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PURCH:EOB:klc Santa Monica, California MAY 2 2 1990
f2271cc (f2272cc)
Council Meeting: May 22, 1990
TO: Mayor and City Council
FROM: City staff
SUBJECT: Recommendation to Award Bids to Furnish and Deliver Hot Meals
and Frozen Meals for the Senior Nutrition and Recreation
Program, Title III-C-1, Bids #2271 and #2272
Introduction
This report concerns award of bids to furnish and deliver hot meals and
frozen meals for the Senior Nutrition and Recreation Program, Cultural
and Recreation services Department, at a rate of $2.28 per meal for hot
meals and $2.33 per meal for frozen meals, with three one-year options
based on the Consumer Price Index.
Background
In response to published Notices Inviting Bids (published March 12 and
13, 1990) to furnish and del i ver hot meals and frozen meals for the
senior Nutrition and Recreation program in accordance with City
specifications, bids were received and publicly opened and read on
April 3, 1990. Proposal forms were mailed to nine vendors and notices
were advertised in accordance with city Charter and Municipal Code
provisions. Two proposals were received as follows:
BID #2271 BID #2272
HOT MEALS FROZEN MEALS
Unicorn Express (WMBE) $2.28/meal $2.33/meal
Cabaret Catering $2.30/meal $2.47/mea1
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It is estimated that 53,928 complete hot meals an 18,250 complete
frozen meals will be provided. It was required that all bidders be
approved by the Los Angeles Area Agency on Aging. staff conducted a
comprehensive, detailed analysis and bid evaluation which included site
and field visitation at each catering company. This included visits by
the nutrition advisory council members and City staff, visits at senior
citizen lunch sites to be served by the caterers and by the proj ect
dietitian. Menu's were thoroughly reviewed as to taste, quality,
variety and nutritious content. The lowest and best bids submitted by
unicorn Express meet or exceed the city.s specifications and complies
with the Los Angeles County Nutrition Policies requirements and all the
applicable state and Federal regulations.
BUdget/Financial Impact
Fiscal Year 1990/91 appropriation authority for these purchases will be
in the proposed FY 1990/91 city budget, senior Nutrition Division,
Cultural and Recreation Services Department, account number
01-400-544-00000-4437-00000. A caromi tment has been received from the
County of Los Angeles for funding under the Older Americans Act.
Recommendation
It is recommended that the award of Bids #2271 and #2272 be made to
Unicorn Express Company at a rate of $2.28 per meal for hot meals and
$2.33 per meal for forzen meals, with three one-year options based on
the Consumer Price Index, as the lowest and best bidder.
Prepared By: E. O. Barnes, Purchasing Agent
05/14/90
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