SR-6-H (20)
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MAY 1 2 198\
Santa Honica, California Hay 5, 1981
TO: Mayor and City Council
FROH: City Staff
SUBJECT: Mod~ficat~ons to the City's Contract with the Grumman
F1xib1e Corporation for Fifteen Buses
Introduction
In January 1980, the City ordered fifteen advanced design buses.
These buses are presently in production at the Grumman-Flxib1e
plant ~n Delaware, Ohio. On short notice, Grumman has offered
several modifications not covered under the original contract
which would improve the operation and comfort of the bus. This
report requests that the City Council confirm staff's decis~on to
authorize these modifications.
Background
On January 8, 1980, the City Council approved a contract with the
Grumman-Flxible Corporation for the construction of f~fteen advanced
design transit buses to replace older vehicles in the Big Blue Bus
fleet. Purchase Order Number 42760 was issued for the 15 buses under
th~s approval. Subsequently, the forty-seven Grumnan buses already
in the City's fleet developed numerous problens ranging from under-
frame cracks to unreliability of the air-conditioning system. These
problems have been given cons~derable coverage in the press.
Grumman has developed solutions for some of the problems and is
establishing a program to retrofit these improvements on buses
after they have been manufactured. In fact, the Department's pre-
sent fleet wlll be modified startlng this summer at the Grumman
facility in Carson, California. Three weeks ago, Grumman stopped
~ts entire production line to integrate its improveDents into the
production line. The City's latest fifteen buses are the first
to be built since that tiDe.
}lany of the improvements are being given to the City free, as they
are necessary to bring the coach up to contract specification.
However, based on operational experience, City staff has pressed for
--... ~ 7"-<"9. . (p /I
~a ~AY 1 2 1981
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City Council
Hay 5, 1981
Page 1\i,TO
and Grumman has developed two items to ioprove passenger comfort;
1) w~ndows which are capable of being opened and 2)a driver
control for the heating/air-conditioning system. Grumman con-
tacted City staff while the bus components were being built up.
indicating that the above items would be available, if the City
could immediately approve. City staff gave its consent, so that
the items could be incorporated in the production run. The small
openab1e windows cost an additional $199.50 each. or $1,995.00 for the
ten windows on each bus. Because the heating/air-conditioning
control switch eliminates a series of microswitches, the City
has been given a credit of $78.00 per bus for this item.
Two other iteQs have also been authorized by City staff for inclusion
on the bus. First is a factory-installed radio antenna ($46.29
per bus) which w~ll save money over having the antennas installed
after the buses leave the plant. Also. the City has approved the
installation of an air-dryer similar to those recently approved
for installation on the City's existing fleet of advanced design
buses. This will cost $113.77 additional per bus.
Including 6% California sales tax, the total addit~onal amount
comes to $33,025.25. The City's buses are purchased through a
comb~nation of Federal urban mass transportation funds and
State Transportation Development Act funds which have been dedicated
for this purpose. No City general funds will be used.
RecoI1lI!lendation
City staff recocrnends that the City Council confirm City staff's
authorization of $33.025.25 to include the above four items on
the City's order of fifteen new Grumman advanced design buses.
Funding to co~e from State and Federal funding dedicated for
th~s purpose.
Prepared By: J. F. Hutchison,Director of TransDortation
R. N. Aronoff, Purchasing Agent
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RESOLUTION NO. 6257 _ (CCS)
CITY COUNCIL SERIES
A RESOLUTION OF THE CITY COUNCIL OF TIm CITY OF
SANTA MONICA WAIVING FURTHER FOBl1AL BID PRO-
CEDURE AND AUTHORIZING DIRECT NEGOTIATION FOR
PURCHASE OF MODIFICATIONS OF BUSES.
~nIEREAS, certain modifications of buses ordered by Purchase
Order 42760 on January 8, 1980 pursuant to Council authorization
would be of benefit to the City and,
\~EREAS. in order to effect the procurement of these rnod-
ificatlons, staff has deternined that a net increase to the
contract in the amount of $33,025.25 including applicable taxes
would be required,
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS:
SECTION 1. Staff is hereby authorlzed to increase Purchase
Order Number 42760 by an amount not to exceed S33,025.25 to cover
modifications on 15 buses.
SECTION 2. That bid solicitation is not required pursuant
to Munic~pal Code Section 2506A(1).
SECTION 3. That the City Manager is hereby authorized to
excute a purchase agreement for the modifications of buses.
SECTION 4. The City clerk shall certify to the adoption
of thls resolution, and thenceforth and thereafter the same shall
be in full force and effect.
APPROVED AS TO FORI1:
___ fLv--C-<.-v-\k. ~
Acting City Attorney- :y-
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ADOPTED AND APPROVED THIS 12th DAY
OF aay J 1981.
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lk~cifa:~=4y4kk/7
~AYOR ~
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I HEREBY CERTIFY THAT THE FOREGOIrIG RESOL~TlmL
IW. 6'}:-" , HAS DULY ADOPTED BY THE CITY COJnCE. OF THE
,-;)i
CITY OF SANTI\ f1mnCA AT A REGULA~ r1EETIt~G THEREOF HEL:J ON
. Hay 12 ~ 1981 BY THE FOL~OIJ HlG COUi'K I L VOTE:
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AYES: cau ~JC I U1H1BERS : Conn, Edwards, Jennings, Press,
Reed, Zane, and Nayor Yannatta Goldwa
rJOES: CDUNC! U1Er13E~S: None
ABSEfH: comJc I L!'i81BERS : None
ABSTAItJ: COU~'lCI U1EnnERS: None
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-
A!"TEST:
~/J~
CITY CLERK
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DISTRIBUTIOS Of RESOLUTION # - L' . ORD INANC:f Ii
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Council Neetlng Date -=/ Introduced'
~; (7..-
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; 1-1
Agenda Item # lc) Adopted:
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Was It amended? ~ L_ c.
VOTE' Af fi rrna t l\Te . a ,-'
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,
l\'egatlvc' -
Abstain: -
Absent: -
DISTRIBUTION: ORIGIl>AL to be "gned, sealed and fLicd tn vault./
:.JEWSPAPl.:R PUBLICATION (Date: - r;:~ __) I /
DcpaHlIlcnt ori g1na ting staff "cport Cd'ib!;dj.~ ) ]''l
Clty Attorney ~__
Agency mentioned In document or staff report J
(certj fied?)
SubJect [lIe (agenda packet)
Counter file 1:/
Others:
Alrport Parklng Auth.
Audltorum Personnel
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Bu Lldlng ncpt. Planning
[nviron. Servo Pollee (en-
forcement")
FInance
PurchasIng
FIre
--- Recr;Parks
General Servo ~-
-- TransportatIon
Llbral'Y --
Treasurer
Manager
SLND TWO COPlrS Of ALL ORDINANCES
TO CODED SYSTEMS Attn Peter r.h:t,tileart.e --- .
PROFESSIONAL tE~TER ota1 Others'
ROUTE 71 /,
BRIFLIE, NEW JERSEY 08730
TOTAL COP If~S
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