SR-6-H (19)
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GS/TD"SS!JFH:cb Santa ~onlca, CalIfornIa
Counc 11 ~"1eet Ing ~1arch 13, 1984 6-H
TO ~ayor and City Councl1 MAR 1 3 '9&4
FROM. C1 tv Staff
SUBJECT. I~lRA-DEP~RT~E~~ TR~\SFER OF FUNDS TO ~ruKICIPAL BUS L1\E5' FACILITY
RE\fODELING o\ND EXP;\NSION PROGRA:-'J "\'\D .\lITHORIZATION FOR THE CITY
\R'\A.GER TO FILE AN ~IE~DED TDA CLAP,! IK SUPPORT OF THIS ACTIO'i
Introduct~on
Slnce June 1982, the General SerVIces Department has monItored the remodelIng
and expanSIon of the ~~nIclpal Bus LInes operatIng faCIlIty. In order to
prOVIde suffICIent fundIng to accommodate various needed changes identIfIed
by General ServIces' and ~~nIcipal Bus Lines' staff, a transfer of $300,000
from the dIesel fuel account #41-600-658-000-401 or the ~unIclpal Bus Lines'
FY 1983-84 budget to the facility eA~ansIon and remodeling proJect account
~41-600-657-000-902 15 requested. In additIon, thIS report requests that
the City Council authorlze the C~ty Manager to f~le an amended FY 1983-84
TTansportat~on Development Act (TDA) clalm WIth the Los Angeles County
Transportation CommiSSIon (LACTC) and the Southern California Association
of Governments (SCAG) In support of th~s act~on.
B,ackground
In \~y 1982, the City Counc~l approved a $7,420,000 contract wlth Mallcraft,
Ine. to undertake a maJor expansion and remodel~ng of the !.funlclpal Bus Llnes'
operating faclllty. Fundlng was derlved from the Mun~cipal Bus Llnes' formula
share of Transportatlon Development Act (TD~) monIes allocated for thlS
purpose.
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The portlOn of the proJect Involvlng the construction of the admIlustratlOnl
operatlons bUIldlng 15 almost complete, whlle the remodellng and ex~ans~on
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MAR 1 3 1984
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GS/TD SSjJFH: cb Santa Monlca, Cal~fornla
Council Heetlng March 13, 1984
of the maIntenance faClllty is about 35% complete. Slnce the executlon of the
contract, however, various necessary changes to the orlglnal plans have been
made These changes have resulted in the lmmed~ate need for an additlonal
$300,000 to cont~nue the proJect. Addltional funds necessary to complete the
project lncludlngJ prlmar~ly, funds for the purchase of shop equipment for the
remodeled and expanded rnalntenance faclllty, ~lll be lncluded ln the Transporta-
tion Departmentts budget for FY 1984-85. Among the major changes to date are:
the creation of add~tlonal second floor office space by relocatlng the mechanl-
cal equlpment room frON the ~est end of the new bUildlng to a proposed storage
area above the entrance lobby, the addltlon of offlces for the Councll-approved
\faintenance ~hnager and ~dm~nlstrative Servlces Officer positions, the replace-
ment of eXisting conduits and electrlcal wlrlng found to be corroded and
deteriorated, and unantiCipated expenses for debrIS removal assOClated wIth
the excavatIon of the SIte
FinanCial ~nalysis
Council approval Will transfer funds from the FY 1983-84 MunIcipal Bus Lines
budget's dIesel fuel account t41-600-658-000-401 to the capital prOject to
remodel and expand the faCIlIty. This actlon IS possIble due to lo~er than
origInally antlcIpated dlesel fuel prices durIng the current year. In addI-
tion, this represents a transfer from TDA operatIng funds to TD~ capItal funds
reqUirIng an amendment to the FY 1983-84 Transportation Improvement Program
(TIP) of the ~unlclpal Bus LInes. L>\CTC staff has IndIcated that It 1;111
recommend approval of thlS action. Followlng the amendment of the TIP, it
WIll be necessary to file an amend€d Transportation Development Act claim
WIth the LACTC and SeAGo
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GS/TD SS/JFH cb Santa ~IDn1ca, Cal1fornla
CDunell Meehng \farch 13, 1984
Reconunendat ion
It 15 recommended that the C1ty Council
1) Approve the intra-department transfer of 5300,000 froI'l the '-fun~clpal Bus
L1ne5' Dle5el Fuel ~ccount ~41-600-658-000-401 to the Faclllty Expanslon and
Remodellng Account #41-600-6~7-000-902.
2) :\uthorlZe the Clty ~Ianager to fll e an amended FY 1983-84 1D.\ claim III
support of th~s actlon.
Prepared by: Stan Scholl, Dlrector of General Servlces
J. F. Hutchlson, Dlrector of Transportatlon
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