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Council Meeting:
April 28, 1987
Santa Mon~ca, California
TO:
Mayor and Clty Councll
FROM:
Clty Staff
SUBJECT:
Recommendat~on to Re) ect Bids and Author ~ze Staff to
Read~ertlse for the Remodel of the Maln Llbrary
Introduct2on
ThlS report recommends that the Clty Councll reJect all blds
and author ~ ze staff to readvertlse for the remodel of the Maln
Llbrary.
Background
At the Apr 11 22, 1986, meeting Councll dlrected staff to
remove all asbestos from and remodel the Maln Library to lmprove
the efftClency of the work space, provlde additlonal space
wherever poss2ble for pUblic use, and to restore lnterlor
flnlshes.
Contracts for asbestos abatement work, mO~llng and
interlm storage of the Llbrary furnishlngs and stacks, and
constructlon management of these proJects were awarded at the
July 29, 1986, meeting.
On August 12, 1986, a contract was
awarded to A. QUlncy Jones and Associates, Architects, to design
the remodel of the Llbrary.
MaJor components of the remodel proJect lnclude:
Relnsulation of all supply ducts
Remodeled maln entrance lobby
New Aud~o Vlsual area on the second floor
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Relocat1on of Per10dlcals Depar~~ent from the
second to first floor
Remodeled Technlcal Servlces Room
Complete ref.ln.lshlng of lnterlor surfaces. This
lncludes fabrlC wall coverings ln the back of the
Audltorium, Conference Room, staff room, south
wall of office on flrst floor, and aisles in
second floor surround2ng the full he.lght ce212ng.
The existing wood panellng at maln entry and all
cablnetry will be reflnished. All other walls
wlll be palnted.
New inter ior 11ghtlng system Wh1Ch includes
fluorescent llghtlng 1n all maln read2ng areas,
and recessed flxtures ln the Technlcal Servlces
Room, Clrculat.lon Work Room and staff offlces.
New floor cover1ngs WhlCh includes reslllent floor
t1le 1n foyer of Aud 1 tor 1 urn ln basement, and ln
the Technlcal Services area, and work and storage
areas on the Second floor. All other areas wl.II
be carpeted.
All ceillngs on the flrst and second floors and
the basement Conference Room wlll recelve new
acoustical tlles.
Exposed trusses ln Maln Readlng Room wlll recelve
plaster and paint.
All doors and frames wl.II be repalnted.
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It should be noted tnat lt was or~glnally lntended that the
remodeling would lnclude rerooflng of the llbrary and the
l.nstallatlon of a mezzanine to prov lde addl. tlonal space.
However, these items wer:e not lncluded In the flnal plans and
speclflcatlons due to thelr costs as well as the development of
some al ternatlve space plannlng proposals which will result in
the des~red l.ncreased space utIlizatlon effIc1ency.
The remodel work 15 scheduled to be completed l.n October,
1987. Maln Llbrary stacks and furnlture currently stored at the
Airport and the SDC Buildlng on Colorado Blvd. will be moved back
to the Llbrary In November and December. It l5 antlc~pated that
the Maln Llbrary will be opened to the publlc by mId-December. A
formal openlng will be scheduled for January.
The plans and speclficatlons of the Library re111ode1 were
completed by the consult1ng archltect, A. QUl.ncy Jones and
Assoclates, and revlewed by Clty staff. A Notlce Imntlng Blds
was publlshed on March 26th and 27th, 1987, in the Evening
Outlook,
fOllr
construction
Journals,
and
seven
minorlty
associations.
Plans and speclflcatlons were lssued to twelve
contractors and ten subcontr:actors.
The Bld opening was
scheduled for Monday, Aprll 27, 19879
On Fr~day, Apr11 24, 1987, twelve contractors had expressed
lnterest In submlttlng b~ds for the llbrary remodel work.
However, on the morning of the bld opening the Dodge Report (the
largest trade lndustry publicatlon) publlshed a notlce that the
b~d open~ng had been postponed untll May 4, 1987. As a result of
thlS notl.ce, many of the contractors who were intendlng to b~d
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the Job postponed comp~ling their bld packages. The erroneous
~nformat~on published .In the Dodge Report was a resul t of a
computer entry error by thelr staff.
BLds were opened and read publlcly on Aprl1 27, 1987 by the
Deputy C1.ty Clerk. As a result of the erroneous Dodge Report,
the C1ty rece1.ved only theee blds at the bld openlng.
Three blds were received as follows:
H. A. Kaufman Company
Tyler and Cobleigh, Inc.
$ 945,000
$ 960,320
Cavecche Eng~neering and
Construction Co., Inc.
$1,087,600
City Bngloeers's Est1.mate:
$ 775,000
Staff was ~nformed by the bldders that due to the lnformat1on ~n
the Dodge Report the1.r blds were higher than ant1.cipated because
most subcontractors were not subm1.tting bids.
Due to the publ1.snlng error, staff is recommendlng that all
blds be rejected and the proJect be readvertlsed.
It LS
~ecommended that a new bid openlng date be scheduled for Monday,
May 11, 1987, and an award of contract be made on Tuesday, May
12, 1987.
Th.lS wlll cause a two-weel< delay in the scheduled
constructlon and llbrary openlng.
..
Recommendatlons
It LS recommended that the Clty Councll reJect all blds and
authorlze staff to readvertise the remodel of the Main Llbrary.
Prepared by:
Stan Scholl, D1.rector of General Servlces
DeSL Alvarez, P. E., Clty Englneer
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