SR-850-002
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LI:CAA:vcr
City Council Meeting of 4/26/88
APR ? 6 19BB
Santa Monica, California
TO: Mayor and City Council
FROM: City staff
SUBJECT: Grant Award for Purchase of Library Materials for Older
Adults
INTRODUCTION
This report recommends that the city Council approve additional
appropriation authority in General Fund, Account
#01-410-614-203-404 in the amount of $5,000 so that the Library
may participate in the Older Adults Materials Collection
Development program. The appropriation will be financed by
$5,000 in revenue from Title I, Library services and Construction
Act, Account #20-932-353-000-000, designated for purchase of
materials for the Main Library.
BACKGROUND
The Older Adults materials Collection Development program is
being administered by the California state Library in order to
supplement the collections of libraries serving large populations
of adults over 60. The Library applied for funds for the Main
Library and each branch, since all of the facilities serve older
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adults, but only the Main Library was awarded grant funds at this
time.
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The Library will be responsible for submission of the two forms
required, a financial statement and a narrative report, at the
close of the project. All funds must be encumbered by September
30, 1988, and all invoices cleared by November 30, 1988.
BUDGET/FINANCIAL IMPACT
In addition to the appropriation changes already identified, the
following technical appropriations are necessary to transfer
these funds from the miscellaneous Grants Fund to the General
Fund: $5,000 at 20-700-695-000-756 and ($5,000) at
01-700-695-000-756.
RECOMMENDATION
Staff recommends that Council approve $5,000 of appropriation
authority at Account #01-410-614-203-404, establish revenue
Account #20-932-353-000-000 in the amount of $5,000, and approve
technical appropriation changes of $5,000 at 20-700-695-000-756
and ($5,000) at 01-700-695-000-756.
Prepared by: Carol A. Aronoff, City Librarian
(oldgrant)
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LSCA Control n 1-10.&11
LSCA GRANT AVARD FISCAL DOCUMENTATION
iludge[ Citation Chapter IH6, Ite~ 6100-211-890
Title. I
Type. 10 LSCA Award #: 40-1344
Approval Date. 3/1/88
PrOject Tltle: OLDER ADULTS MATERIALS COLLECTION DEVELOPMENT
Authorl.zed Agency: Santa Uonlea PublIC Library
Fundlng Start Date
Approved Funds. S $
** uRon execution **
5.000
Term: upon executlon - 9/30/88
Payments:
$ $ 5.000
upon execution of agreecent
Schedule ii
Approprlatlon Encumbered (deSIgnate where applIcable) For
FY: 87/88
WP: 86
Fund Federal Trust PAC U . 53251 Code 70102 Vendor Code: M726
Catalog number frow Federal Catalog of Domestlc ASSIstance U 84.034
MatchIng. State. 57.05% Federal. 42.95%
~tt;;============;======;====;===;=======;====.==============~~~~~;~~~===~~~~~=~
State.
Assembly DIstrict. 44
SenatorIal DIstriCt. 22
System Ii. 5
Federal:
CongressIonal DIstrIct; 27
Coun ty U. 19
BUDGET CATEGORY
APPROVED
BUDGET
REVISED
R[VISED
4" _ 4 _ ...... ~........ . .. I... ... ...... _ .... ........ ............... II .. .. .. .. .. .. .... .. .. .. .. .. ..
................... ... .... ............. ....... ......... ............ ........ ......................... .............. .......
SALARIE~ & BENEFITS
LIBRARY t~TERIAL
OPERATH!G EXPENSES
INDIRECT COSTS
CQUIPHWT
$
$
$
5,000
.. .. ........ .. .. of .......... 'II .. .. .. .. .. .. .. .. .. . .. .. .. .. .. ... .. .. .... ........ .. ...... .... .. ... ... ... ..
..... of........... .......... ................ .......... ...... ........ ........ .............................. ........
TOTAL
$
5,000
s
$
dls
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~ CALIFORNIA STATE LIBRARy4lt
LIbrs1Y Se~vIces and Conslrucllon ACl
SECTION III
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FINANCIAL CLAIM
FY 87/88
WP. 86
VnJDOR COlJI:. 11726
SCHEDULE no.
LSCA Ti t loe: . I
ClaIm at SdnL<J Nonlca PublIc Ll.brary
Add re 5 ~ P.O. Box l610, Santa !1onlca, CA
For. Clty of Santa Monlca
(Udm~ ui Sy~tem or Ag~ncy)
Delle:. Aprll 26, 1988
90406-1610
ProJ ec t Tille: OLDER ADUI TS UATDtIALS COLU.CTlON D[V[Lld'tlLln
Amount Clalmed. $ $ 5,000 Contract or Grant Award L.D. Number. 40-L j~4
1"01 Pc nod F~ol'l. ~~~..E_:::~~~~~.!! to Ju!!.-~2.L_~1~8~
Type of Pdyrncnt: PROGRESS
F n;';\L
IN FULL
Pdyable Upon ~xecutlon of Agre~menL J/l/3U
1 [ ][ lllll [ Jll [ ][ J [ ][ ][ Jl J{ ][ ] [ Jl J [ Jl ][ ][ ][ 1C ][ ][ 1 [ ][ ]{ Jl ][ J( ][ J [ ][ J{ 1 { J { ][ J[ ][ J [
'.
CERTIFICATION
I lw('eby c~rtify under penalty of perjury. that I aID the: duly authorIZed offIcer
of th~ cldlmant herein, that thIS claim ib in ~ll rCJpeCl& tru~ COlrLC( dnd In
accordance \..lIth law and t12_c terms of the contl:'act. .1nd lhal paymr fit ha" not
pr~viou.,iy been received for the dmount claimed hereIn.
by
(S]g~lun:-;r~- 3ul!1orl.zed
offIceI:' uf thl' Cl..c.JI Agency)
~l ty ~ana~er~~_
(Tille)
)[ )( Il )[ ] ( )[ ] [ ]( ][ ] [ ][ ]( )( ] ( II ][ 1I ] [ )[ ]( ][ ]( ]{ ][ ]{ }{ ]( ][ ][ ] [ ][ )[ I ( ] [ II II ) [ ]( )[ ) [
State oi c.1ll10rnla Approval oy ~tJtL
Stale Ll~rdry Flbcal OtfIce
by
dale
MAIL DUE ORIGINAL SICN~TURE TO.
(Ddtes dup are lIsted In contract or ~rdnl dwarJ)
California State Library
Fiscal Office - LSCA
P.O Box 942837
Sacramento, CA 94237-0001
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California State Library
Fiscal Office
P.o. Box 942837
Sacramento, CA 94237-0001
LSCA GA Page 4
LSCA GRANT AWARD n 40-1344
Project Title; OLDER ADULTS
MATERIALS COLLECTION DEVELOPHENT
System/Agency: Santa Monica
Public Library
APPLICANT COMPLETES THIS PAGE
C E R T I F I CAT ION
I. I affirm that the jurisdiction or agency named below is the legally
designated f1SC~1 agent for this program and 1S authorlzed to receive
and expend funds for the conduct of thlB program.
II. I affirm that the information contalned in this application/grant
award is correct and complete; that the local agency or other agency
WhiCh I represent has authorized me to file this application/grant
award. and that such authorizing action is recorded by certified
resolution or in the certified minutes of a meeting held by the legally
constituted governing board of the agency.
Ill. I aff1rm that any or all other agencies participating 1n the program
have agreed to the terms of the application/grant award, and have
entered into an agreement{s) concerning the final d1Sposltion of
equipment, facilities. and materials purchased for this program from
the funds awarded for the activities and serVlces descr1bed in the
attached. as approved and/or as amended application.
SIGNED
DATE
Authorized representative
John Ja1~1~, Clty Manager
Type or pr1nt name. title, of authorized representative
Santa Monlca PubllC Llbrary
Legal name of local library/system
Older Adults Co11ectlon Development
Project name as listed on the appl1cation
1343 S~xth Street
Street address of named llbrary/system
Santa Hon:tca
City
Los Angeles
County
9040l
Zip Code
(213)458-8301
Telephone of authorlzed rep.
Nancy O'Nelll
Coordinator/Director of program if different
(2l3) 458--8629
Telephone
Carol A. Aronoff, Clty Librarian
HHO SHOULD RECEIVE NOTIFICATION OF APPROVAL OR DENIAL OF LSCA AWARD.
llaney O'Nelll, Santa Monlc? Pub11c Llbrary, P.O. B:>x 1610, Santa I'bnlca, Cl\
WHO SHOULD RECEIVE INSTRUCTIONS FOR PREPARING REQUIRED REPORTS IF AWARD IS
GRANTED:(Provide name. address and phone. Use back if needed) 90406-1610
(2]3)458-8629
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. CALIFORNIA STATE LIBRARY.
LLbralY Servlces and ConstructIon ACl
SECTlm~ III
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FINANCIAL CLAIM
FY 87/88
W? 86
VEKDOR CODE; M726
SCHEDULE 1;0.
LSCA Tl tIe; I
ClaIm of. Santa Monlca PUbl:L c Library
Addrest,. P.O. Box 1610, Santa Honlca, CA
For. City of Santa Honlca
O~ame 01: System or Agency)
Date. Aprll 26, 1988
90406-1610
PrOjeCL TLLle. OLDER ADULTS MATERIALS COLL~CTIO~ DEVELOPNEhT
Amount Cla~med. $ $ 5,000 Contract or Grant Award I.D. humher. 40-1344
For Penod From up~!!..~_}CecutioE to !un~~.lJL_~911~
Type of Payment
PROGRESS
fU:AL
IN FULL
Pdyablc Upon Lxecutlon of Agreement 3/1/88
)[ ] [ )[ )[ J[ ][ ][ ] ( )[ ] [ ][ ] [ ] [ )[ ] [ ] [ ][ ][ ][ ] [ )[ ] [ ]( ] [ J[ ] [ ][ ] [ ] [ ][ )[ J[ J[ ] [ ][ ][ ]{ J[ ] [ ] [
CERTIFICATION
I hereby certIty under penalty of perjury; that I am the duly authorIzed offIcer
of the claImant hereIn. that thIS claIm is In all respects true. correct and In
accordance WIth law and the terms of the contract, and that payment has not
prcvIou~1y been receLved for the a~vUnt claImed hereIn.
by
(SIgnature of the authorized
officer of the F1scal Agency)
Clty ilanager
(Tnle)
][ ] [ ] [] [ ) [ ] [ ][ ] [ ) [ ] [ ] [ ] [ ] [] [ ] [ ] [] [ ] [ ] [ ][ ][ I ( ] [ ][ ] [ ] [ )[ ] [ ] [ ] [ ] [ ] [ ) [ ] [ ] [ ) {] [ ] [ ] [ ][
State ot Ca11fornia Approval by State
State Library FIscal Oft1ce
by
date
MAIL ONE ORIGINAL SIGNATCRE TO.
(Ddtes due are 11sted In contract or grant award)
California State Library
Fiscal Office - LSCA
P.O Box 942837
Sacramento, CA 94237-0001
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California State Library
Fiscal Office
P.O. Box 942837
Sacramento. CA 94237-0001
LSCA GA Page 4
LSCA GRANT AWARD I 40-1344
Project Title: OLDER ADULTS
MATERIALS COLLECTION DEVELOPMENT
System/Agency: Santa Honica
Public Library
APPLICANT COMPLETES THIS PAGE
C E R T I F I CAT ION
I. I affirm that the jurisdiction or agency named below is the legally
designated fiscal agent for this program and is authorized to receive
and expend funds for the conduct of this program.
II. I affirm that the ~nformation contained in th~s application/grant
award is correct and complete; that the local agency or other agency
wh1ch I represent has authorized me to file this application/grant
awardt and that such authorizing act10n 1S recorded by certified
resolution or in the certified minutes of a meeting held by the legally
constituted governing board of the agency.
III. I affirm that any or all other agencies participating in the program
have agreed to the terms of the application/grant awardt and have
entered into an agreement(s) concerning the final disposition of
equipmentt facil~tiest and materials purchased for this program from
the funds awarded for the activities and services described in the
attachedt as approved and/or as amended app11cation.
SIGNED
DATE
Authorized representative
John Jalill, City Hanager
Type or print name, title, of authorized representative
Santa Monlca Publlc Llbrary
Legal name of local library/system
Older Adults Collection Development
ProJect name as listed on the application
1343 Slxth Street
Street address of named library/system
Santa l''lonlca
City
Los Angeles
County
9040l
Zip Code
(213)458-8301
Telephone of author1zed rep.
Nancy O'Nelll
Coordinator/Director of program if different
(213)458-8629
Telephone
Carol A. Aronoff, City Llbrarlan
WHO SHOULD RECEIVE NOTIFICATION OF APPROVAL OR DENIAL OF LSCA AWARD:
Nancy 0 I Ne ill, Santa ~bnica Publlc Llbrary, P.o. Box 16l0, Santa M::lm.ca, CA
WHO SHOULD RECEIVE INSTRUCTIONS FOR PREPARING REQUIRED REPORTS IF AWARD IS
GRANTED:(Provide name. address and phone. Use back if needed) 90406-1610
(213)458-8629