SR-701-001
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10J-001
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Council Meeting:
Santa
02/27/90
To:
Mayor and city council
From:
City staff
Subject:
Recommendation to Authorize City Manager to Negotiate
and Execute Contract to Purchase Police Computer Soft-
ware.
INTRODUCTION
This staff report requests that the City council waive
competitive bidding requirements; and direct the City Manager to
discontinue contract negotiations with Command Data Systems for
police software, and negotiate and execute a contract to procure
the software from a new software vendor as sole source.
DISCUSSION
On September 13, 1988, the City Council authorized the City
Manager to waive competitive bidding and begin negotiations with
Command Data Systems (CDS) for computer software to provide the
Police Department with Computer Aided Dispatch (CAD) and other
related records management software. The direction was based on
staff's belief that CDS was the best and only source of software
that would meet the Police Department's needs and run efficiently
on Hewlett Packard equipment. After months of negotiations with
CDS, the Police Department, city Attorney and Information Systems
has determined that CDS will not contractually commit to provide
the required software within a reasonable time frame.
As a
result, staff once again began examining other available software
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FEB 2 '( 1990
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packages including those which had been considered before. After
extensive research of all options, staff concluded that Public
Safety Systems Inc. (PSSI) has sUfficiently enhanced its product
to a level which makes it the software supplier that can meet the
Police Department's needs.
FINACIAL IMPACT
No additional funding is necessary. Adequate funds are currently
budgeted in pOlice capital project accounts
01-730-306-21288-8916-99061 and 01-730-306-21289-8916-99061.
RECOMMENDATION
Staff recommends
requirements; and
that Council
authorize the
waive competitive bidding
City Manager to discontinue
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contract negotiations with Command Data Systems for police
software, and to negotiate and execute a contract directly with
Public Safety Systems Inc. to provide CAD and related records
management software to the Police Department.
Prepared by: Dave Henderson, Police Officer
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