SR-850-008-01
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LI:CAA:vcr
City council Meeting of 4/26/88
APR 2 (; 19B8
Santa Monica, California
TO:
Mayor and city Council
--
'<:'
FROM: City staff
SUBJECT: Grant Award for Purchase of Library Materials for Older
Adults
INTRODUCTION
This report recommends that the city council approve additional
appropriation authority in General Fund, Account
#01-410-614-203-404 in the amount of $5,000 so that the Library
may participate in the Older Adults Materials Collection
Development program. The appropriation will be financed by
$5,000 in revenue from Title I, Library Services and Construction
Act, Account #20-932-353-000-000, designated for purchase of
materials for the Main Library.
BACKGROUND
The Older Adults materials Collection Development program is
being administered by the California state Library in order to
supplement the collections of libraries serving large populations
of adults over 60. The Library applied for funds for the Main
Library and each branch, since all of the facilities serve older
.
adults, but only the Main Library was awarded grant funds at this
time.
- 1 -
6~
APR 2 6 19b~
.
The Library will be responsible for sUbmission of the two forms
required, a financial statement and a narrative report, at the
close of the project. All funds must be encumbered by September
30, 1988, and all invoices cleared by November 30, 1988.
BUDGET/FINANCIAL IMPACT
In addition to the appropriation changes already identified, the
following technical appropriations are necessary to transfer
these funds from the miscellaneous Grants Fund to the General
Fund: $5,000 at 20-700-695-000-756 and ($5,000) at
01-700-695-000-756.
RECOMMENDATION
staff recommends that council approve $5,000 of appropriation
authority at Account #01-410-614-203-404, establish revenue
Account #20-932-353-000-000 in the amount of $5,000, and approve
technical appropriation changes of $5,000 at 20-700-695-000-756
and ($5,000) at Ol-700-695-000-756.
Prepared by: Carol A. Aronoff, City Librarian
(oldgrant)
- 2 -
LSCA Control U l-lO.~ll
LSCA GRANT AWARD FISCAL DOCUMENTATION
lludget Citation Chapter 180, It~~ 6100-211-890
Title. I
Type: 10 LSCA Award D: 40-1344
Approval Date. 3/1/88
PrOject TItle: OLDER ADULTS MATERIALS COLLECTION DEVELOPME~T
Authur1zed Agency: Santa Monlca Publlc Library
Fundlng Start Date: ** upon execution **
Approved Funds: S $ 5,000
Term: upon executlon - 9/30/88
Paymenr:s:
$ $ 5,000
upon execution of agreement
Sche clule /~
ApproprIatIon Encumbered (deslgnate where applIcable) for:
FY: 87/88
WP. 86
Fund Federal Trust PAC # . 53251 Code 70102 Vendor Code. H726
Catalog number from federal Catalog of DomestIc ASsIstance U 84.034
Hatchlng. State. 57.05% Federal. 42.95/;
~===~~~=~:~~==~~=~==~===~~-~===="~======~====~====~===;=====~=================;
State.
Assembly DIstrict. 44
Senatorlal Olstrlcc: 22
System 1J. 5
Federal:
CongressIonal Dlstrlct: 27
Cauney Q. L9
BUDGET CA7EGORY
APPROVED
BUDGET
REVISED
REVISED
... .. " .. ... ... .. 'I .... -r" I .... .. ~.......... II- .. ojI .. .. ~ .. .. .. .... .... ~ .. .. .. .... .... .. .. ..
..,...1......"'+-10.................... ~......,... .......... III... ...........~ ..... ....... ............................... .'IIIIL......~...
SALARIE~ & BENEtITS
LIBRARY t~TERIAL
OPERATHiG EXPENSES
INDIRECT COSTS
J:QUIPHWT
$
s
s
5,000
....... .. ... .. .. .. ........ II .......... .. ....'II.......... to .. .. .. .. .. ............ ... . ~ .. .. .. ..
............... .._.... ................... .......... ... ". ...... ......, ....... ,.. ... ......... I'. .........,
TOTAL
$
5,000
$
$
dls
CALIFORNIA SlATE LlaRARY
Library Services and ConsLructluo ACl
SECTION III
-------- - - - - -
FINANCIAL CLAIM
n. 87/88
WP. 86
VEHDOR tUDE' H7 26
SCHEDULE 1W ~
LSCo\ Tll lL . I
Claim of. Sdnt:a BonIca Public Llbrary
Addres~. P.O. Box 1610, Santa Mon1ca, CA
For C~ty of Santa Mon~ca
(Ndme 01 System or Ag~ncy)
Dale Apr11 26, 1988
90406-1610
ProJ ect TIlle: DLOI:.R ADUl IS HATERIALS COLLE.CTlON DEV[LGl'llLNT
AmounL ClaImed. $ $ 5.000 Contract or Grant Avard I.U. ~umb~r: 40-1J44
fot PerIod trom. u~~~_~~~~tio~ to JU~~~2.._!J1_8E
Type of PJymcnt. PROGRESS
FHiAL
IN FULL
PJyabl~ Upon Execution of Agre~mcnl 3/1/80
II J( ] [ }[ ]{ ]I )[ ]( lIllll ][ JIll ][ )[ ][ J I )[ ) III ][ ][ ][ )1 )[ )( ][ ] ( 1 [ )[ II )[ 1I J I ) 1 )[ ) ( II )[
CERTIFICATION
I hereby c<!rtify under penalty of perjury: that I am the duly author] zed officer
of the cldlmant herein, that thIS claim ib in nIl rebp~clb tru~. CUlrLC[ ~nJ In
accordanc~ \.f1dl law and tlLe terms of the contract. and that paY[I'f nt hd"> not
pr~viou~ly been received for the amount clalm~d hereIn.
lJy
( S q: n ,It u n: 0 f l Ii aut h (} r 1 zed
offIcer of th~ r]~C...i1 AgcnLY)
C1ty l1anager
(Tllld
)( ] [ ]( ]( ][ ]( J[ ] r ] [ ][ ) [ )[ ]( ] [ ] [ )[ ][ ][ ]( JI ]( ][ ][ ]( ][ II ][ ] ( )( ]( ][ )( ] I ] [ J{ J r Jl J [ ) I J(
State at ldllforni8 Approval by St3le
SLate LILrdry Fl&cal OffIce
by
date
HAIL ONE ORIGINAL SIGN~TURE TO
(Ddtes due are 11&ted in contracL or ~rdnt dwarJ)
California State Library
Fiscal Office - LSCA
P.D Box 942837
Sacramento, CA 94231-0001
California State Library
Fiscal Office
P.O. Box 942837
Sacramento, CA 94237-0001
LSCA GA Page 4
LSCA GRANT A~ARD n 40-1344
Project Title: OLDER ADULTS
MATERIALS COLLECTION DEVELOP~~NT
System/Agency: Santa Honica
Public Library
APPLICANT COMPLETES THIS PAGE
C E R T I FIe A T ION
I. I affirm that the jurIsdiction or agency named below is the legally
designated fisc~l agent for this program and IS authorized to receive
and expend funds for the conduct of th1S program.
II. I affIrm that the information contained in this applicatIon/grant
award is correct and complete; that the local agency or other agency
which I represent has authorized me to file this applicatIon/grant
award. and that such authorizing action is recorded by certified
resolution or in the certified minutes of a meetIng held by the legally
constituted governing board of the agency.
III. I affirm that any or all other agencies partIcipating in the program
have agreed to the terms of the application/grant award, and have
entered into an agreement(s) concerning the final disposItion of
equipment, facilities. and materials purchased for this program from
the funds awarded for the activities and services described in the
attacned, as approved and/or as amended applicatIon.
SIGNED
DATE
Author1zed representative
John Jalill, City Manager
Type or print name. tItle. of authorized representatIve
Santa Monica Publlc Llbrary
Legal name of local library/system
Older Adults Collection Development
Project name as listed on the applIcatIon
1343 Slxth Street
Street address of named llbrary/system
Santa 1'1onJ.ca
City
Los Angeles
County
90401
Zip Code
(213)458-8301
Telephone of authorlzed rep.
Nancy Q'Nelll
CoordInator/DIrector of program if different
(213)458-8629
Telephone
Carol A. Aronoff, Clty Llbrarlan
~HO SHOULD RECEIVE NOTIFICATION OF APPROVAL OR DENIAL OF LSCA,. AWA.IlD
Nancy O'Nelll, Santa t-bnica PubliC T.lhraryl P.O. Box 16101 Santa H?Dlcal CA
WHO SHOULD RECEIVE INSTRUCTIONS FOR PREPARING REQUIRED REPORTS I F AWARD IS
GR~NTED:(Provide name, address and phone. Use back if needed) 90406-1610
(2J3)458-8629
CALIFORNIA STATE ~l""Y
L~brary SerVIces and ConstructIon Act
SECTION III
FINANe-rAt - -CLAIK
FY 87/88
WP. 86
VEl.nOR CODE M726
SCHEDULE NO.
LSCA T1t.le. 1
Cla1.m of. Santa MonIca Publlc LIbrary Date. April 26, 1988
Addres~. P.O. Box 1610, Santa Monlca, CA 90406-1610
For. City of Santa Monica
(~ame of System or Agency)
Pro j e c t Tn Ie: OLDER ADULTS MATERIALS COLL1CTlOK DEVELOpt-;~n
Amount ClaImed. $ $ 5,000 Contract or Grant Award I.D. Number. 40-1344
For PerIod From. upon ~~~~tIon to Jun~2~~198~
Type of Payment. PROGRESS
FH;AL
IN FULL
Payable upon Executlon of Agre~ment 3/1/88
J [ ] [ J[ ] [ ] [ )[ J( )[ ] [ ] [ J [ )[ ] [ ]( ] [ )[ ][ J [ J [ J [ J[ J [J ( ] ( ] [ ] [ ] ( ] ( J ( ] [ ]( ] ( ] ( ] [ ] ( ] [ I ( ] [ ] [ ](
CERTlFlCATlm;
I hereby certIfy under penalty of perJury: that I am the duly authorlzed offIcer
of the claImant hereIn, that thIS claIm is In all respects trUE correct and In
accordance WIth law and the terms of the contract; and that payment has not
prevIously been receIved for the amount claImed hereln.
by
(SIgnature of the autnorlz€d
officer of the FIscal Agency)
CJ.ty Hanager
(Tn Ie)
} [ } [ ] [ ] lJ lJ [ 11 ] [] [ ] [ ] [ ]( ] [ ) lJ [ )[ ] [] [ ] [ ] [ ] [ ][ )[ ] [ )[ ][ ] [ ) [ )[ ][ ] [ } [ )[ ] [ ][ ] [ ] [ ] [ ] [] I
State of CalIfornIa Approval by State
State lIbrary fIscal OffIce
by
date
MAIL ONE ORIGlhAL SICNATCRE TO.
(Dates due are lIsted In contract or grant award)
California State Library
Fiscal Office - LSCA
P.o Box 942837
Sacra.entot CA 94237-0001
~
California State Library
Fiscal Office
P.o. Box 942837
Sacramentot CA 94237-0001
LSCA GA Page 4
LSCA GRANT AYARD # 40-1344
Project Title: OLDER ADULTS
MATERIALS COLLECTION DEVELOPMENT
System/Agency: Santa Monica
Public Library
APPLICANT COMPLETES THIS PAGE
C E R T I F I CAT ION
I. I affirm that the jurisdiction or agency named below is the legally
designated fiscal agent for this program and is authorized to receive
and expend funds for the conduct of this program.
II. I affirm that the information contained in this application/grant
award is correct and complete; that the local agency or other agency
which I represent has authorized me to file this application/grant
awardt and that such authorizing action is recorded by certified
resolution or in the certified minutes of a meeting held by the legally
const1tuted governing board of the agency.
III. I affirm that any or all other agencies participating in the program
have agreed to the terms of the application/grant awardt and have
entered into an agreement(s) concerning the final disposition of
equ1pment, facil1ties. and materials purchased for this program from
the funds awarded for the activities and services described in the
attached, as approved and/or as amended application.
SIGNED
DATE
Author1zed representative
John Jal~l~, C~ty Manager
Type or print name. title, of author1zed representative
Santa Monlca Public Llbrary
Legal name of local library/system
Older Adults Collectlon Development
Project name as listed on the application
1343 Slxth Street
Street address of named library/system
Santa Monica
City
Los Angeles
County
9040~
Zip Code
(213)458-8301
Telephone of authorized rep.
Nancy Of NellI
Coordinator/Director of program if different
(2l3)458-8629
Telephone
Carol A. Aronoff, Clty Llbrarian
WHO SHOULD RECEIVE NOTIFICATION OF APPROVAL OR DENIAL OF LSCA AWARD:
Nancy Of NellI, Santa ~l1l.ca PubllC T.lhr-ary, P.O. Box l610, Santa Momca, CA
WHO SHOULD RECEIVE INSTRUCTIONS FOR PREPARING REQUIRED REPORTS IF AWARD IS
GRANTED:(Provide name, address and phone. Use back if needed) 90406-1610
(213) 458-8629