SR-6-G (9)
_santa Honica, California 4Ifbruary 4, 1981
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J 2 (/~t?tOS- 6-G
-TO: Mayor and City Council fEB 2 4 1981
FROM City Staff
SUBJECT. Request for Authorization to waive Formal Bid Procedures
and Authorize Payment to Bayless Stationers for Office
Supplies.
Introduction
This report requests the City Council adopt a Resolution Waiving
Formal Bid Procedures and authorizina payment to Bavless Stationers
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for purchases of Office Supplies Funds for this Durchase have
been budgeted in various accounts
Background
In July 1980, an award was made through the Formal Bid Process to
Bayless Stationers to furnish Office Suop1ies for the City's
requirements for the period of July I, 1980 through June 3D, 1981
in the amount of $12,500.00 This amount has proven to be in-
sufficient to cover the City's anticipated needs for the period
covered. A formal bid has been prepared to cover expenditures from
April I, 1981 through March 31, 1982. Provision should be made
to extend Purchase Order number 43280 to Bayless St~tioners for
expenditures in excess of the orignal purchase order amount through
March 31, 1981 The amount of the needed extension is $12,000.00
Recommendation
It is recommended Council adopt the attached Resolution waiving
additional Formal Bidding and approve payment to Bayless Stationers
for expenditures incurred through March 31, 1981.
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Prepared By: R. N. Ar l70ff
Purch~s ng/Agent
6-G
FEB 2 4 198'
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. RESOLUTION NO. 6212 (ecs)
CITY COUNCIL SERIES
A RESOLUTION OF THE CITY SOUNCIL OF THE CITY OF
SANTA !'lONICA HAlVING FURTHElt FOR.11AL BID PROCEDURE
AND AUTHORIZING REIMBURSE~mNT FOR OFFICE SUPPLIES
WHEREAS, the City of Santa Monica has a requirement for
Office Supplies which exceeds the amount of a previously issued
Purchase Order # 43280.
t~EREAS, Purchases of supplies are anticipated in excess of
the Purchase Order amount through March 31, 1981 of $12,000
Nm-l THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS:
SECTION 1. That the City Council finds that the requirement
exists to authorize extention of the ~rnount of Purchase Order
# 43280 to Bayless Stationers for expenditures for Office supplies.
SECTION 2. That further bid solicitation would cause un-
necessary expense and delay.
SECTION 3. That the City Manager is hereby authorized to
extend the amount of Purchase Order # 43280 to Bayless Stationers
for the Office Supplies, by an additional $12,000.00
SECTION 4. The City Clerk shall certify to the adontion of
this resolution, and thenceforth and thereafter the same shall be
in full force and effect.
APPROVED AS TO FORM:
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Ar.OPTED AND ^PP~OVED THIS 24th DAY
OF February J 1981.
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I HEREBY CERTIFY THAT THE FOREGOIr1G RESOLUTIDrJJ
!W. 6212 ~ HAS DULY ADOPTED BY THE CITY COurJCIL OF TilE
CITY Os SANTA ~10NICA AT A REGULAR [1EETrr~G THEREOF IlE~ ON
. . February 24th I 1981 BY THE FOLLO\JIrIG COUfKIL VOTE:
AYES: COUNCIU181BERS: Vannatta Go1dway, Jennings, Reed,
Rhoden Scott and Mayor Bambrick
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~lOES: COUNC I l!1Er1BE~S: None
ABSENT: CDUNC I L!UJ1!3ERS: None
ABSTAIN: COU"lCIU~E1nERS: None
ATTEST:
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. CITY CLERK
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DISTRIBUTION OF RESOLUTION H .6Z/2 O!\DI~;\NCE 11
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COUIle il ~I~e t Ing Da te .2/2 P' Introduced:
Agenda Item /I Gcr-- Adopted:
\~as it amended? ~~
a 4 <I
VOTE: AffIrmatIve: .. .(,F
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NegatIve: -/l
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Abstaln: i.7
Absent: 0 ..
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DISTRIBUTIO'l" ORIGINAL to be sIgned, sealed and fIled In.VcllJ.lt.
NEWSPAPER PUBLICATION (Date: - .... ) /
Department orlginatlng staff report ( /1<<1cJ~4?~1)J ) 1
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CIty Attorney --
Agency mentIoned In document or staff report .
'1 (cert1fied?) /
SltbJect fde (agenda packet) 1
Counter file 1 ./
Others:
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Airport Parklng Auta.
r\udl corum Personnel
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BuildIng Dept. Planning
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Environ. Servo Police Cen-
0 forcement?)
FInance
Purchas lng
FIre
- i Recr/P~rks
Generdl Serv *-
Transportation
LIbrary -
Treasurer
Manager
SEND 4- COPIES OF ALL ORDINANCES
TO CODED SYSTEMS Attn Peter McClea~le <ii!'
PROFESSIONAL tENTER lotal Others'
ROUTE 71
BRIELLE, NEW JERSEY 08730 ~'
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