SR-6-G (20)
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./" ~ - .. Z?J_5-CJCJS ~
Santa Monica, California, ~rl1 14, 1978
TO: Mayor and C1 ty Council ,
FROM: Ci ty Clerk ~. b G-
SUBJECT: Recommendation that formal bidding procedure be
wai ved and contract awarded for purchase of APR 2 5 1978
microf11m equipment
Introduction
This report recommends waiving the formal bId procedure and
authorization of the C1ty Clerk to negotiate directly for
the purchase of microfilm equipment. Funds are available in
Budget Account No. 01-100-214-000-950 in the total amount of
.
$18,498.
Background .
This equipme~t will be used by the Records Management Division
of the Clerk's offIce to support the city-wIde records management
program. The present needs of the City for microfilm capabililtes
,
have been assessed and discussed w1th the CIty Manager. The
appropriate equIpment avaIlable for purchase through the top
competItors in the market has been investigated and prIces
obtained.
It is important that the equipment meet the City's needs as
closely as possible. ExtenSIve review of the available equipment
has therefore been completed. As a part of thIS review, an
analysis has been conducted to verify the actual quality of
microfilmed documents produced by f1lm1ng of poor material by
Clty staff for each camera and obtaluing copies of the materials
from the reader-prInter of each supplier.
6&
l\PR 2. 5 '97B