SR-903-001 (6)
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OCT 1 J 1987
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GS:SS:EHL:a October 6
Council Meeting: October 13, 1987
Santa Monica, California
To:
Mayor and City Council
From:
City staff
Subject:
Limited
Recommendation to Adopt a Resolution to Permit
Filmmaking at Woodlawn Cemetery and Mausoleum
Introduction
This report requests that the City Council adopt a resolution to
permit limited filmmaking at Woodlawn Cemetery and Mausoleum and
establish fees for such use.
Background
Currently the City does not permit filmmaking at Woodlawn
Cemetery. Thi s pol icy was establ ished by the City Counc il in
1979 as the result of a complaint received from the then
privately owned mausoleum located on the Cemetery property.
Prior to and since the establishment of the non-filming policy,
the Cemetery has received an average of two requests per week to
film on the grounds. The City now owns the Mausoleum and, by
imposing strict regulations, can eliminate public inconvenience
during filming.
The demand for filming permits could provide
significant additional revenue to the Cemetery Funds.
Of the eleven maj or cemeteries in the Los Angeles area , five
allow filming and six including Woodlawn, do not.
Westwood
Memorial Park, the nearest to Santa Monica, has a $1,800 per day
flat fee, and reports that their grounds are in great demand for
filming since the City of Santa Monica has prohibited filming at
Woodlawn.
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OCT 1 3 1981
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staff believes that if filming were limited to the oldest part of
the Cemetery, where the upright markers are presently located and
where less than one burial a year occurs (see Attachment 2), no
interference to the public would result. This arrangement would
restrict movie makers to a remote corner of the Cemetery
insuring that their activities would not disrupt funeral services
or Cemetery visitors. The availability of this isolated area is
the primary consideration in recommending the lifting of the
filmmaking ban at the Cemetery.
Filming in the Mausoleum would be permitted from 4 P.M. to
midnight, Monday through Thursday only. since the building is
closed to the public during this time, no interference with
funeral activities or visitors would occur.
Permits for filming at Woodlawn Cemetery would be issued by the
General Services Department as provided in Resolution 7145
(C. C. S., Attachment 3) and filmmakers would be subject to the
provisions therein. In addition, the following conditions
specific to Woodlawn Cemetery would be required to prevent
inconvenience to the public, disruption of funeral scheduling or
the work of the Cemetery staff:
REGULATIONS FOR FILMING
AT WOODLAWN CEMETERY
1. All requirements of Resolution 7145 (CCS) and Commercial
Film Permit (Attachment 4) application apply.
2. No film activity involving motorcycles is permitted, police
escorts excepted.
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3. No "chase scenes" of any nature are permitted.
4. A police officer, or more than one as determined by the
Chief of Police, shall be in attendance at all times while
filming crews are in the Cemetery.
5. The costs of cemetery equipment or personnel required for
the filming or in support of the filming shall be estimated
and that amount deposited at the time the permit is issued.
Additional unforeseen costs incurred are payable at the
termination of the filming.
6. Filming is allowed only in areas of the Cemetery designated
by the Cemetery Superintendent.
7. The Film company is required to pOlice and clean the area
prior to leaving the Cemetery. Grounds are to be in the
same or a better state of cleanliness then they were
preceding the filming.
8. The Cemetery Superintendent retains administrative approval
regarding all locations, methods, scenes, and content of any
filming operation in the cemetery.
9. Any violation or non-compliance with any of the above
regulations may result in withholding future permits.
BUdget/Financial Analysis
A fee of $1200 per day for filmmaking at the Cemetery or
Mausoleum is equal to the median rate of other cemeteries (see
Attachment 1). Conservatively assuming a rate of one film
permit issued per week, an additional $62,400 annually would be
generated for the Cemetary Fund.
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Additional charges for overtime workers will be estimated by the
utilities Manager and paid prior to issuance of the permit.
Staff proposes that 60% of each use fee ($720) will be credited
to either the Cemetery or Mausoleum Perpetual Care Fund, based on
which facility is used. The remaining use fee ($480) and any
charges for overtime or cemetery equipment use would be credited
to the Cemetery Operating Fund.
since the actual level of use is unknown at this time, revenue
proj ection modifications and additional overtime appropriations
will be made in the mid-year budget review after a use pattern
has been established.
Recommendation
It is recommended that the City Council:
1. Approve the attached resolution permitting limited filming at
Woodlawn Cemetery and Mausoleum;
2. Direct the Finance Director to credit 60% of each use fee to
the Perpetual Care Fund of the facility used and 40% of the
use fee and all of the charges for equipment and personnel
use to the Cemetery Operating Fundi
3. Direct the Finance Director to adjust the Cemetery revenue
accounts at the mid-year budget review based on the
information available at that time~ and
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4. Direct the staff to adjust the overtime expenditure account
for the Cemetery (37-500-641-000-150) during the mid-year
budget review based on the information available at that
time.
Prepared by: Stanley E. Scholl, Director of General Services
John E. Hoagland, Administrative water Engineer
Roy Alioth, Cemetery Superintendent
Attachments: 1)
2)
3)
4)
5)
Map of the Filming Areas
Memo - Filming at Other Cemeteries
Resolution No. 7145
Film Permit Application
Resolution
(WOODLAWl)
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Attachment 1
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. CITY OF SANTA MONICA .
INTER.DEPARlMENT MEMO
Attachment 2
DATE: July 17, 1987
TO:
FROM:
SUBJECT: FILMING IN CEMETERIES
ALLOWS FILMING
DOES NOT ALLOW
Westwood V111age - B111 P1erce
$1,800 flat rate per day. Day
may be from ~ hr to 8 hours.
Holy Cross- Culver C1ty
Grandv1ew
$l,200 flat rate per day. Day
may be from ~ hr to 8 hours.
Plus equipment grave set-up
(opening & closing charge) $300.
Roosevelt- Los Angeles
Evergreen - Jack Lathenbee
$1,200 flat rate per day. Plus
equ1pment set up of $300 if
needed.
Sunnys1de - Long Beach
Inglewood - Tim Corbett
$l,200 flat rate per day.Plus
set up cost of $200.00 for
equ1pment.
H111side - Los Angeles
Hollywood - Mr. Gordon
$3,000 for 8 hours
$1,SOO for 4 hours
Forest Lawn - L.A. & Glendale
Must have a s1gned contract,
1nsurance, guards. Some cemeteries
do not allow n1ght shooting or week-
ends.
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Atlhrnent 3
AP:HED:LJS:mh
Santa Monica, California
Resolution Number 7145(CCS}
I
(City Council Series)
A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF
SANTA MONICA PERTAINING TO
PICTURES FOR COMMERCIAL
PURPOSES
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, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS
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, FOLLOWS:
SECTION 1.
Pictures For Commer~lal r~rposes,
A. The Department of General Services shall issue all
permits for the use of any City property for any purposes.
Appllcatlons for such permits shall be made upon forms provlded
by the Department of General Services.
Such permlts shall
spec1.fy the location to be used, the date(s) and t1.me{s) for
wh1.ch such permi tis desi red and sha 11 se t forth such spec1.a 1
conditions regardlng the use of such permits as the Dlrector of
General Servlces shall, in hl.s or her dlscretlon, determine.
Such perm1.ts shall also set forth the fee Or charge which is to
be pald to the Cl.ty at the time the permit 1.5 lssued.
Each permit shall speclfy that no reference shall be made by
dialouge or picture to the Santa Monlca Pollee Department. lts
offIcers or personnel, or to the CIty of Santa MonIca. except as
persons familiar with the community mlght recognlze the locale.
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B.
Fees.
The schedule of fees to be charged for the
issuance of a permit for the filming of commercial motion
pictures:
commercial
television
films,
or
commercial
still
/
photography on City property~ for each da~ or port~on thereof are
hereby established as follows:
Fees for all st~ll photography
$. 100
Fees for commercial motIon picture
$ 400
and teleVlsion filmIng
Fees for educational films
$. 100
C. Fees for use of City personnel.
For any location or area
the use of which occasion special difficulty or expense to the
City. thereby requirIng the use of City personnel in any capacity
in connection with such commercial filming or photography: and
for
the
use
of
City
personnel
for
general
assistance~
superVlSIon: or other purposes for such filming or photography:
an addl t iona 1 charge sha 11 be made aga Ins t and payabl e by the
permIttee at the rate of FIfteen Dollars ($15) pet' hout' per
employee.
D.
Penalty fees.
Notwlthstanding any athet' pt'ov~slon in
thIS
resolutlon.
no
fIlmIng
of
commercIal
motIon
oictures.
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co mm e t' C I a 1 tel e VIS ~ 0 n f i 1 m s. 0 reo mm ere i a 1 s t 1 1 1 ph 0 tog rap h yon
City propet'ty shall be inst~tuted by any permit holder 1n any
residentlal nelghborhood of the City after 10:00 o'clock p.m. In
addItion to any other penalt.ies provided by law, in the event
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that a permittee or other person violates the provisions of this
subsectIon. an additIonal fee shall be charged as follows:
An additional charge for an
$ 400
additional day of commercial
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f1.lml.ng
An addl.tional charge for an
$ 100
addltlonal day of educational
f1lming
A penalty fee
$ 400
ill 400
TOTAL
$ 800
$ 500
E.
Insurance.
Each perml. t shall contain a statement that
the permittee holds the Clty harmless from any and all liability
for personal injury and property damage arislng out of the use of
the permit and the use of C1ty property and facl.l1ties. In
addltion~ as a condltion of the issuance of a permIt. the
permlttee shall first provlde publlC llablllty lnsurance namIng
the
and
Cl.ty
l.ts
Cl. ty Counc 1.1 _
boards
of
Santa
Monica.
commIssions.
officers.
employees
and
as
agents,
servants
co-insureds. 1.n amounts of not less than a combined s1.ngle-llmlt
POllCY wlth aggregate limlts 1n the amount of $1,000.000.
Such
certificate of lnsurance shall be furnlshed to r.he D1.rector of
General Servlces and shall furr.her conr.aln a prOV1S1.0n that
not i ce in wri t i ng is to be prov1.ded to the Dl. rec tor of Genera I
Services wlthln thlrty (3D> days prior to cancellatlon of such
policy.
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F. The Director of General Services, upon applicatIon for a
permIt. shall review the same: and may seek the advice of such
other City departments as may be affected by the requested
fIlming or photography actIvities prior to issuance of such a
permit.
If the DIrector of General Services fInds that the
issuance of such a permit would constitute a hazard to the
welfare of the community or its citIzens or, pose a threat to
pub 11.c sa f ety: or end a nge r 1 i ves or proper ty: he or she may
refuse to issue the permIt applied for.
G.
Students and non-profIt organizations.
A peroit, as
provided for herein, must be obtained by students or non-profIt
organizations prior to engaging in the activities described
hereIn, but no fee shall be required of the same therefore.
Students shall suoolv a written certIficate from the school of
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their attendance which shall state that they are bona fIde and
currently
enrolled
students
of
such
school.
Non-profIt
organIzations shall supply a certificate stating that they are
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exempt and claSSIfIed as non-prOfIt under
federal
and state
,
; taxlng statuLes
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H.
Educational fIlms.
For the purposes of thIS ResolutIon
an educatIonal fIlm shall be one whIch prOVIdes instructlon.
especIally for studentst ultImately l~mlted to classroom use. and
a fIlm for wh~ch no admiSSIon charges Will be made. However, any
educational film as defined above, which is not made tor the
purpose of sale: lease or rental: and not so sold: leased or
rented~ shall be exempt from the SlOO educational fee. The
Dlreccor of General Services shall have discretion hereunder to
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determine: pursuant to this subsection, whether the object of a
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permit application is for commercial or for educational fllming.
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t. The provlsIon of thls resolutiorl shall not apply to the
Santa MonIca Clvic AuditorIum. and fees for the use thereof shall
otherwise be set.
J. Notwithstanding any other provision of this Resolution,
the schedule of fees to be charged for the Issuance of a permlt
for
the
fllming of
commercial motlon pictures,
commercial
television films. commercial still photography, promotional or
private parties on the Santa Monica Pier and the Carousel. both
of which are City property, for each day or portion thereof are
hereby establIShed as follows:
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USE
Commerc:ll\l fIlms' motton
picture, television mQvi~s and
serlAI~, vldeo, comm~rc{AI
ads for products, off-news
productions, etc.
Comme~e1el .tl11n: photo-
grapher utilizing tripod
and usually models or
product~.
Promotional!: commerctal
oriented, which promotes
A product or ide8ft which
ere sold for e profit such
as conventlons, fashion shows,
book signing partie~.
Non-profit orgAnlzationq
students (veriflcation~
requiTed I.
CommercIal fiJms: motion
picture, television movie~
and serials, video,
rommercial ads for products,
off-news productions, etc.
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Commerclal st111s' photo&r~php.r
utilizing tripod And usually
mod~ls or productq.
Promotional~' commercial
arlpnted, which promote~ A
produ~t or ideas which Are
sold for A profit ~uch AS
convent 1 ons, f ashian <:halts,
book signinB pArties.
PriVAte fAmily parties:
blrthdAY~. wedding',
anniversAries, bar mitZVAhs,
~tc. For partie, less than
tv~nty-rlve persons**.
Non-profit or6ani~~tton'
!tudent~ jverificatIon~
t'~.,utredl,
GENERAL PIER
slOOO 00
250.00
it ,~O.{){)
no.oo
so 00
inoo.oo
BO.OO
$ UO.OO
SO.OO
t:^ROUSEL
il000.00
nee .oe
20.00
BO.OO
:\\ lOO.OO
50 00
250 00
SO 00
JO.OO
i 500 00
100 00
250 00
2.0 00
S 100 00
50 00
9 00
750.00
.
i'p.r dAY roermi t
s"curlty d'lpo'ltt
per day permit
security df!po'l:lt
Igroup]
s.....urlt" tip-posit
lindividlJAl
per dAY p,.rmit
security deposit
sf!curlty d~poslt
19roups)
S'lcurity tieposit
{individuals}
pt!r dey Ip~r,"itl
ppr d~? ~S~ depo~it
($100 00 per houri
ppr hour pf!T" opprator
security deposit
per dAY tpE'rmit)
pp.r hour u~e ff!P~
sp~urtty I'l"posit
'group)
s'lcurltv I'lf!posit
lindivl.dual) ,
per hour per opprator
per d<'lY 'permi t J
ppr hour usP fee
spcuritv deposit
Ie,roupl
per hour pl!r
Opl!rAtor
pe r Pv!!nt I permi t 1
per hour us" tpe~.
p..r hour per op.r~tor
security depo'dt
t 20 00 per hnur lcost~ to
run c"rau~E'll~~~
l50 00 ~e~urity depo~it
19roupt
50 00 security tiApo'llt
lindl.vidUldl
9.00 per hour ppr oper~tor
*C~rousel not 1n oper8tinn.
**~25 per hour per 8dditlon8l 2.~ person~ or any portions
thl'lr~of.
***.14 per hour charge if carousel not nped~d in operetian
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K. Not\rl1thstanding any other provision of this Resolution,
the schedule of fees to be charged for the issuance of a permit
for the filming of commercial motion pictures and commercial
television films at Santa Monica Airport, which is City property,
for each day or portion thereof are hereby established as
follows:
SANTA MONICA AIRPORT USE FEE PER DAY CHARGE
\
Commerei a 1 film! ng i nc 1 Udl n2. mot ion
picture and teleVlsin productions of
any type whatsoever including
s e ria 1 s . vi d e 0 S : C omm e r Cia 1
advertisements and off-news
productions......... .$600
r
.
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Conditions
No aircraft will be brought to Santa
Monlca Airport for commercial
filming purposes unless it has been
approved by the Airport Director as
an aircraft that will not violate
the 95 decibel maximum noise limit
established by the City Council of
the City of Santa Monica.
SECTION 2.
The City Clerk shall certify to the adoption of
this Resolution, and thenceforth and thereafter the same shall be
in full force and effect.
APPROVED AS TO FORM:
r\""'~_""" \__ \
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Robert M. Myers
City Attorney
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Adopted and approved this 28th day of January, 1986.
~!k k ~
;I Mayor
I hereby certify that the foregoing ResolutIon No. 7145(CCS)
was duly adopted by the City CouncIl of the City of Santa Monica
at a meetIng thereof held on January 28, 1986 by the following
CouncIl vote:
Ayes: Councllmembers: Conn, Jennings, A. Katz, H. Katz,
Zane and Mayor Reed
Noes: Councllmembers: EpsteIn
Abstaln: Councllmembers: None
Absent: Councllmembers: None
ATTEST:
([)
fJlt ~2~r
Asst. ""'C':. t y-" C 1 e r k .~
Attachment 4
CITY Of SANTA MONICA
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COMMERCIAL FILM PERMIT
NO. 94 1? C
CITY OF SANTA MONICA. CALIFORNIA
PERMISSION IS GRANTED TO
DATE
ADDRESS
PHONE
FOR ANY PURPOSE RELATING TO FILMING ON PUSLIC PROPERTY AT TIHES, PLACES AND UNDER
CONDITIONS SET FORTH BELOW;
THE FOLLOWING DEPOSITS & PERHIT FEES HAVE 8EEN PAID;
AlC DAYS @ $ PER DAY $
TOTAL REeE I VEO $
CERTifiCATE OF INSURANCE RECEIVED #
TElEI/ISION MonON PICTURE COHHERCIAl STILLS
EDUCATIONAL NON-PROF IT STUDENT OTHER FIUtS
FILM TITLE PERSONNEl
EQUIPMENT TO BE USED
SCENES:
LOCATION TIME DATE
SCENE
LOCATION TIME DATE
SCENE
lOCATION TIME OATE
SCENE
LOCATION TlHE DATE
SCENE
APPROVAL HUST BE OBTAINED FROM THE FOLLOWING DESIGNATED DEPARTMENTS;
A I RPORT
APPROVAL
F IRE DEfT.
APPROVAL
PARK &- TRAff Ie
APPROVAL
PIER
APPROVAL
POLICE
APPROVAL
REC &- PARKS
APPROVAL
OTHER
APPROIIAL
OTHER
APPROVAL
....;
FOR THE PERMITTEE
fOR THE DIRECTOR OF
GENERAL SERVICES
FFRMI fTFF ropv
.
.
RESOLUTION NO.
(CITY COUNCIL SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SANTA MONICA PERMITTING AND REGULATING
FILMING AT WOODLAWN CEMETERY AND MAUSOLEUM
WHEREAS, the city of Santa Monica has previously
adopted Ordinance Number 7145 (CCS) providing regulations and
fees pertaining to pictures for commercial purposes: and
WHEREAS, the Director of the Department of General
Services has recommended including portions of the Woodlawn
Cemetery and Mausoleum as areas where permits for making pictures
for commercial purposes may be issued,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA
MONICA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Limited use of the Woodlawn Cemetery and
Mausoleum shall be permitted for making pictures for commercial
purposes subject to the following restrictions:
A. All applicable requirements of Santa Monica City
Council Resolution Number 7145 (CCS) and the Commercial Film
Permit application shall be followed.
B. No motorcycle activity, except police escorts
shall be permitted.
C. No "chase scenes" of any nature shall be
permitted.
D. One or more Police Officers as determined by the
Chief of Police, shall be in attendance at all times while
filming crews are in the Cemetery.
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.
.
E. The costs of Cemetery equipment or personnel
required for the filming or in support of the filming shall be
estimated by the Permit Coordinator and that amount shall be
deposited at the time the permit is issued. Additional
unforeseen costs shall be invoiced at the termination of filming
and unused deposit funds shall be refunded.
F. Filming will be permitted only in areas of the
Cemetery and Mausoleum designated by the Cemetery Superintendent.
G. Filming will only be permitted in the Mausoleum
on Mondays, Tuesdays, Wednesdays, and Thursdays between 4:00 pm
and 12:00 midnight, except on holidays or when the succeeding day
is a holiday.
H. Filming will not be permitted in the Cemetery on
holidays, weekends, or Fridays after 6:00 pm.
I. Film applicant is required to clean and restore
the permitted area to the original condition immediately after
use.
J. Cemetery Superintendent retains prior
administrative approval over all locations, methods, scenes, and
content of any filming activity in the Cemetery and Mausoleum
subject to an appeal to the city Manager.
K. Non-compliance with the regulations governing
filming at the Cemetery and Mausoleum may result in the denial of
future permits to applicants.
SECTION 2. Notwithstanding any other provision of
this Resolution or Santa Monica City Council Resolution Number
7145 (CCS) the schedule of fees to be charged for the issuance of
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. .
..
.
.
of a permit for the production of pictures for commercial
purposes at the Woodlawn Cemetery or Mausoleum, which is City
property, for each day or portion thereof are hereby established
as follows:
WOODLAWN CEMETERY USE FEE PER CALENDAR DAY CHARGE -- $1,200
WOODLAWN MAUSOLEUM USE FEE PER CALENDAR DAY CHARGE -- $1,200
SECTION 3. The City Clerk shall certify to the
adoption of this Resolution, and thenceforth and thereafter the
same shall be in full force and effect.
APPROVED AS TO FORM:
~M..~
Robert M. Myers (J -
city Attorney
(resofilm)
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