SR-604-001 (12)
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Council Meeting:
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Santa Monica,~~11fo1~fa
November 1, 1988
TO:
Mayor and city council
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FROM:
City staff
SUBJECT:
Approval of Classification Specifications
Adoption of Resolution Establishing Salaries
Budget Coordinator, Labor Compl iance Officer
Parking Meter Supervisor
and
for
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INTRODUCTION
This report requests approval of three new classification
specifications. All were reviewed and approved by the Personnel
Board at its regular meeting of October 26, 1988.
In addition, this report requests adoption of the attached salary
resolution establishing the salary rates for these new
classifications.
BACKGROUND
The following new classification specifications are required to
implement program and organizational changes adopted in the
1988-1989 budget:
Title
Department
1. Budget Coordinator
2. Labor Compliance Officer
Finance
General Services
3. Parking Meter Supervisor
Finance
Budget Coordinator is a new classification in the Finance
Department. During FY 1987-88, responsibility for the analysis
of departmental budget requests and preparation of the City IS
annual budget was phased out of the city Manager's off ice and
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transferred to the Finance Department to better coordinate the
budget process with other City financial operations. Budget
analysis and preparation was primarily performed by two Senior
Administrative Analyst positions. As a result of this
experience, it has become apparent that this function can be more
efficiently and effectively performed if one of these two
posi tions were reclassified to Budget Coordinator. The Budget
Coordinator will serve as the lead staff person with the level of
expertise and experience necessary to interact effectively with
all department heads and the City Manager's office, and to
efficiently supervise the second Senior Administrative Analyst
posi tion as well as other members of the City I S ad hoc budget
team drawn from staff of the Finance Department.
Labor Compliance Officer is a new classification in the General
Services Department. The city of Santa Monica is responsible for
ensuring compliance with the requirements of the State Labor
Code, Administrative Code, and Public utilities Code regarding
payment of prevailing wages and compliance with apprenticeship
standards with respect to public works construction. Since the
City of Santa Monica is the recipient of funds from various
Federal and State agencies which have their own strict guidelines
for minority participation, prevailing wages, etc., it must also
provide documentation to these agencies that their particular
guidelines are being met. This position will be responsible for
developing a detailed Labor Compliance Program to ensure uniform
application of these laws and regulations.
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The parking Meter supervisor is a new classification in the
Finance Department. Approximately one year ago, the city
installed an additional 1,600 parking meters in the six downtown
parking structures, bringing the total number of meters requiring
regular collection to 6,600. No additional parking meter
collection staff were authorized at that time. In addition,
several new security measures were recently implemented in order
to reduce meter thefts, all of which have made the job of meter
collection a more time consuming and management intensive effort.
upon completion of a management analysis of the meter collection
effort designed to determine the workload impact of the new meter
installations and management controls, the City Manager's Office
has recommended that a new position of Parking Meter Supervisor
be created to better manage the increasingly complex workload
associated with meter collections.
Also attached are Salary Resolutions establishing the salary
rates for the new positions. The recommended salaries are the
resul t of an analysis of both external and internal alignment
factors.
BUDGET/FINANCIAL IMPACT
No additional funds are needed at this time to implement these
positions.
RECOMMENDATIONS
It is recommended that the City Council approve the
aforementioned new classification specifications and adopt the
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attached Salary Resolutions establishing salary rates for the new
position classifications.
Prepared by: Karen L. Bancroft
Attachments:
A.
Salary Resolutions for
Labor Compliance Officer
Supervisor
Budget Coordinator,
and parking Meter
B. Classification Specifications:
1. Budget Coordinator
2. Labor Compliance Officer
3. Parking Meter Supervisor
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RESOLUTION NO.
(city Council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MONICA ADOPTING SALARY RATES
FOR THE CLASSIFICATIONS OF
BUDGET COORDINATOR,
LABOR COMPLIANCE OFFICER,
AND PARKING METER SUPERVISOR
THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES
RESOLVE AS FOLLOWS:
SECTION 1: The following monthly salary levels are
hereby established for the indicated permanent classifications,
effective November 1, 1988:
BUDGET COORDINATOR
$4583/Month E-Step
($4904/Month with PERS)
LABOR COMPLIANCE
OFFICER
$3950/Month E-Step
($4227/Month with PERS)
PARKING METER
SUPERVISOR
$2913/Month E-Step
($3117/Month with PERS)
SECTION 2: The City Clerk shall certify to the
adoption of this Resolution, and thenceforth and thereafter the
same shall be in full force and effect.
APPROVED AS TO FORM:
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ROBERT M. MYERS
city Attorney
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CITY OF SANTA MONICA
BUDGET COORDINATOR
DEFINITION: Under administrative direction, plans, organizes and
directs the preparation and administration of the City's budget
and associated studies.
TYPICAL DUTIES:
prepares departmental budget preparation instructions.
Reviews and analyzes budget requests submitted by
departments.
prepares recommendations concerning departmental budget
requests for the City Manager.
Supervises administrative and clerical budget document prep-
aration process.
Reviews and approves within delegated authority limits, bud-
get changes requested by departmental staff andlor fund managers
during the fiscal year.
Prepares and supervises preparation of various complex andl
or controversial, management organization and administrative
studies for the improvement of City operations.
Plans, organizes and directs preparation of mid-year and
end-of-fiscal year budget reviews, and prepares budget revision
recommendations for City Council approval.
May supervise staff performing internal audit and special
administrative andlor budget related studies.
Calculates City's Gann limit and determines level of appro-
priations subject to limitation.
May make presentations to city Council and/or represent the
city Manager or department head at City Council meetings and/or
Civic or professional groups.
Performs other related duties as required.
BASIC QUALIFICATIONS:
MINIMUM STANDARDS: Applicant must be able to demonstrate
the following:
Knowledge of: Municipal budgeting, basic governmental ac-
counting, public administration, quantitative and management
analysis techniques, report writing, public relations and project
management.
Ability to: Communicate effectively both in writing and
orally: analyze and solve administrative problems: develop, im-
plement and administer projects and programs: deal effectively
with the pUblic, city boards and commissions.
DESIRABLE TRAINING AND EXPERIENCE: BA in Business or Public
Administration or a related field, plus 4 (four) years of in-
creasingly responsible experience in municipal budget preparation
(including one year of employee supervision.) A Masters Degree in
Business, Public Administration or related field may be sub-
stituted for one year of experience.
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SUPERVISION RECEIVED:
Works under supervision of the Director of Finance who out-
lines work assignments, periodically reviews work in progress and
completed work.
SUPERVISION EXERCISED:
Exercises technical and administrative supervlslon over
Senior Administrative Analysts and other City staff who may be
assigned as part of the City's budget preparation team by review-
ing work in progress and all completed work.
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CITY OF SANTA MONICA
LABOR COMPLIANCE OFFICER
DEFINITION: Under administrative direction, develops, implements
and enforces a city-wide Labor Compliance Program in accordance
with state of California Law, City of Santa Monica ordinances,
and Federal requirements for grant funded construction projects.
TYPICAL DUTIES:
Coordinates with project managers on implementation and en-
forcement of state and DBE requirements;
Makes recommendations to the City Engineer and city Attorney
for the withholding, retention, or forfeiture of payment to con-
tractors for non-compliance with the state laws and Federal
requirements;
Determines appropriate crafts and labor classifications to
be employed on each City construction project;
Prepares wage determinations for all labor classifications
employed in City construction projects;
Analyzes certified payrolls, monthly utilization reports,
and other reports received from contractors and subcontractors
for compliance with applicable state and Federal law.
Conducts investigations and on-site interviews of contrac-
tors and subcontractors employees to assess compliance with ap-
plicable state and Federal law;
Represents the City Engineer as Disadvantaged Business En-
terprise Liaison Officer in federally-funded projects.
Acts as Liaison to organized labor;
Conducts compliance orientations at pre-bid and pre-
construction conferences;
Reviews complaints of discrimination;
Makes presentations and participates in conferences and
other activities as required;
May supervise clerical and professional staff.
Performs other related duties as assigned.
BASIC QUALIFICATIONS:
MINIMUM STANDARDS: Applicant must be able to demonstrate
the following:
Knowledge of: State Labor Code, Davis-Bacon Act, FWHA and
Caltrans requirements, Community Development Block Grant require-
ments, Federal Aviation Administration requirements and other
grant requirements, as well as employment practices and needs of
the construction industry.
Ability to: Develop, implement and enforce programs, com-
municate effectively both in writing and orally; prepare analyti-
cal reports; interpret and apply laws, regulations and policies;
establish and maintain effective working relationships with a
wide variety of organizations and individuals, city boards and
commissions, and private sector representatives.
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DESIRABLE TRAINING AND EXPERIENCE: Graduation from an ac-
credited college or university with a BA/BS in Public or Business
Administration or a related field or registration as a Civil En-
gineer or Architect plus four (4) years related experience within
the construction industry. Extensive background in public con-
tract administration and construction management is highly
desirable. Fluency in written and oral Spanish is also
desirable.
SUPERVISION RECEIVED:
Works under administrative supervlslon of the City Engineer
who outlines work and occasionally reviews work in progress and
upon completion.
SUPERVISION EXERCISED:
May supervise work of Civil, Associate and Assistant En-
gineers as well as clerical support staff, coordinating work as-
signments and periodically reviewing work in progress and upon
completion.
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CITY OF SANTA MONICA
PARKING METER SUPERVISOR
DEFINITION: Under administrative direction, supervises parking
meter collection and coin counting operations. Performs related
duties as required.
TYPICAL DUTIES:
Trains and supervises Parking Meter Collectors.
Establishes routes and work schedules for the collection of
coins from parking meters on streets, in parking lots, and in
parking structures to ensure efficient meter collections.
Counts, records, and audits all monies collected from
parking meters.
Prepares monthly collection reports for management review.
Performs analytical analyses of meter collections.
Maintains security of monies collected, parking meter keys,
and collection carts.
Performs various field security procedures and serves as
chief liaison with Police Department governing security matters.
Serves a chief liaison with the meter repair operations.
Maintains and services parking structure coin changers.
Provides back-up collection support to Parking Meter
Collectors.
Answers questions and handles complaints.
BASIC QUALIFICATIONS:
MINIr~ STANDARDS: Applicant must be able to demonstrate
the following:
Knowledge of: the operation of parking meters, coin
changers, coin sorters; basic recordkeeping and accounting
procedures.
Ability to: follow oral and written instructions; maintain
accurate records; perform arithmetical calculations with
accuracy; perform in-depth analyses of collection operations;
establish efficient collection routes; train and supervise
subordinates; and work with the public.
Possession of a valid California driver's license.
DESIRABLE TRAINING AND EXPERIENCE:
Graduation from high school and two years of college-level
business courses.
Two years of experience inVOlving the collection and
recording of cash. At least one year of experience must be at
the supervisory level and involve public contact.
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SUPERVISION RECEIVED:
Works under the administrative supervision of the City
Treasurer/Revenue Manager, who periodically reviews work in
progress and completed reports and analyses.
SUPERVISION EXERCISED:
Exercises technical and administrative supervision over
Parking Meter Collectors, making detailed work assignments,
frequently reviewing work in progress, and carefully reviewing
completed work.
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