SR-802-008
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Councll Meetlng:
NOV.. 1985
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Santa Monica, Callfornia
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TO:
Mayor and City Councll
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FROM: City Staff
SUBJECT: Recommendation to Authorlze Modificatlon of Contract wlth
Daniel Mann Johnson and Mendenhall for Engineering Servlces
for the Reconstruction of Newcomb Pler
Introduction
ThlS report requests that Councl1 authorlze the Clty Manager to negotiate and
execute a modlflcatlon of the contract by and between the City of Santa Monica
and Danlel Mann Johnson and Mendenhall (DMJM) to provlde for englneerlng services
to rebul1d the destroyed port1on of Newcomb Pier for a lump sum amount of $88,880.
ThlS actlon w1ll complete the design work on Phase I of the P1er's reconstruction;
namely, the strengthening and reconstruction of Newcomb Pler
Background
At lts September 10, 1985, meeting, the C1ty Council inltiated the implementation
of the reconstruct1on of the Pler by author1z1ng the execution of a contract
modificat10n wlth DMJM for englneering services to strengthen the eXlstlng Pler.
The strengthenlng and upgradlng of the eXlsting portlon of the Pler in the
surf zone (approximately 60,000 sq.ft.) is a necessary component of the
reconstructlon design and will result 1n maklng the eXlstlng Pier compatible
wlth the area to be reconstructed In concrete.
Staff had presented a phased process for reconstructing the Pler last May, at
the time the Counc11 conceptually approved the design alternat1ve. The
strengthenlng and reconstruction of Newcomb Pler was recommended as the first
phase Slnce the work on the Pler's primary commercial area will offer opportunitles
to generate new sources of revenue for the Pier.
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The preparat10n of the addit10nal work1ng drawlngs and contract documents 1S
expected to take three (3) months to complete. ThlS act10n will enable the
reconstruct1on process to go forward expedltiously and has the potent1al for
a construction start date in Spring, 1986.
Contract Mod1flcation
The City1s contract with DMJM for eng1neering services for the reconstruction
of the P1er provides for two distinct phases: Phase I, a Feaslbil1ty Analys1s
(which has been completed) and Phase II, the Construction Contract Documents and
Construction Adm;n1stratlon. Because of this contractual arrangement, competitive
b1dd1ng was not required for this work; however, the staff did get a proposal
from a compet1tive engineer1ng firm to determlne that the fee is reasonable.
To implement the phased approach to the reconstruct1on, 1t 1S necessary to
mod1fy the contract to prov1de for the incremental complet1on of the Contract
Documents. The contract has prevlously been mod1fled to provide for the
eng1neer1ng serV1ces for the strengthening work. This proposed modificatlon
addresses the engineer1ng services for rebulld1ng the Newcomb Pier and 1ncludes
the followlng scope of services.
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ReV1ew available 1nformation and site condlt1ons to establlsh
extent of demol1tion necessary to make new connect1on
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ReV1ew preV10US framing to determine new pl1e spaclng
* Determine optlmum structural system and components
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Design/draft pile plan
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Design/draft sectlons, deflnlt10n of bents
Perform structural analysis of new structure acting ln
conjunction w1th adjacent eXlsting structure
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* Des1gnjdraft demolition plan and work lay down areas; connection
deta1ls (piles, caps, deck members, etc.); connection details
(new/ex1sting structure)
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Deslgn/draft hand rall, details, fasteners
* Deslgn/draft concrete plle/cap details
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Prepare constructlon specificatlons
Furnlsh construction documents (plans and specificat1ons) sUltable
for bldding complete replacement of the demol1shed port1on of the
Newcomb P1er, complete with a construction cost estimate.
*
The proposed lump sum fee for these services 1S $88,880. The est1mated time
for performance of this work is three months.
Budget Impact
Funds for the 588,880 in englneering serVlces recommended in this report are
avallable in 1985-86 Capital ProJect Budget Account Number 30-740-626-000-906 for
Pler Reconstructlon Des1gn. As lndicated earl1er in this report, funds for the
actual reconstructlon work wlll requlre approprlatlon at a later date.
Recommended Action
Staff respectfully recommends that Councl1 authorize the City Manager to
negot1ate and execute a contract modlflcatlon with Danlel Mann Johnson and
Mendenhall for engineer1ng services to reconstruct the Newcomb Pier for a lump
sum amount of $88,880.
Prepared by: Stan Scholl, Director of General SerVlces
Judith Melster, Pier Manager
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