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Santa Monica, California
Hay 5, 1981
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FR0l1.
Charles K. McClain, City
MAY 1 2 1981
Nanager (s-{.tjLh ~ __
TO:
Mayor and City Council
SUBJECT: Ratification of EQergency Street Repairs
Introduct~on
This report requests the City Council to ratify an emergency
expenditure of $6,719.44 for Street repairs as authorized under
Section 2509 of the Municipal Code.
Background
A break in the water main at the intersection of Cloverfield Blvd
and Michigan Ave. caused street damage which was a traffic hazard
to the hp.avy flow of traffic through the intersection. A large
firm with available manpower and equipment was necessary to
repair the damages in order to minimize the delays to normal heavy
traffic flow. (See May 4, memo from Enterprises ~Ianager to Director
of Administrative Services attached), such a firm was found
and engaged to perform the necessary repairs in accordance with
Section 2509 of the Code.
Recommendation.
It is recommended that the City Council ratify the expenditure
of $6,719.44 to Sully Miller Contractor under the emergency
purchases provision of Section 2509 of the Santa Mon~ca Municipal
Code
Prepared By' Charles K. l1cClain
City Manager
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DATE
TO:
FROM:
SUBJECT
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CITY OF SANTA MONICA
INTER-DEPARTMENT MEMO
May 4. 1981
Dlrector of Admlnlstrative Services throu9h
Dlrector of General Services
Enterprlses Manaqer
qEnUISITIO~ FOR COSTS OF E~ERGEMCY R0AD REPftIRS
Attached 1S Requisition No. 99711 to cover subject costs.
The water main break which necessitated these street pavlna repairs occurred
early in the morninq at a location which caused extenslve trafflc conqestion
throuahout the west side of Los Anaeles and the east slde of Santa Monlca.
includlng a massive back-up of the Santa Monica and San Dleao Freeway.
Due to the fact that the street and the Cloverfield off-ramp would have
to be re-closed durino repaVlna. lt was deter~ined that the work could
be expedited by contractlng the work to a major street construction
contractor who could apply larqer and better equloped crews to the oroject
to ffilnlmize the trafflc congestion.
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E. H. Lash
Enterprises Manaqer
Aoproved:
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Director of General Servlces
cc: Clty Englneer
Malntenance ~anaaer
From:
~ Santa Monica, call1lfnla, November 3, 1980
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Chairman and Parki~g Authority
Ci ty Staff
To:
SUbJect.
Recommendation to authorlzed reimbursement to OtlS Elevator Co.
for Emergency Repalr Service
IntroductlOn
ThlS report concerns emergency repalrs for flood damage to equipment and controls
of the elevator at Park1ng Structure No.5 and requests adoptlon of a resolut1on
walv1ng formal b1d and re1mbursement to Otis Elevator 1n the total amount of
$26,526 66 for those repa1rs.
Background
During a peak shopping perlod vandals broke lnto the elevator at Parking Structure
Number Flve WhlCh is located at 1440 Fourth Street in Santa Monica and turned on
the flre hose, completely flooding the elevator pit causing extenslve damage to
the controls and operating mechanlsm. The Director of General Servlces lmmediately
called in OtlS Elevator Co. to perform the necessary emergency repairs. No re-
qUlsition for thlS serVlce was submltted durlng the perlod immediately followlng
the repalr work and a series of delays have resulted in an over-due obligation.
The emergency work performed was clearly in the interest of the Public as well as
the merchants of the Parklng Assessment District.
Although sufficient funds are available ln account 01-500-412-000-691 to cover the
emergency repalrs, they were not budgeted for th1S purpose and an approprlatlon
wlll be requested later ln the budget year lf the account is over-taxed.
Recommendatlon
It is recommended the Parklng Authority adopt the attached resolution waivlng formal
bid and approving payment to OtlS Elevator Co. in the amount of S26,526.66 for
emergency serVlces performed.
Prepared by:
Attachment:
Stan Scholl
Resolution
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"RESOLUTION NO.
(Parking Authority Series)
A RESOLUTION OF THE PARKING AUTHORITY OF THE CITY OF
SANTA MONICA WAIVING FURTHER FOR~~L BID PROCEDURE AND
AUTHORIZING REIMBURSEMENT FOR EMERGENCY ELEVATOR REPAIRS
WHEREAS~ Maintenance of the Parking Structure elevators 1n safe operat1ng
cond1tlon is 1n the best lnterest of the public and the merchants of the Parking
Assessment Oistr1ct; and
WHEREAS~ substant1al damage was done by vandals to the equlpment and controls
of the elevator in Parking Structure Number Five dur1ng a peak shopp1ng period; and
WHEREAS~ the elevator 15 Otis Elevator equipment and, in the judgement of
the 01 rector of General Service could be returned to 5erv1ce most expeditiously
by Otis Elevator Co.;
NOW, THEREFORE, THE PARKING AUTHORITY OF THE CITY OF SANTA MONICA DOES RESOLVE
AS FOLLOWS:
SECTION 1. That the Park1ng Authority f1nds that the requirement existed to
perform emergency repairs on the elevator 1n Parking Structure Number Five.
SECTION 2. That Sollc1tation of b1ds to perform the repairs would have
delayed return of the elevator to serV1ce and that such delay would been contrary
to the public 1nterest.
SECTION 3. That the C1ty Manager is hereby authorlzed to execute a purchase
order to relmburse Otis Elevator Co. for performing the necessary repairs.
SECTION 4. The City Clerk shall certify to the adoption of th1S resolution,
and thenceforth and thereafter the same shall be in full force and effect.
APPROVED AS TO FORM:
S1;~~~~}\ Stv,~\~ S~lL-
Stephen Shane Stark
Actlng Clty Attorney
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Santa ~10nl ca, Ca 1i form a, October 29, 1980
To: Chalrman and Parking Authority
From: City Staff
Subject: Award of Contract - Otis Elevator Compary
Introductlon
ThlS report requests Parklng Authorlty waive competitlve bids and award a contract
to Otis Elevator Company to upgrade the Fireman's Emergency Service In the three
elevators in Parking Structure No.6 in accordance with retroactlve provisions
of the State of Californla Elevator Safety Orders.
Background
The State has passed legislation requlrlng safety equipment on certaln elevators.
The equipment is required at this tlme. Past experience with malntenance contracts
for City elevators has shown that the original equlpment manufacturer is best
qualifled to perform work on the elevators due to famillarlty with the equipment;
quick avallability; unlformity of manufacture and compatibillty of parts furnished,
and an lnherent sense of prlde in malntainlng namesake equlpment. Moreover, modi-
flcatlons to the elevators by other than the orlglnal equipment manufacturer could
result 1n a pOlnt of contentlon if malntenance problems develop.
In 1966, after award of the contract for Parking Structure No.1 constructlon, the
Clty Councll at that time approved excluslve use of OtlS elevators for the remalnder
of the structur0S in order to match those lnstalled at Structure No.1. Slnce
then, OtlS Elevator Company has been under contract to the City for maintenance of
all thlrteen elevators at Parklng Structure Nos. 1-6. Performance of thlS work
has been prompt, efflClent and thorough.
The Otis Elevator Company has submltted a proposal to Staff on the work involved.
The proposal lS In the amount of $12,609.00. Staff belleves thlS bld is reasonable
for the work proposed.
. To:" Chawman and park1'Authority
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e October 29 ~ 1980
Contract
Inspect10n
Contingencies
ESTIMATE OF FUNDS REQUIRED
$12t609.00
1,000.00
1,391.00
$15,000.00
Iota 1
Alternative: The Authority could advertise for bids for this work, but it would
delay the installation approximately three months.
Recommendatlon
It 1$ recommended the Parking Author1ty:
1. Waive compet1t1ve bids;
2. Award this contract to OtlS Elevator Company; and
3. Appropriate funds in the amount of $15,000.00 from the Park1ng
Structure Reserve Fund.
Prepared by: Stan Scholl
Attachment: Bid Proposal
Resolution
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CITY OF SANTA MONICA
1685 MalU Street
San ta rlonlca. Calli. 90401
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Elevator Company
Los Angeles. CA.
Sept. 25, 1980
Re: P~rking S~ruct~re No.6
We propo"\c to furnish the necessaI}' labor and materIal to Illstall Special Emergency Sen-ice on your
eleyators.onglllally installed under Gns Contract Kumbers 372725-6-7
A. J-ba..c J
1 A three positiOn key operated s\vltch will be pronded at a predesignated (main or lobby) floor
of the elevator or of each group of elevators When ilie switch is placed in the "on" position or
if sensors (pro\"ided by others) operate, all elevators controlled by this SWltch wtll return
nonstop to the mam floor and the doors will open and remllill open.
u) A..'1. elevator travehng away flam tile main floor wIll re"crse at the ne:-.-t avmlable floor
\\ .elDt~t o~en~ng Its door<; and proceed to the main floor without stoppmg for car or
hall calls
b) Door reopemng dcnce& for power operated doors (Rule 1125 of tile .'\..'"~S 17.1 Code)
which may be affected by smoke or heat 50 as to prevent door dosing will be rendered
Inoperative
c) Elevator", <.,tandlllg at a floor othel tilan tile main fioor will close thelr doors and proceed
to the main floor Wlthout stOpping for Celr or hall calls
d) Automattc elcvator~ operated by an attendant will be gn"en an audible and VI~Ual signal
for the attcnucUlt to dose the door.. and. once closed, Ule el.:~\ ator will proceed to tile mam
floor WIthout stoppmg for car or h<lll c.ul..
c) The hall bl1tton~"\\ III be, rendered inoperflt.....c
f) The c1eYdtOls IlIay be rc,>torcd to normal operation by turmng the lobby kcy switch to
the "off" pOSitlOll
g) Once the CUi llD.~ ",t.trted to reHun, the emergency stop ...,\\ itch WIll be discoIlnected
2 PLOduLt of combUl:>tloll senc,ol c, (ftnnbhed .md installed oy the o\\ner) Imtl.tte the foregoing
opel cLtlun by pi O"\ltltng .1 !'.lgnul to tennlll.Ll", on elevatur contlo11er A thud pOSItion on the
lohb)' ke) ,>wHch \\ III b~, pcl.-'~ S11l.-h ,>cnSUI"i '1 he ]~cy Wlnnot be rema\ able 111 tIll'" tIurd po~i.t.ion
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U,c'luired On Elevator #
372725-6-7
u. .-ha!Joc II
1 A keyed 5'''ltch desIgned for a key acceptable to locctl authontIes wIll be prondcd In or
udJ<leent to the car operating panel of eaeh elC\ator ThIS sWItch, "hen operated, wIll lllItiate
the foIlowmg f>peclcll sernce
n.) The dn ator ,nIl be operated only by the person in the car and shall not respond to
hall calls
b) OpelatlOn will be by regIstenng one or morc calls In the car and causmg the doors to
close by operating the "Door Close" button Rcleac;e of pressure 011 the button pnor to full
close shall allow the dODI s to Immediately reopen
c) CUI call~ operated 1Il error ,nIl be reset by momentary operation of the lnitiatmg key
sWItch
d) CpOll completIOn of duOl c1o~e, the cur will run to the car call floor and stop willi doors
clo...cd Door open will be by constant pre~sure of the ;'Door Open" buttons. If prc&smc 15
rclecl&ed pnor to full open, the doors wI111mmedlutcly reclose
c ) Oncc full} opened, dour~ "nIl remmn open untIl clo"mg IS Imhated per (b) abm e
f ) ~p':Cl.ll Emc;-6t:'lC} Scn lce ,,111 be termmuted by plaemg thi.:. ke) operelted SWItch In the
car lIT the "orf" pU~ltlOn
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C. Gt;.leral
1 Floor l11unbers will be stencilled on the lnSlde of hOlstway doors and walls of each c1evdtor
50 the) Inay be seen WIth car door... open
2 The cln ator contractor wIll supply the text for operatIng lllstructlOlls '\\ bleh wIll be pCJ'Illa-
nently monnted aclJacent to the mum lobby kcy sWitch by the owner The lettenng is to be
reproduced not less than 1/4" hIgh per paragraph 211 3a of the .\.17 16-1973 Codc
3 The owner WIll be rebponslble for any necessary cuttmg, pamtmg or other building work
reqUired for the above lilbtalluuon
4. All the above work l!" to be performed dunng the regular ,"vorlung hours of the regular working
del) 5 of the elevator trade, and our men are to have the llmnterrupted use of the elevator.
D. Code COJUpliauct;
1 TIll5 proposal complies WIth the State of Cahfomla, D1Hsion of Indu<;tnal Safety, Elevator
S.lfely Ordcr~ Sect lOTI 3041(c)(1){A) and Section 3041(c)(1) (D) dated September 6, 1975.
PRiCE TWELVE THOuSAXD SIX HUNDRED i{E~E AI~D NOjlOO---($12,609.00) DOLLARS.
· SEE REv"'ERSE FOR PAYMENT TERMS.
Thl~ prop()~al, mcluding the proviSIOns pnnted on the back hereof and any specifications or
other provlsIOn~ attached hereto shall, when accepted by you below and aPI.roved by our
authoM7ed relu.e..e~Jtath'e. constitute the contract between us, and all pnor represen-
tations or ugIcemcnts not Incorporated hereIn are superseded
OTIS ELEVATOR COMPANY
AU 11'1 I [) 1'\. nCPI Ie-HI.
_197
BY C!4 % . -~ ~_tZ
C. Don Ken~~ l
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AJ'pnO\-Ell fOR
OlI~ I<LrY\TOR LO'Il' \'1
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PAYMENT TEmtS
Progress payments are to be made coverIng 90% of the con-
tract value of all materIals delivered or ~ork perlor~ed
less the aggregate of preVIOUS payments; the remainIng 10S
to be paId thirty (30) days after the work IS completed.
We reserve the right to dIscontInue our work at any time
until payments shall have been made as agreed and we have
assurance satlsfactory to us that subsequent payments will
be made as they fall due.
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RESOLUTION NO.
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(Parking Authorlty Series)
A RESOLUTION OF THE PARKING AUTHORITY OF THE CITY
OF SANTA MONICA WAIVING FURTHER FORMAL BID PROCEDURE
AND AWARDING A CONTRACT TO OTIS ELEVATOR COMPANY IN
THE AMOUNT OF $15,000 TO UPGRADE THE FIREMAN'S
EMERGENCY SERVICE
WHEREAS, Malntenance of the Parklng Structure elevators in safe operating
condition is in the best interest of the publlC and the merchants of the Parking
Authority Dlstrict; and
WHEREAS, the three elevators in Parking Structure No.6 must be brought
into compllance wlth the retroactlve provlsions of the State of Callfornia Elevator
Safety Orders concerning Fireman's Emergency Service; and
WHEREAS, the elevators are OtlS Elevator equipment and, ln the Judgement
of the Dlrector of General Services could be upgraded most expeditiously by OtlS
Elevator Company.
NOW, THEREFORE, THE PARKING AUTHORITY OF THE CITY OF SANTA MONICA DOES
RESOLVE AS FOLLOWS:
SECTION 1. That the Parklng Authority flnds that the requirement exists
to upgrade the three elevators in Parking Structure No.6 to meet the retroactive
provlSlons of the State of Californla Elevator Safety Orders.
SECTION 2. That solicitation of blds to perform the repairs would be
contrary to public interest.
SECTION 3. That the Executlve Secretary is hereby authorlzed to execute
a contract wlth OtlS Elevator Company for the necessary upgradlng.
SECTION 4. The Clty Clerk shall certlfy to the adoption of thlS resolutlon,
and thenceforth and thereafter the same shall be in full force and effect.
day 0 f
, 1980
ADOPTED and APPROVED thlS
John J. Bambrlck
Chairman
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ATTEST:
Charles K. McClaln
Executlve Secretary
APPROVED AS TO FORM:
5t\e~St\!t~u: St~l
Stephen Shane Stark
Acting Clty Attorney
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