SR-700-001-01
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JAN 1 2 1988
santa Monica, California
CA:RMM:rmd289/hpca
City Council Meeting 1-12-88
TO:
Hayor and city Council
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City Attorney ~ ,.
Resolution Approving Destruction of _________ ~
Obsolete Records of the Police Depa~nt
STAFF REPORT
FROM:
SUBJECT:
Government Code Section 34090 authorizes the destruction of
certain records upon the request of a Department Head if the city
Attorney has given written consent for the destruction of the
records and if the City council approves the destruction of the
records by resolution. The Chief of police has requested that
certain obsolete records be destroyed. A complete description of
the records sought to be destroyed is contained in Exhibit "A"
accompanying the resolution. The city Attorney has approved the
destruction of these records.
RECOMMENDATION
It is respectfully recommended that the accompanying
resolution be adopted.
PREPARED BY: Robert M. Myers, City Attorney
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JAN 12 1988
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CA:RMM:rmd290/hpca
city Council Meeting 1-12-88
Santa Monica, California
RESOLUTION NUMBER
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MONICA AUTHORIZING THE DESTRUCTION
OF CERTAIN RECORDS OF THE POLICE DEPARTMENT
PURSUANT TO GOVERNMENT CODE SECTION 34090
WHEREAS, it has been determined that certain records of the
city of santa Monica under the charge of the Police Department
are no longer required for public or private purposes; and
WHEREAS, the destruction of the records is necessary to
conserve storage space and to reduce staff time, expense, and
confusion in handling and informing the public; and
WHEREAS, Government Code Section 34090 authorizes the City
of Santa Monica to destroy certain records over two years old
without making a copy thereof after the same are no longer
required and upon the written consent of the City Attorney and
the approval of the City Council by resolution: and
WHEREAS, the City Council has been requested to approve the
destruction of the records identified in Exhibit "A attached
hereto: and
WHEREAS, the records identified in Exhibit "AU are over two
years old, no longer required, and have been approved for
destruction by the City Attorney,
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NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA
MONICA DOES RESOLVE AS FOLLOWS:
SECTION 1. Authorization is hereby given to destroy the
records identified in Exhibit "An attached hereto and made a part
hereof.
SECTION 2. The city Clerk shall certify to the adoption of
this Resolution, and thenceforth and thereafter the same shall be
in full force and effect.
APPROVED AS TO FORM:
ROBERT M. MYERS
city Attorney
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truck directly to the landfill or a distant transfer station.
Reduced costs for the hauler could result in reduced rates for
Santa Monica customers.
It is proposed that the transfer station will be open for any
licensed refuse haulers that maintain a business office within
Santa Monica and serve primarily Santa Monica businesses.
Availabili ty of the transfer ~tation will be on a first come
first serve basis depending on availability of capacity to be
determined on a daily basis by the Solid Waste Management
Superintendent. It is also proposed that fees for transfer
station use be established by resolution so that as costs change,
fees can be changed to reflect these changes in costs.
BUdget/Financial Impact
The City currently accepts approximately 5,800 tons annually
from private haulers, the Santa Monica School District, and
the local utility companies. This amount of activity
generates approximately $105,000 of revenue. This amount is
currently budgeted at account number 27-906-151-000-000.
Adoption of the proposed ordinance amendment will codify
existing procedure and is not anticipated to generate
significant additional revenue. If the Council determines it
is not appropriate to allow other haulers to use the transfer
station then the Refuse Fund would lose approximately
$105,000 in revenue without a proportionate reduction in
costs.
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.
City of Santa Monica
REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS
To: City Attorney
From: Police Department
Item
No.
Description of Record
to be Destroyed
Years
Covered
1
Ba1l Receipt Copies
1/1/84 -
12/30/85
7/1/84 -
12/30/85
2
C1v11 Serv1ce F1ngerpr1nt
Applicants, inactive
3
App11cant uNo HltU fingerprlnt cards 7/1/84 -
12/30/85
4
Cash Receipt Book Cop1es
1/1/83 -
12/30/85
7/1/84 -
12/30/85
7/1/84 -
12/30/85
7/1/84 -
2/30/85
5
Cltat10n Cop1es
6
Da1ly Cash Summary Logs
7
F1ngerprlnt B1lling Transmlttals
B
Bus1ness L1cense APPlicantS,lnactiVl7/1/84 -
12/30/85
Surety Bonds Posted 711/84 -
12/30/05
9
oved by Chief of Police:
d-: &.~
Recommended by:
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City Attorney:
Consent is hereby given
to destroy the records
listed above.
I ~-11~4- \.-...... \-J-----
Location
Records Sectlon
Records Sectl.on
Records Sectl.on
Records Section
Records Sect10n
Records Section
Records Sectlon
Records Sect10n
Records Section
Da~pb
Date:
December 17, 1987
Presented to
City Council:
City Council Action:
Approved Resolution Number Disapproved
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