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SR-909-000 (2) . ~t/f-t70t7 . t l-B PC:bh Council Meeting: Ji.i~ 2 4 lS~~ JDl - 1 19as Santa Monica, California 6/24/86 TO: Mayor and city council FROM: city Staff SUBJECT: Recommendation to Issue an RFP for the Renovation of the Miles Playhouse for Use as a Performing Arts Facility INTRODUCTION This report recommends that council authorize the city Manager to prepare and issue a Request for Proposals for the structural strengthening and upgrading of the Miles Playhouse and development of the Miles into a professional performing arts facility. Interest in the Miles has been expressed by two performing arts organizations to date. The goal of the RFP process is to initiate an open competition in which quality proposals will be sought. Background In 1925 J. Euclid Miles bequeathed $25,000 to the City of Santa Monica for a pUblic recreational hall for the children and young men and women of Santa Monica. The conditions of his will stipulated the structure be built in one of Santa Monica's parks and the city pay the cost of the plans and specifications, as well as the cost of maintenance and operation of the structure. The building was to be erected as a Memorial to Mary A. Miles. l\-~ - 1 - " .... 2 4 }~; JUl - 1 191. . . Miles Playhouse was built in Lincoln Park in 1929. For the past 2 years its use has been severely restricted due to its structurally unsafe condition. It has been determined that the building may not be able to withstand seismic activity, and that the building should be structurally strengthened. Due to the age of the building, additional upgrading is also necessary to make it more usable as a theater and accessible to the handicapped. Prior to the restrictions on the use of the Miles, it was used primarily as a recreational hall. Several hundred people used it on a regular basis each week for a variety of activities including meetings, rehearsals, dances, and performances. When the Miles was closed to the general public in 1983, 15 of the 28 regularly scheduled activities were discontinued due to the lack of alternative inexpensive space elsewhere in the City. CUrrently the western end of the Miles houses the offices of the Senior Nutrition Program and the theater is used weekly by the Santa Monica Symphony as a rehearsal hall. The basement provides storage for the Recreation and Parks Department. The costs of upgrading Miles Playhouse merely to make it seismically sound and to make necessary structural improvements are estimated between $600,000 to $1 million. CURRENT USE OF LINCOLN PARK Lincoln Park is one of the most heavily utilized parks in Santa Monica. The park provides tennis, roque, basketball, shuffleboard and volleyball courts, a horseshoe area, children's - 2 - . . play area, picnic area, a daily senior nutrition lunch program, and meeting rooms for various community activities. However there are a number of homeless individuals who spend the days and evenings in the area around Miles Playhouse, causing concern among park users. One solution to this problem is to increase day and night-time activities in the park, particularly in the area around the Miles, thereby increasing the sense of security in that part of the park. L.A. THEATER WORKS PROPOSAL In 1985 the L.A. Theatre Works submitted a proposal to the Santa Monica Arts Commission to use Miles Playhouse as a professional theatre facility. The group proposed renovations to the interior of the building to allow 250 to 350 seating capacity and to provide the maj ori ty of the funding for the renovation of the facility in return for the use of the facility for nominal rent. L.A. Theatre Works proposed to use the facility 52 weeks a year, seven days a week for administrative operations and rehearsals. For performances they proposed use 46 weeks per year, six days a week (Tuesdays through sundays) 7:30 P.M. to 11:00 P.M. Matinees would occur twice weekly (Wednesdays and Saturday or Sunday) 2:30 to 6:30 P.M. The total cost, including seismic rehabilitation and tlhistoric restorationll of Miles Playhouse, into a ready-for-performance state-of-the-art theatre facility, including rigging, lighting and sound equipment, fixed and movable equipment and professional fees, would be approximately $1.1 million according to John S. - 3 - . . Fisher AlA & Associates, who prepared the estimate for the L.A. Theatre Works. U.C.L.A. COLLEGE OF FINE ARTS PROPOSAL Following the proposal from L.A. Theatre Works, a similar proposal was received from the College of Fine Arts at UCLA. In this inquiry, UCLA proposed to convert a Santa Monica municipal facility into a dance center and auditorium. This performing arts facility would replace The House, located at l329B 5th street, which lost its lease. UCLA had operated The House since 1984 as a workshop for students, faculty, and professional performers and as a low-cost, community-supported dance theatre. UCLA would like to work with the city to provide dance facilities and quality, low-cost performances. CONCERNS OF CITY COMMISSIONS For some time the City's Arts Commission has been interested in attracting professional performances to Santa Monica. The Commission has been supportive of proposals from performing arts organizations in which the cost of the renovation of the facility would be shared between the City and the arts organization. The Miles has been identified as an appropriate site for such an arrangement because of the high cost of building renovation I the attractiveness of the Miles, and its location near the city's downtown area. The Recreation and Parks Commission has been aware of the condition of the Miles and the lack of city resources to renovate - 4 - . . the facility for public Use. At its February, 1986 meeting the Commission expressed its concern that there be access to theater presentations for low income residents and seniors, that the storage needs of the Recreation and Parks Department be addressed, and that the nutrition office be replaced in adequate facilities if the Miles is renovated by a private organization. (The Recreation and Parks Department is currently conducting an inventory of the equipment stored in the Miles to determine what should be retained.) STAFF WORK TO DATE The Planning Division has conducted an analysis to identify the primary environmental concerns in redeveloping the Miles as a professional performing arts facility. This study has provided the basis for parking, traffic and other requirements which will be part of the Request for Proposals released to the public. ISSUES TO BE ADDRESSED BY PROJECT PROPOSERS Staff feels that there is adequte interest in the performing arts community to produce competitive proposals for the renovation and usage of the Miles Playhouse. In designing an RFP the proposers would be asked to address the following issues: 1. Parking parking is at maximum capacity around Lincoln Park. The many activities at the park generate a high demand for the existing spaces. The park is also surrounded by medium to high density multi-family residential uses on three sides, which also generates a high demand for on-street parking. There is - 5 - . . currently no on-site parking at Lincoln Park, and utilizing the 1/4 of the park which is currently open space for parking would be inappropriate. However there are a number of privately owned parking lots south of Wilshire on 7th and Lincoln Blvds. (see attached map) Combined these lots have over 500 parking spaces. (The operators of Crown Parking, 710 WilShire, has expressed interest in the possibility of parking arrangements with a theater in Lincoln Park.) Proposers would be expected to identify appropriate ways to meet the parking requirements specified by the Municipal Code. Such parking should be free or of minimal cost so as to encourage its use. valet or attendant parking would be considered. (Between 75 to 90 parking space would be needed for a 250-350 seat theater facili ty. ) 2. Land use Since Miles Playhouse is located on the R3 zoned portion of the park, the applicant will be asked to submit an application for a Conditional Use Permit for the establishment of a commercial use (theatre) within a multiple residential district (SMMC 9148). The Municipal Code also states that in no case shall commercial or industrial uses be extended more. than 500 feet into any adjoining multiple residential district. Therefore, a proposal to provide parking at Saint Monica's Church would not be allowed by the Santa Monica Municipal Code because the parking would extend the commercial use more than 500 fe.et into the adjoining multiple residential district. - 6 - . . 3. Hours of operation and calendar schedule 4. Accessibility of the facility to the disabled 5. Maintenance of the architectural and historical integrity of the building which has been designated as a local landmark but is not on the national register of historic buildings. 6. Types of performances to be offered 7. Providing access to performances for low income residents, children, and seniors 8. Treatment of the green space immediately to the north of the Miles 9. Upgrading of the circular green space immediately west of the building 10. Access of public groups to use of the facility for community events on an occasional basis 11. Proof of incorporation of the organization as a non-profit with board of directors 12. Background of the organization and history of financial stability 13. Source of financing of building renovation 14. Architect proposed for building renovation 15. seating capacity of proposed facility, treatment of entrance, area for use during intermissions - 7 - . . 16. Proposed timeline for building renovation and start of theater use 17. Compatability with surrounding park recreational activities. RELOCATION OF SENIOR NUTRITION OFFICE Currently the offices of the senior nutrition program are located in the western section of Miles Playhouse. About 480 square feet of office space is currently in use plus space for the freezer to store the home delivered meals. Discussions are underway about possible alternative locations for the Senior Nutrition office. The program office could be accomodated within Lincoln Park if the locker/shower facilities were renovated for office use. These lockers, designed for those using the tennis courts, have not be in use for several years and are located on the western edge of the park, providing ease of pUblic access. The renovation would cost approximately $15,000 and would provide 540 square feet of office space. The ultimate decision on an alternate site for the Nutrition office will be made by the Recreation and Parks Department. COMMUNITY INPUT The conversion of the Miles Playhouse into a professional theatre facil i ty would have a s igni f icant impact on the neighborhood which surrounds Lincoln Park. In order to include neighbor concerns in the process of proposal review, staff proposes to hold a pUblic meeting with neighbors of Lincoln Park once the concept of issuing an RFP has been approved by Council. This - 8 - . . will allow staff to include additional neighborhood concerns in the RFP if they have been overlooked up to this time. BUDGET/FINANCIAL IMPACT As mentioned above, the current cost estimate for the structural strengthening and theatrical upgrading of the Miles Playhouse is estimated to be approximately $1.1 million. In the FY 1987-88 capital Improvements Program, $250,000 of General Fund monies has been set-aside for renovation of the Miles Playhouse. In addition to these funds, the City could apply for additional grants funds from the Office of Historic Preservation of the California Department of Parks and Recreation (average grant - $94,000) and the Test Program of Support for Local Arts Agencies of the National Endowment for the Arts (eligible amount $125,000). Even with grant funding, the city will not be able to pay the costs to restore the building in the near future. Therefore, the city would share these costs with the user of the facility. In exchange for assuming a significant proportion of the costs of upgrading the Miles Playhouse, the user would have year-round fUll-time, and exclusive use of the facility. A long-term agreement would be necessary and the rental rate for the facility would be $1 per year. Included in the agreement would be provisions establishing responsibility for maintenance of the property and the surrounding park areas, hours of operation, parking arrangements, etc. The cost for renovating the locker/shower building for use as offices by the Senior Nutrition Program is estimated to be - 9 - . . $15,000 and will have to be budgeted in the 1987-88 elP program if the decision is made to relocate the Nutrition Office to that site. Recommendation city Staff recommends that Council authorize the City Manager to issue a Request for Proposals for the structural strengthening and upgrading of the Miles Playhouse into a professional performing arts facility. Prepared by: Peggy Curran Acting Director Depart. Community and Economic Development David Lutz Cultural Arts Administrator Vivian Rothstein Assistant to the Director Recreation and Parks Deparrtment Attachment - 10 - '" . 0- ~ z o ..... l- e::( U o --J t!) Z - ::..:: ex: c;( c.. . I . 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