SR-6-G (5)
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SS:DB:HS:mpr(CC1220) SEP 1 1 1990
Council Meeting: September II, 1990 santa Monica, California
To: Mayor and city council
From: city Staff
Subject: Reject Bid Received and Authorize the City Engineer to
Rebid the Contract to Install Non-structural Equipment
Anchorage and Bracing to the city Hall Roof Mounted
Equipment.
INTRODUCTION
This report requests that the City council reject the bid received
to install non-structural equipment anchorage and bracing to the
City Hall roof mounted equipment and authorize the city Engineer to
rebid this project for the purpose of obtaining responsive bids
from contractors experienced with earthquake safety construction
projects.
BACKGROUND
The city Hall roof mounted equipment, primarily individual air
conditioning units, was installed some years ago and was not
designed to meet current earthquake safety requirements. The
purpose of this contract is to add the necessary bracing and
anchorage systems to the roof mounted equipment in accordance with
the city of Santa Monica earthquake safety program.
A Notice Inviting Bids was published June 27, and June 28, 1990 in
the Evening Outlook, four construction journals, and seven
disadvantaged business enterprise associations.
Bidding packages were requested by three contractors.
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One bid was received, open and read publicly on August 20, 1990 by
the Deputy city Clerk. The bid is as follows:
Willow Tree construction Co. . . . . . . . e a $ 90,000.00
City Engineer's Estimate ............. $ 19,000.00
The bid received exceeded the City Engineer's estimate by $71,000.
The city Engineer's staff believes that it would be possible to
obtain bids in the range of the budgeted funds if the project were
re-advertised in a manner intended to reach a larger number of
contractors who are experienced in earthquake safety construction
work. Funds for this project in the amount of $19,298.76 are
available in CIP Account No 01-710-451-20489-8911-99014
RECOMMENDATIONS
It is recommended that the City Council:
1. Reject the bid from Willow Tree Construction Company in the
amount of $90,000.00 to install non-structural equipment anchorage
and bracing to the City Hall roof mounted equipment and;
2. Authorize the City Engineer to re-advertise and rebid this
project for the purpose of obtaining more bids from contractors
experienced in earthquake safety construction work.
prepared by: Stanley E. Scholl, Director of General Services
Dave Britton, P.E. , Acting City Engineer
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