SR-6-M (10)
..
.
.
.2tJ6-00~
Santa Monica, Californla
f
~ I - ~
October 12, 1977
~11
TO:
Mayor and City Counc~l
OCT 25 19n,.
FROM:
City Staff
SUBJECT
Recommendation to rescind previous award of bid and to
award bid for master display printer and status reporters.
Bid No. 1244.
Introduction
This report concerns the recission of bid award for fire department
radio equipment in the total amount of $8,957.00 and award of next
lowest bid in the amount of $10,153.21.
Background
The purchase of one (1) fixed master display printer and ten (10)
vehicle-mounted status reporters was authorized by Council January
11, 1977
A copy of the staff report recomrnend~ng this award is
attached.
Solid State Communications, Iuc , the successful bidder, informed
the City by letter (copy attached) dated August 19, 1977, that they
were unable to furnish the equipment specified in the original bid
proposal. They requested also return of their $845 00 bid deposit
The cover letter (copy attached) submitted with the initial proposal
of ReA Corporation, the second low bidder, guaranteed prices and
conditions through November 15, 1977.
"'11
OC1 2 5 \9T1
,~
.
.
TO. Mayor and City Council
-2-
October 12, 1977
Recommendation
It is recommended that the award of bid to Solid State Communications,
Inc., be rescinded; that their bid deposit of $845.00 be declared
forfeit, that the City Attorney be directed to take the steps
necessary to collect from Solid State Communications the remaining
$351.21 difference between proposed price and ultimate price as
actual damages, and that a new award be made to ReA Corporation in
the amount of $10,153.21, includlng tax.
Prepared by: R.N. Aronoff
Purchasing Agent
. ...
.
.
Santa Monica, California January 4, 1977
TO:
Mayor and City Council
FROM:
SUBJECT.
City Staff
Recommendation to award bid for radio equipment
Bid No. 1244
Introduction
This report concerns the award of bid for radio equipment in the
total amount of $ 8,957.00 including sales tax. Funds in the
amount of $ 9,500.00 for this purchase are budgeted in account
number 01-8311-950 (Fire Department Capital Outlay).
B8:ckground
This equipment consists of one (1) fixed master display printer
and ten (10) vehicle-mounted status reporters. This is part of
a budgeted program to reduce the Fire Department dispatcher's
workload. This equipment is designed to provide push-button
transmission of coded status messages transmitted from field
equipment to the dispatch center. Messages received at the dispatch
center will be automatically recorded, eliminating the necessity
for the Fire Department dispatcher to make an immediate voice
response. Sample coded messages are: "Operation completed,
available for reassigrunene', "We have arrived at the scene of the
emergencyll, I1We are involved and not available for reassignment",
and llWe have returned to station"
~
.
.
Mayor and City Council
-2-
January 4, 1977
In response to published Notice Inviting Bids, to furnish and
deliver communication equipment in accordance with city specifica-
tions, proposals were received and publicly opened and read in the
office of the City Manager November 16, 1976. Proposal forms were
mailed to eleven (11) potential suppliers of this equipment and
notices were advertised in accordance with city charter and muni-
cipal code provisions. Three (3) proposals were received as indi-
cated in the attached schedule.
Recommendation
It is recommended that the award be made to Solid State Communi-
cations, Inc., the lowest and best bidder, in the amount of
$ 8,957 00 including sales tax.
Prepared by: R.N. Aronoff
Purchasing Agent
cc: Fire Department
.. .
I
VENDOR
ITEM ONE:
One (1) Naster
Display Printer
ITEM TWO:
Ten (10) Mobile
Status Reporters
Sub-Total
Tax
Total
Discount
Delivery
1st Year Option
2nd Year Option
* - ReCOuJillended
.
.
SCHEDULE OF BIDS
RADIO, ~QUI~XENT
OPENING DATE: NOV. ~6, 1976
Sol id State
Commun iea t ions
Inc.
ReA
Corporation
$ 3,950.00 -/~
$ 4, 891. 00
$ 4,500.00 $ 4,687.50
$ 8,450.00 * $ 9,578.50
507.00 574.71
$ 8,957.00 * $10,153.21
Net 1% 20 Days
180 Days 90 Days
Yes No
No No
Motorola
Connnunications
& Electronics
$ 6,345.00
$ 8,010.00
$14,355.00
861.30
$15,216.30
90 Days
Yes
No
..-
.
.
sse
SOLID-STATE COMMUNICATIONS. INC.
21060 Corsair Blvd !Hayward, CA 94545
Telex 33-5364 . (415) 785-4610
August 19~ 1977
City of Santa Monica
Attn: Cullen Gu1ko~ Assistant Purchasing Agent
1685 Main Street
Santa i\'Iomca~ CA 90401
Re: Your P.O. No.30286
Dear Mr6 Gulko,
This IS in response to your letter of August 11th to 1\-Ir. \;Vayne MIttleider.
We appreciate your consideration in granting a delivery extentlOn to
August 30th; however, the system which we would deliver would contam
some minor variations from your origmal specification, as outlined
in :i.\:Ir. MittleIder's letter of July 22nd to MIke Derrico.
We strongly believe that our system is functionally equivalent to the one
outlined III your specifIcations. As we discussed in our recent phone
conversation, our system was designed around the reqUirements of a
much larger system which we developed earlier this year for the Virglllia
State Police. In our Vlew. the reqmrements of the VIrginia system and the
Santa Monica system were practically Identical \vith some minor exceptions
which were discussed verbally with Mike Derrico and later outhned in our
letter of July 22nd.
As you and I discussed~ there is room for honest disagreement as to whether
these -variations constitute substantive deviations from the formal specificatIons.
Nevertheless, you certainly retain the final judgement on this matter~ and
since you stated that the "'ariahons discussed in our letter of July 22nd will
constltute grounds for rejechon, we have decided not to ship our equipment
as plmmed.
We sincerely regret not being able to furnish our ANI system to the City of
Santa Monica. Hopefully you WIll be able to find some equipment from another
S ouree \vhieh meets with your approval. We would also like to respectfully
request the return of OUl' $845.00 bId deposit on this contract. Your conSIderation
,","Ill be appreciated.
Sincerely ~
SOL4ID-S TE Y-9M~IUNICATIONS. INC.
~ ;: ~JJ'
-;;:--- .- ...... II:. ;./ -J' Y J ..._,.d
~ /;' ?6~"r /1: L';;:'L--
Ellat F. Terborgh ,
ExecutIve VlCe Pre I.ident
EFT /00
One source for all your sfgnallmg needs
<,
. .
~
~
ReA I Govemme.commerC/i'Jl Systems! Mobile communi. System~
1651 East Fourth tl Santa Ana, CahfDfn'.J 92701! Telepho 4} 558-1455
<-
Purchasing Agent
City of Santa Monica
1685 Hain Street
Santa Monica~ California 90401
,--,~ "iwlll. >~'.~-
~ ~: t f- "" ''J.' .' "
". I ;>;II., ,/
~ ~ ~I ~A ~
Reference: Bid No. 1244
Opening November 16~ 1976 at 2:30 P.M.
Gentlemen: Novenb0r 11. 1076
RCA Corporation is pleased to submit our Bld No. 69131 ln response to
your referenced request for bids. Your cat~eful evaluation and sincere
consideration of our proposed equlpment 15 appreClated.
We invite your attention to the enclosed literature for pertinent specl-
flcations and detai1s of the many superior design and perforrn311ce
features of the proposed equipment.
ReA standard terms are 1% 20 days, net 30 days 2ftf'r shipment. Delivery
of the proposed equiprrent \'1111 b~ made 90 days after receipt of order,
and the prlces quoted are f.o.b. destlnatlon.
This bid is firm for one year from advertlsed due date. ReA agrees to
the rene\'Jal option to extend the bid for one or hJO years~ hm.,rever the
prices are subject to change In accordance wlth any price increase or
decrease of our nationally published list price.
Mr. Jack Guyer at our Santa Ana offlce wIll be happy to answer any
questions you may have. HI" is located at this office, and his telephone
is 558-9442, Area Code 714.
We believe we have supplied all of the lnformatlon requested in your
call for bids and feel this is a fully responsive bld. We trust our
proposal will merit your aWdrd.
Very truly yours,
/1
" }.I ,1
-~/; ,I .1 I II
I / j,
/ -'v ! < /\/\,0- J-----
~1. K. Shaw
Authorized Agent
\>JKS: vn
Enclosures:
Sld Bond rJo. 80579964-D
Warranty Form 1525-5
Catalog Sheets C.4502, C.4550