SR-700-001-03
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6-A1
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GS:SES:DB:HS:bat (05/10/90) #1
(CC1205)
Council Meeting: May 22, 1990
MAY 2 2 1990
Santa Monica, California
To: Mayor and City Council
From: City staff
Subj ect: Award of Contract for Purchase and Installation of
Commercial Laundry Units at Fire station No. 1
1444 7th street, Fire station No. 2 - 222 Hollister
Avenue, Fire station No. 3 - 1302 19th street, and Fire
station No. 5 - 2450 Ashland Avenue
INTRODUCTION
This report requests that City council award a contract for the
purchase and installation of commercial laundry units at Fire
stations No.1, 2, 3 and 5 to Pizazz Construction, the lowest
responsible bidder, in the amount of $38,000.00.
BACKGROUND
In the "Memorandum of Understanding" between the city and the
Firefighters Local 1109, Section 5.06 washing Machines, July 1,
1988 through June 30, 1990, it is agreed that the City will
provide, for the safety of the members of Local 1109, washing
machines and clothes dryers in all fire stations, for the sole
purpose of cleaning safety clothing, uniforms and department
equipment soiled and contaminated at emergency incidents. Plans
and specifications for the laundry units were prepared by civil
Engineering
Division staff with the assistance of the Fire
Department.
A Notice Inviting Bids was published on April 11 and 12, 1990, in
the Evening Outlook and in four construction journals. Bid
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MAY 2 2 19~
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documents
were
sent
to
four
minority/women
contracting
associations. Bid documents were requested by three contractors
and two bids were received.
The bids were opened and read
publicly by the Deputy city Clerk on May 9, 1990. Two bids were
received as follows:
Pizazz Construction
$38,000.00
$64,000.00
Kruper Construction
city Engineer's Estimate ............. $50,000.00
Pizazz Construction Company's bid was received at approximately
2: 40 (10 minutes late) and page P-l of the proposal form was
missing.
This matter was discussed with the City Attorney's
staff who directed the project manager to obtain the missing page
P-l and have Pizzazz Construction confirm that their lump sum bid
was correct. This was accomplished within 24 hours after the bid
opening.
staff checked the references submitted by Pizazz Construction.
All references contacted were satisfied with the quality of work
performed and highly recommended Pizazz Construction for this
type of project.
BUDGET/FINANCIAL ANALYSIS
FUNDS REQUIRED
Contract .
Contingencies
. . . $ 38,000.00
7,000.00
Total Required .
. $ 45,000.00
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Funds in the amount of $45,000.00 are available in the following
accounts:
Account No. 01-310-313-00000-8820-00000
$16,417.00
Account No. 01-800-312-00000-8809-00000
28,583.00
TOTAL $45,000.00
RECOMMENDATIONS
It is recommended that City Council:
1. Award a contract for the purchase and installation of
commercial laundry units at Fire Stations No.1, 2, 3 and 5
to the lowest responsible bidder, Pizazz Construction, in
the amount of $38,000.00~ and
2. Authorize the City Engineer to issue change orders necessary
to complete additional work to the extent of funds available
in accordance with the Administrative Instruction on Change
Orders.
Prepared by:
stanley E. Scholl, Director of General services
Dave Britton, Acting City Engineer
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