ o ~ 4J ~ >. .J ..... U Transportation Llbrary Treasurer Manager '4--< o - SEND FOU~ COPIES OF ALL ORDINANCES TO: COD~D SYSTEMS, At~n peley Macfearie .1.:'_0 "1~2n- ~tr~et A~ri'~ ~Gw Jersey_0771? SEND FOUR COPIES OF ALL ORi'lTNA\JCFS _to: D~bI~ ~yr~ck . SAN'fA MONICA MUNICrPAL COURT ~ 725 MAIN STREE~ Room 118 SMITA MON!CA, CA 90401 ... ow .j..J H C) ..a o p:: (c.~rt.i fied?) 1 1 ----- I . *Check COde Sections before senc:lD TOTAL COPIES "::> ~ , RESOLOTION NO. 7474(CCS} (City Council Series) . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA ADOPTING SALARY RATE ! FOR THE CLASSIFICATION OF DIRECTOR OF CUL~L AND RECREATIONAL SERVICES L THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS: SECTION 1. The following monthly salary level is hereby established for the indicated permanent classifications, effective July 28, 1987: DIRECTOR OF CULTURAL AND RECREATIONAL SERVICES $5326/Month E-step ($5698/Month with PERS) SECTION 2. The City Clerk shall certify to the adoption of this Resolution, and thenceforth and thereafter the same shall be in full force and effect. APPROVED AS TO FORM: ~M..~ ROBERT M. MYERS ~ City Attorney - 4 - ," .. I hereby certify that the foregoing Resolution No. 7474(CCS) t t ~ Adopted and appro i. ~ was duly adopted by the ci of the City of Santa Monica at a meeting thereof held on July 28, 1987 by the following Council vote: Ayes: Councilmembers: Finkel, Jennings, H. Katz, Reed, Zane, Mayor Conn Noes: Councilmembers: None Abstain: Councilmembers: None Absent: councilmembers: A. Katz ATTEST: d&(~