SR-6-H (16)
GS: SES: ZH 2- P~([)(!)t:/
Councll Meetlng: etober 23, 1984 Sant&onlca, CalifornIa
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OCT 2 3 19M
TO: Mayor and CIty CouncIl
FROM: Clty Staff
SUBJECT: Recommendation to Reject Bids for LIncoln Park Tot
Lot
IntroductIon
ThIS report requests the Clty CouncIl to reject all blds for
fencIng and concrete work at Lincoln Park Tot Lot.
Background
Dur Ing the FY 1982-83 budget se SSIons , the C 1 ty Counc 11
approprIated fupds ln the amount of $15,000 for the constructIon
of a Tot Lot ln LIncoln Park. The total amount was
reapproprIated In FY 1983-84. On October 27,1983, the CIty was
notlfled of Its ellglbIllty for a State Land and Water
ConservatIon Fund grant In an addItIonal amount of $15,120.
Dur ing FY 1983-84, fund s ln the amoun t of $4,566 wer e used for
desIgn serVIces.
On June 26, 1984, staff presented a report to Clty Council
lI"dlcatlng that bIds receIved on the project were excessively
hIgh. All blds were rejected by CouncIl. Funds In the amount of
$9,506 were then used to purchase play equIpment. Unencumbered
remalning funds in the amount of $928 were reapproprIated In FY
1984-85 at account 53-740-511-000-906.
On August 14, 1984, a staff report was submItted to CouncIl WhlCh
proposed modIficatlons to the orlglnal plans for the Tot Lot and
6-ft-
OCT 2 3 '984
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GS:SES:ZH etober 23, Sant&onica,
CouncIl Meeting: 1984 CalIfornia
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reduced the scope of the project to InstallatIon of a perImeter
fence and minor concrete work. It was anticipated that the
$15,120 from the Land and Water Fund grant and the reapproprIated
$928 would be a sufficient amount to fund the modIfIed proJect.
A Notice InVItIng BIds was published on August 27 and 28, 1984,In
the EvenIng Outlook and In 8 construction Journals. Plans and
speCIfIcations were Issued to 15 contractors. Bids were opened
and read publicly on September 24, 1984, by the Deputy CIty
Clerk.
Two bIds were receIved as follows:
Damon Construction Company $29,575
Ryco ConstructIon Company 33,133
DeCiSion to Reject BIds
The bIds received OP September 24, 1984, again exceeded the funds
($16,048) available. Staff belIeves that the bIds are exceSSive
for the scope of work and recommends that the bids be rejected.
Staff solICIted Informal bids from fenCing contractors rather
thal1 general contractors for the Installation of perImeter
fenCIng and gates. The bIds received were substantIally lower,
and Within the funds available. Staff Intends to proceed WIth
this work through the purchase order process.
Budget/Financial AnalYSIS
On October 27, 1983, staff received potlflcatlon of the award of
a State Land and Water Conservation grant in the amount of
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GS:SES:ZH etober 23, San&oolca,
CouncIl MeetIng: 1984 CalIfornIa
..
$15,120. It was antIcIpated that adjustment of budget revenues
apd approprIation authorlty would be handled at the tlme of award
of bid. In order to make the grant fund available for perimeter
fenclng and other minor Improvements, Revenue Account No.
20-932-370-000-000 must be establIshed In the amount of $15,120
and approprIatIon authorIty In Account No. 20-740-511-000-906
must be establIshed at $15,120 by the Councll to reflect the
grant revenue. Hence, a total of $16,048 In approprlatloP
authorIty WIll be available for thIS project ($15,120 + $928).
Recommendation
It IS recommended that the Clty Councll:
1- Reject all bIds for fencIPg and concrete work at Llncoln
Park Tot Lot.
2. Establ1sh Revenue Account No. 20-932-370-000-000 1n the
amount of $15,120.
3 . Approve approprIatIon authorIty In Capltal Projects
ExpendIture Account No. 20-740-511-000-906 In the amount
of $15,120.
4. AuthorIze staff to use State Land and Water Conservat1on
Funds 1n the amount of $15,120 for per1meter fencing and
other improvements at LIncoln Park Tot Lot.
Prepared by: Stan Scholl, D1rector of General Services
Doug Stafford, Parks SuperIntendent
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