SR-904-001 (2)
.'
GS:SES:ME:JAS
"-Councll Meetlng:
.. ftJl/-oo/.
~ lOt 1983 Sant onlcat
TO:
FROM:
Mayor and Clty Council
Callfornla
t:, - G-
MAY 1 0 198~
C1ty Staff
SUBJECT:
Purchase of
Department
Traller Located Behlnd Police
Introduction
ThlS report requests the City Councll to authorize the purchase of
the traller located beh1nd the Pollce Department and to transfer
avallable funds for the purchase.
Background
On June 1, 1982, the Clty issued a purchase order for the rental
of an off1ce traller from Fac1llt1es Leaslng Company. The monthly
rental rate lS $323.01. The trailer has proved very useful and
has become essentlal to the City as a convenlent place to hold
large meetlngs. In additlon, 1t is proposed that Arts Comm1ssion
staff members be provided offlces in t~e traller.
The purchase prlce quoted by Facillt1es Leaslng is $7,364 or
$10,560 less the rental cred1t of $3,196.
Wlth 6.5% taxt the
total purchase pr1ce 1S $7,842.66.
St a f f
believes
that
compet1t1ve
b1ddlng would result 1n
unneccesary delays and would result In addltional cost as the
monthly lease payments would continue to be paid during the
b1ddlng perlod.
Flnanc1al Analysis
Funds
are
avallable
ln var10US General SerV1ces accounts
(rema1nlng from preVlOUS capltal purchases) to purchase the
tra1ler as follows.
b~r;
1
MAY 1 0 'S8j
GS:SES:ME:JAS
Councll Meetlng:
.
10, 1983
Sant4lltonlca, Callfornla
01-500-421-000-803
01-500-451-000-804
01-500-461-000-801
01-500-461-000-803
01-500-461-000-806
01-500-471-000-801
01-500-481-000-901
$2,319.00
1,030.00
1,000.00
1.400.00
500.00
750.00
844.00
$7,843.00
(Alr Compressor)
(Portable Radlo)
(Tl re Changer)
(Tire Repair Facllity)
(Crane)
(Radlo)
(Fuellng Station System)
Vlewlng the options of lease vs. purchase of the traller over a
10-year perlod, the beneflts would be as follows:
Rental Cost: 120 months X $323.01 = $38,761.20
Purchase Cost:
Purchase
Insurance ($50/yr. X 10)
Malntenance ($150/yr. X 10)
$7,843
500
1,500
$9,843
The
payback
pe rl od
for
the purchase of the traller is
approxlmately 2-1/2 years.
Recommendatlon
It lS recommended that the City Council:
1. Adopt the attached Resolutlon walvlng competltlve blds;
and
2. Dlrect the Clty Manager to negotlate a contract wlth
Facllitles Leaslng Company for purchase of the traller in
the amount of $7,842.66.
Prepared by: Stan Scholl, Dlrector of General Servlces
Marsha Eubanks, Admlnistratlve Analyst
Attachment: Resolutlon
2
~ .
.
.
,"
RESOLUTION NO~
(CITY COUNCIL SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SANTA MONICA WAIVING FORMAL BID PROCEDURE
AND AUTHORIZING DIRECT NEGOTIATION FOR
PURCHASE OF THE OFFICE TRAILER
WHEREAS~ competitive b1dding for a trailer would result
ln unnecessary delays and would result ln addltional costs to the
City; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA
MONICA DOES RESOLVE AS FOLLOWS:
SECTION
1.
Compet1tive bidding 1S hereby waived
pursuant to Sectlon 2508 of the Santa Monica Munlc1pal Code.
SECTION 2.
The City Manager 1S hereby author1zed to
purchase of the office trailer currently being leased by the Clty
w1thout compet1tlve bidding.
SECTION 3.
The City Clerk shall certlfy to the
adoptlon of thlS Resolution, and thenceforth and thereafter the
same shall be in full force and effect.
APPROVED AS TO FORM:
r~r1r-Jt V- . '----1.-----
Ro be rt M. Mye rs , 0
Clty Attorney