SR-6-N (13)
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Santa Monica, caliilJnia
November 4, 1980
TO
Mayor and City Council
$$/6--005
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NOV 1 1 1980
FROM-
SUBJECT
City Staff
Reouest for Authorization to Waive Formal Bid and
R"imburse Bll1P Diamond Materials and Livingston
Graham for Street Maintenance M~terials
Introduction
This report requests adoption of a resolution walvlng formal
bid and authorizing purchase of street maintenance materials.
Background
In fiscal year 1979-80, award for certain materials used in
street maintenance was made to Blue Diamond tfaterials and to
Brown Company dba Livingston-Graham through the formal bid
process. A requisition for projected 1980-81 needs was sub-
mitted by the Street Division. By error, no formal bid was
issued and consequently no award was made for these annual needs
The Street Division continued to order materials from the
previous year's awardees to maintain the City streets in a
safe condition
A formal bid has been prepared to cover expenditures fron
January 1, 1981 to December 31, 1981. However, orovision should
be made for expenditures from July 1, 1980 through December 31,
1980 The vendors supplied materials in good faith for orojects
that served the nublic interest and were the awardees for the
previous year. Based on expenditures to date, those purchases
should not exceed $50,000 to Blue Diamond Materials and $20,000
to Bro\~ Company dba Livingstong Graham. Funds for t~ese
purchases are available in account *01-500-421-000-414.
Recommendation
It is recommended Council adopt the attached resolution waiving
formal bid and approving payment to the above named firms for
expenditures incurred from ~ 1, 1980 through December 31, 1980
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Prepared By: R.. N. Aronoff/f ;
Purchasing A~~'
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NOV 1 1 1980
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RESOLUTION NO. 6130
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(CCS)
CITY COUNCIL SERIES
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA MONICA WAIAIVING FOR~L BID PROCEDURE
AND AUTHORIZING REI~BURSEMENT FOR STREET
}~INTENANCE MATERIALS
\\HEREAS, Maintenance of the City streets in safe operating
condition is in the best interest of the public; and
'~EREAS, purchases of materials for street maintenance were
made in the absence of a award for annual purchases from the
previous year's awardees,
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS.
Section 1. That the City Council finds that the requirement
exists to perform repairs on the City Streets to flaintain t~em in
a safe condition.
Section 2. That solicitation of bids for street repair
materials was not carried out in a timely manner for the ~eriod
July I, 1980 through December 31, 1980.
Section 3. That the City Manager is hereby authorized to
execute purchase orders to Blue Diamond Materials and to Brown
Company, dba Livingston Graham, for materials to carry out street
repairs through December 31, 1980.
Section 4. The City Clerk shall certify to the adoption
of this resolution, and thenceforth and thereafter the same
shall be in full force and effect.
APPROVED AS TO FORM:
SkON\-S[I~~St~k,
Acting;Gity Attorney
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ADOPTED AND APPROVED THIS
12th
DAY
OF
November
J 1980.
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~lAYOR
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1 HEREBY CERTIFY THAT THE FOREGOING RESOLUTION,
Mo. 6130 6 WAS DULY ADOPTED BY THE CITY COUNCIL OF THE
CITY OF SANTA MONICA AT A REGULAR MEETING THEREOF HELD ON
November 12th 6 1980 BY THE FOLLOWING COUNCIL VOTE;
AYES:
COUNe ILMEMBERS:
Yannatta GOldway, Jennings, Reed
Scott, Rhoden, and Mayor Bambrick
NOES:
COUfK I U1HmERS;.
None
ABSENT:
COUNe I LME~1BERS;
None
ABST AIfJ :
(OUNe fLMH1BERS;
None
ATTEST;
.~~-
CITY CLERK
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DISTRIBUTION OF RESOLUTIO~ #
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ORDINA1\CE 4
Council MeetIng Date
f/;?-
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Introduced;
Agenda Item if
c - /1/
Adopted;
Was It amended?
L-~"'V!-- -C'
VOTE:
AffirmatIve:
Negative'
Abstain'
Absent;
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DISTRI3UTIOK:
ORIGINAL to be sIgned, sealed and flIed In Vault.
NEWSPAPER PUBLICATION (Date'
( :?;J/Z ck"-
"
1
,
Department orIginatIng staff report
)
1,/
2_
City Attorney
Agency mentIoned in document or staff report
(cert if led ")
Counter file
1 //
1/
SubJect file (agenda packet)
Others:
Al rport
ParkIng Auth.
Audltorum
Personnel
BUIldIng Dept.
Planning
EnVIron. Servo
Police (en-
forcement?)
Fir.ance
PurchaSIng
FIre
~al___~
LIbrary
I //
Recr/Parks
TransportatIon
Treasurer
~"1anage r
SEND" COPIES OF ALL ORDINANCES
TO CODED SYSTBIS Attn Peter i\lc:Cleatie
PROFESSIO~AL 'CEXTER lotal
ROUTE 71
BRlELLE, ~EK JERSEY 08~30
Others'
!
TOTAl. COPES
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