SR-CC/PC-2
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JAN 8 i99i
PURCH:EOB:PW:klc Santa Monica, California
cc2319
council Meeting: January 8, 1991
TO: Mayor and city Council
FROM: city staff
SUBJECT: Recommendation to Award Bid to Provide Complete
Maintenance Service, Consisting of Furnishing all
Material, Labor, Tool s , and Equipment to Maintain 15
Elevators, in six (6) Parking structures, Bid #2319
Introduction
This report concerns award of bid to provide complete maintenance
service, consisting of furnishing all material, labor, tools, and
equipment to maintain 15 elevators, in six (6) parking structures
for the Parking Authority, General Services Department, per
monthly rate of $6,000.00, including two one-year renewal
options.
Background
In response to published Notices Inviting Bids (published
November 14 and 15, 1990) to provide maintenance service,
consisting of furnishing all material, labor, tools, and
equipment to maintain 15 elevators, in six (6) parking structures
in accordance with city specifications, bids were received and
publicly opened and read on December 4, 1990. Proposal forms
were mailed to three vendors and notices were advertised in
accordance with City Charter and Municipal Code provisions.
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Three proposals were received, of which one bid was
non-responsive, as follows:
Viking Elevator Company (WMBE) $6,OOO.OOjper month
otis Elevator Company $6,295.00/per month
C & S Elevator Company's (WHEE) bid ($S,250.00jper month) is non-
responsive to the specifications and may not be considered. This
company does not have the ten years experience with otis
Elevators, a work force of at least six mechanics, and a refer-
ence list of five similar locations which have been maintained
safely and properly, as required in the bid specifications.
staff analyzed the two other bids, and finds that they do meet
all the specifications and have the work force and the experience
required to safely and properly respond to the City's needs on a
timely basis.
BUdget/Financial Imp~~t
Fiscal Year 1990/91 appropriation authority for this purchase is
in the Parking Authority, General Services Department, account
number 77-500-610-00000-6691-00000. For the period July 1, 1991
through June 3D, 1992, appropriation authority will be as set
forth in the fiscal year 1991/92 budget.
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Reco:nunendation
It is recommended that the award of Bid #2319 be made to Viking
Elevator Company, Inc. per monthly rate of $6,000.00, as the
lowest and best bidder, with two one-year renewal options.
Prepared By: E. o. Barnes, Purchasing Agent
Pam Wortham, Assistant Purchasing Agent
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