SR-900-001
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MAY 2 2 1990
GS:SES:DB:bat (5/09/90) #3
[CC1198]
Council Meeting: May 22, 1990
Santa Monlca, Californ1a
To: Mayor and City Counc1l
From: City Staff
Subject: Award of a Construction Contract for Main L1brary and CiV1C
Aud1torium Roof Replacements
INTRODUCTION
This report requests that City Council award a contract for the replacement of
roofing and associated flashings at the Main Library and the Civic Auditor1um
to the Bryant Organlzation, Inc., the lowest respons1ble bidder, in the amount
of $554,515.00 and appropriate funds 1n the amount of $75,000 from the General
Fund reserves in order to complete the proJect.
BACKGROUND
The City Counc1l appropriated funds 1n the FY 1989-1990 Budget to replace the
roofs at the Main Library and ClVic Auditorium. The exist1ng roofing and
flashing systems on both buildings have deteriorated due to age and have been
the cause of slgn1f1cant leaks. Replacement of these systems 1S requ1red to
av01d future damage to the building 1nteriors and contents. Plans and
specifications were prepared by the City Englneer's staff.
A Notice Inviting 81ds was published on March 23 and 26, 1990, 1n the Evening
Out look and in four construct ion journa 1 s. B 1 dd 1 n9 documents were sent to
five minority/women contracting associat1ons. Bid documents were requested by
14 contractors and five b1ds were received. B1ds were opened and read
publicly by the Deputy City Clerk on April 23, 1990.
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MAY 2 2 1990
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Five bids were received as follows:
Bryant Organization, Inc. ............ $554,515.00
J. Cab and Sons Rooflng, Inc. ........ $577,200.00
RayCrest Roofing & Waterproof1ng Co... $708,388.00
Eberhard Roofing...................... $829,991.00
Coast Roof Co., Inc................... $985,888.00
City Engineer's Estimate............. $500,000.00
The City Engi neer' s staff checked the references submi tted by the Bryant
Organization. All references contacted were satisfied with the quality of
work performed and highly recommended the Bryant Organization for this type of
proJect.
BUDGET/FINANCIAL ANALYSIS
Funds Required
Aud1torium Contract Amount $376,015.00
Aud1torium Cont1ngenc1es Amount 48,985.00
Main library Contract Amount 178,500.00
Main llbrary Contingencies Amount 21,500.00
Total Required $625,000.00
Funds 1n the amount of $550,000.00 are available 1n the following accounts:
Civic Auditor1um Fund -
Account No. 32-740-621-25990-8911-99185
Account No. 32-740-621-27490-8911-99087
General Fund -
Account No. 01-710-613-21790-8910-99166 . . 125,000.00
TOTAL $550,000.00
In order to fund the project, add1tional funds in the amount of $75,000.00
$366,905.00
58,095.00
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must be appropriated from the General Fund reserves to CIP Account No.
01-710-613-217690-8910-99166.
RECOMMENDATIONS
It is recommended that the City Council:
1. Award a contract for roof and flashings replacements at the Maln Library
and Civic Auditonum to the lowest responsible bldder, the Bryant
Organlzation, Inc., in the amount of $554,515.00;
2. Appropnate funds in the amount of $75,000.00 from the General Fund
reserves
to
Capl ta 1
Improvement
Project
Account
No.
01-710-613-21790-8910-99166; and
3. Authori ze the Cl ty Eng1 neer to issue any change orders necessary to
complete additional work to the extent of funds ava1lable in accordance with
the Administrative Instruct10n on Change Orders.
Prepared by: Stanley E. Scholl, Dlrector of General Services
Dave Britton, P.E., Acting City Engineer
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