SR-6-K (8)
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~UN 2 :3 '98\
..2t7S-CJ05
Santa Bonica California Hay 22, 1981
TO: Mayor and City Council
FROB: City Staff
SUBJECT: Request for Authorization to Waive For~al Bid Procedures
and Authorize Payment to Martin Office Supplies for
Office Supplies.
Introduction
This report requests the City Council adopt a Resolution Waiving
Formal Bid Procedures and authorizing payment to Martin Office
Supplies for purchases of office supplies. Funds for this purchase
have been budgeted in various accounts.
B~ckground
In July 1980, an award was made through the Formal Bid Process to
Martin Office Supply to furnish Office Supplies for the City's
requirements for the period of July 1, 1980 through June 30, 1981
in the amount of $12,500.00. This amount has proven to be in-
sufficient to cover the City's anticipated needs for the period
covered. Provision should be made to extend Purchase Order nunber
43291 to Martin Office Supply faT_expenditures in excess of the
origin~ purchase order anount through April 30, 1981. The amount
of the needed extension is $12,000.00.
RecoITIJ:lendat1.on
It is recoillQended Counc1.1 adopt the attached Resolution waiving
additional Formal Bidding and approve payment to Hartin Office
Supply for expenditures incurred through April 30, 1981.
Prepared By: R. N. ArDnD~
Purchasing
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JUN 2 ~ ,gA1
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RESOLUTION iW. 6294
CITY COUNCIL SERIES
A RESOL1~ION OF ~{E CITY COL~CIL OF TP~ CITY OF
SAl'1TA ~mNICA HAIVI:JG FIIRTHER FOR}lAL BID ?ROCEi)U::G
~~D AD~HORIZING REI:IEuttSE}ENT FOR OFFICE SUP?L:ES
HHEREAS . the City of Santa ~onica has a requirenent for
Office Supplies which exceeds the amount of a previously issued
Purchase Order # 43291.
~Jh'EREAS , ?urchases of supplles are an~icipated in excess
of the Purchase Order awount through Ap=il 30, 19'"'1 ~ ~i2 ('loa
_ b _ OJ... -.... ,...;
NOW THEREFORE, THE CITY COU:~CIL OF TEE CI:'Y OF SA.'J'I'A ~'!ONICA
DOES 'RESOLVE AS FOLLOWS:
SECTION 1. That ~he City Council fines t~a~ ~he ~e~ulreffie~~
exists co authorize extention 0= the ~c~t or Purchase Creer
~3291 ~o ~artin Office Supply for expendit~res fer Office s~ppl~es.
SECTION 2. That further bid solicitation would be of ~o
avail and would cause ~necessary expe~se and delay.
SECTION 3. That the City ~anager is hereby autho~ized to
extend t2e amount of Purchase Order if: 43291 1:0 :~art~n Office
Supply for the office supplies, by an additional 312,000.QO
SECTION {... Lr"le City Clerk shall certify ~o the adoption of
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tn3-s resolution, and thenceforth ~~d thereaf~er t~e s~e shall be
in full force and effect.
p..PPROVED AS TO FOlli!:
~ ~''a--
City Attorney
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ADOPTED AND APPROVED THIS 23rd DAY
OF June J 1981.
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~~A YO R
I HEREBY CERTIFY THAT THE FOREGO IrJG RESOL~TIO~L
rw. 6294 J HAS nUL Y ADOPTED BY THE CI TV COurJCI L OF THE
CITY OF SANTA r10n rCA AT A REGULAR ~iEETI~JG THEREOF HE~ O~~
June 23 I 1981 BY THE FOLLO\fING COUNCIL VOTE:
AYES: COutJC I 1J1Ef'1BERS: Conn, Edwards, Press, Zane
and ~lavor Yannatta Goldwav
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rWES : CDUNe I L:~1P~:gEqS : Reed
ABSE~n : COWK I LA181BERS : Jennlngs
ABST A IN: CDU'ICI U~Er1I3ER.S: None
ATTEST.
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CITY CLERK
A /-. e e
UISTHIBU'fION OF RrSOLIJTIO:'J iI /0;;9'1 ORDINANCl:: Ii
CouncIl ~leetIng ILLte 0- ~3 -8/ IntroduceLl' _____________
Agenda 1 Lem tt to -/<' Adopted: _ __
\~.1S it amended.?
von:: J\fflrmdtlve: t!.... E"_ P. Z. Vcir__
Nega t I ve: I K~c/;/ 1 __
Ab::.tain: _.a-- ____
Ahsen t : TplVNJ Nfl! <
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DiSTRIBUTION: ORIGINAL to be sIgned, sealed dnJ flIed In Vault.
NEWSPAPIR PUBLICATION (Date: ) ~_____
Department orllrlnating s.taff repo~t (Pl)~_) ---2. v/
Cl ty Attorney tfJ~LJ.<.rIi. -c:I2J...vu ~.). oJ ___u___
Agency mentioned 1n document or staff report
(certiflcJ?) ----
SubJect file (agendd packet) _~] //
Counter fIle I
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Others'
AIrport Parking Auth.
AuJlturum Personn~l
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BUilding Gcpt. PlannIng
Lnvl ran. Serv. Pol ice (en-
forcement?)
i lHJJH.:e ~
Purchcislng
rIre
Recr/Parks
Cenera] Servo
Transportdtlon
Library
Treasurer
Manager _____
;?
SEND J:.W'(f COP lES OF ALL QRDINANCES
TO CODED SYSTEMS Attn Peter M~clearl~
PROFESSIONAL 'CENTER lotdl Others' _
ROUTE 71
BRIELLE, NEl1J JERSEY 08730 -,
TOTA L COP 1 LS _ _ ,_5____
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