SR-506-003-07 (4)
. . . ~-p
f';. ;<
.Ytl6~ tJ03-o~
GS:SES:DA:RPM:rd (03/02/90) #2 "'I\R 1 3 \99Q
.\
(CC1144 ) $Ofs>-oo3 -07
Council Meeting: March 13 t 1990 Santa Monieat Callfornla
To: Mayor and City Coune,l
From: City Staff
Subject : Award of Contract to Install Streetlights on Varlous City Streets
INTRODUCTION
This report recommends that the City Council award a contract for the
construction of streetlights on various Clty streets to Paxin Electric, Inc.,
the lowest respons,ble bldder, in the amount of $348t475.00. The streets are:
Group A
24th Streett P,eo Boulevard to Pearl Street
Franklin Avenuet Northerly C,ty Limits to C,ty ReserVOlrs
Ashland Avenue, 4th Street to 6th Street
15th Street, Broadway to Colorado Avenue
Harvard Street, Montana Avenue to Wilshire Boulevard
Delaware Avenuet Stewart Street to Warwick Avenue
Pine Street, L,ncoln Boulevard to 7th Street
10th Street, at Ashland Avenue
Lincoln Blvd., Santa Monica Blvd. to Colorado Avenue
7th Street, Colorado Avenue to Olympic Blvd. Westbound
Group B
Lincoln Boulevardt Olympic Boulevard Westbound to Colorado Avenue
A map ShOWl ng the 1 oeat i on of the streets wi 11 be posted ,n the Counc, 1
Chambers for the Council meeting.
BACKGROUND
Res,dents' petltlons for streetlights were accepted by the C,ty Counc,l.
Publ,c hearings were held for the above street groups as follows:
Accepted Pet,t,ons Publ,c Hearing
Group A August Bt 1989 September 12, 1989
Group B November 14, 1989 December 12t 1989
- 1 - G"P
!'1AR 1 3 1990
~. . . .
A commerclal assessment di stn ct was formed for L i nco 1 n Boul evard and 7th
Street and a residentlal assessment district for the remalning streets. These
are included in Resolutions 7872 and 7934, which describe all ten streets.
A Notlce Invltlng Blds for the constructlon was publlshed on January 11, and
12, 1990 ln the Evemng Outlook and ln four construction journals. Blddlng
packages were requested by ten contractors and were also forwarded to ten
ml non ty and women owned buslness associations. Five bi ds were received,
opened, and and read publicly on February 13, 1990 by the Deputy City Clerk.
The bids were as follows:
Paxln Electrlc Inc. . . . . . . . . . . . . . $ 348,475.00
C.T. & F. Inc. . . .. . . . . .. .. 'II . .. . . 384,350.00
Paul Gardner Corporation. . . . . . ... . . .. . . 428,790.00
Anallte Corporation. . . . . . . . . .. .. 110 ... . .439,000.00
California Electrical Services. . . . .. . . . 461,500.00
City Engineer's Estimate ... ... . 01- . . .. ... ... . .$353,500.00
Three references, given by Paxin Electric, Inc. were consulted and found to be
satlsfactory.
Paxin Electric has notified the City that they can not comply with the
provisions of the 1911 Act in regards to the payment schedule because thelr
copy of the bl d documents was mi ss i ng seven pages. The Cl ty Attorney has
concluded that since the City was not notified during the bid process so that
the misslng pages could be made available, the bld of Paxin Electric shall
stand. Failure to execute the contract after award by Council wlll result in
the forfeiture of Bid Bond. Staff wlll then recommend to Council to award to
the next lowest responsible bldder.
- 2 -
- . .
f .
BUDGET/FINANCIAL ANALYSIS
The following percentages of costs are proposed to be assessed to commerclal
and residential property owners in accordance with City polley:
Amount Assessed Against Commercial Property
100% of front footage cost
40% of side footage cost
Amount Assessed Against Residential Property
50% of front footage cost
20% of slde footage cost (Only 20% is assessed on side footage
to limit the impact on corner properties as per City Council
direction)
The City will pay for the remainder of the cost.
FUNDS REQUIRED
Property
Owner's Clty'S
Share Share
(Approx. 63%) (Approx. 37%) Total
Contract $219,863.00 $128,612.00 $348,475.00
Contingencies 21,993.00 12,865.00 34,858.00
lncldentals* 19,349.00 11,318.00 30~667.00
$261,205.00 $152,795.00 $414,000.00
*These streetl1ght dl stncts were formed ln accordance with the Improvement
Act of 1911 , Ca 1 iforni a Streets and Highways Code, which provides for
inclusion of lnCldental costs In the property owner's assessments. Incidental
costs include expense of englneerlng, inspection, bond preparatlon,
advertising and recordation fees.
- 3 -
------------------ -------- --
~ . .
.
y
The C1 ty' s share of construction costs ($152,795.38) will be encumbered and
the balance will be collected through assessments based on a per linear foot
cost.
Appropriation author1ty is available in the following accounts for the City's
share:
01-770-453-25489-8917-99155 $ 99,767.00
01-770-453-25490-8917-99155 100,000.00
$199,767.00
RECOMMENDATIONS
It 1S recommended that the City Council:
1. Award a contract for the construction of streetlights on:
24th Street~ P1CO Boulevard to Pearl Street
Franklln Avenue~ Northerly Clty Limits to Clty ReserVOlrs
Ashland Avenue, 4th Street to 6th Street
15th Street, Broadway to Colorado Avenue
Harvard Street, Montana Avenue to W1lshire Boulevard
Delaware Avenue~ Stewart Street to Warwlck Avenue
Pine Street, Lincoln Boulevard to 7th Street
lOth Street, at Ashland Avenue
Lincoln Boulevard~ Santa Monica Boulevard to Colorado Avenue
7th Street, Colorado Avenue to Olympic Westbound
Llncoln Boulevard~ Olympic Boulevard Westbound to Colorado Avenue
to Paxln Electric, Inc. ~ the lowest responsible bldder, in the amount of
$348,475.00. If PaXln 1S unable to proceed, the contract shall be awarded to
C.T. & F. Inc.
2. Authon ze the City Eng i neer to issue any change orders necessary to
complete addltional work to the extent of funds available ln accordance
with the Admln1strative Instruction on Change Orders.
Prepared by: Stanley E. Scholl, Director of General Services
Desi Alvarez, P.E., City Engineer
- 4 -
- - - - ---- - -- - - -- - -- - ----