SR-904-001-02 (4)
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NOV 1 4 1989
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council Meeting: November 14, 1989
Santa Monica, California
TO: Mayor and city Council
FROM: city staff
SUBJECT: Award of Contract for Installation of a Fire Alarm and
Detection System in the City Hall/Police Facilities
INTRODUCTION
This report requests the City council award a contract for the
installation of a fire alarm and detection system in the City
Hall/Police facilities to Security specialists in the amount of
$63,323.
BACKGROUND
As a part of the Capital Improvements Program for FY1989-90, the
City Council approved a city Hall fire alarm project which included
installation of a combination manual/automatic fire alarm system
for city Hall, including the Police Building.
The fire alarm
system would enhance the safety of both city employees and members
of the public through early detection and warning of any fires.
As part of the bid, the contractor was required to submi t a
detailed plan with documentation to fully describe all materials
proposed for installation, as well as locations of fire alarm
boxes, smoke detectors, audio devices, and pull stations. The
plans were to be reviewed by staff and those plans which most
closely met the city's requirements would be selected for award.
The city retained the right to award the contract on the basis of
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NOV 1 4 1989
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the most responsive bid and not on the basis of cost.
A Notice Inviting Bids was published on August 1 and 2, 1989, in
the Evening Outlook and in four construction journals.
Bidding
packages were requested by ten contractors and were also forwarded
to ten minority/women contracting associations.
Two bids were
recei ved I opened and publicly read by the Deputy City Clerk on
October 2, 1989. The bids were as follows:
Security Special1sts
Electrical Contractors CA
$ 44,308
$106,790
city Engineer's Estimate
$ 50,000
A committee consisting of the city Engineer, the Fire Protection
Engineer of the Cityrs Fire Department and the Electrical
Facilities Superintendent of the General Services Department
then evaluated the bids and determined that the proposal submitted
by Security Specialists most closely satisfied the City's
requirements.
Further, the plans were sent to the City's insurance underwriter
for review. The underwriter recommended that the scope of work be
expanded to include a halon monitoring system, a monitoring system
for the Police Department basement fire sprinklers as well as
installation of smoke and heat detectors in all attic and crawl
spaces.
staff submitted these changes to the original plans to
Security Specialists and a cost of $19,015.00 was negotiated for
this additional work. The revised contract amount is $63,323.00.
Staff contacted Southern California Edison for whom Security
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specialists has performed work for over four years.
Edison is
extremely satisfied with the work performed by Security
Specialists.
BUDGET/FISCAL IMPACT
Funds required for this project are as follows:
Contract
$63,323
contingencies
6,000
Total Funds Required
$69,323
Appropriation authority in the amount of $69,792 is available in
CIP Account NUmber 01-710-453-20590-8911-99164.
RECOMMENDATION
It is recommended that the city Council:
1. Award the contract for installation of a fire alarm and
detection system in the City Hall/Police facilities to
Security Specialists in the amount of $63,323; and
2. Authorize the City Engineer to issue any change orders
necessary to complete additional work to the extent of funds
available in accordance with the Administrative Instruction
on Change Orders.
Prepared by:
Stanley E. Scholl, Director of General Services
Desi Alvarez, City Engineer
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