SR-6-F (16)
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MAl< 1 j :990
PURCH:EOB:PW:klc Santa Monica, California
f2266cc a,D) - 00)
council Meeting: March 13, 1990
TO: Mayor and City Council
FROM: city staff
SUBJECT: Recommendation to Award Bid to Furnish and Deliver
One (1) New and unused 22,000 Gross Vehicle Weight
Rated (GVWR) Cab and Chassis with 12-Cubic Yard side
Loading Refuse Packer Body, Bid #2266
Introduction
This report concerns award of bid to furnish and deliver one (1)
new and unused 22,000 GVWR Cab and Chassis with 12-cubic yard
side loading refuse packer body for the Solid Waste Management
Division, General Services Department, in the total amount of
$60,322.61, including applicable sales tax.
Background
In response to published Notices Inviting Bids (published
January 9 and 10, 1990) to furnish and del i ver one ( 1) new and
unused 22,000 GVWR Cab and Chassis with 12-cubic yard side
loading refuse packer body in accordance with City specifica-
tions, bids were received and publicly opened and read on
January 25/ 1990. Proposal forms were mailed to nineteen vendors
and notices were advertised in accordance with city Charter and
Municipal Code provisions. Five proposals were received as
follows: &'-F
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GMC Truck Division $54,854.56
Dew-Par Sales and service $60,322.61
Boerner Motor Company $60,953.18
L.A. Freightliner $68,549.62
Universal Mack Truck $70,659.96
This vehicle is purchased as a part of the City's on-going refuse
vehicle replacement program. The specifications requested that:
l. Each bidder describe right hand drive modifications in
detail;
2. Bidder identify length of time the equipment offered has
been in regular production~
3. Provide a list of users of the equipment offered:
4. Provide a practical demonstration of equipment offered; and
5. Provide estimate of "unloaded" weight of vehicle offered.
The low bid submitted by GMC Truck Division is non-responsive
because the vendor did not respond to items #1, 2, 3, 5 and
provide information on body or container device being offered.
The items that they did not respond to are significant and as a
result their bid does not comply with City requirements.
staff has evaluated the bid submitted by Dew-Par Sales and
service and finds that it meets city specifications.
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BUdget/Financial Impact
Fiscal Year 1989/90 appropriation authority for this purchase is
in the capital Improvement Program budget, General Government
category, account number 27-710-441-20289-8914-99005, "Refuse
Vehicle Replacement."
Recommendation
It is recommended that: 1) the low bid from GMC Truck Division
be rejected as it is non-responsive; and 2) the award of Bid
#2266 be made to Dew-Par Sales and Service in the total amount of
$60,322.61, including applicable tax, as the lowest and best
bidder.
Prepared By: E. O. Barnes, purchasing Agent
Pam Wortham, Assistant purchasing Agent
03/06/90
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