SR-506-003-01 (11)
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Apt;( 2 5 1989
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GS:SES:DA:JAS 4/10/89
Council Meeting: April 25, 1989
Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Award of Contract for Rehabilitation of pico Boulevard
from 28th Street to centinela Avenue
Introduction
This report recommends that the city Council award a contract for
the rehabilitation of pico Boulevard from 28th Street to
Centinela Avenue to SUlly-Miller contracting Co., the lowest
responsible bidder, in the amount of $233,201.
Backqround
The rehabilitation of pica Boulevard from 28th Street to
Centinela Avenue was approved by the City council in FY 1985-86
as a Federal Aid Urban capital project improvement. The project
includes the construction of concrete bus pads, gutters, curbs,
and curb ramps at various locations, and asphalt concrete
resurfacl.ng.
The reconstruction project is being financed approximately 86% by
Federal Aid Urban funds and 14% from the city's Gas Tax Fund.
The Federally-funded portion of the project will be a combination
of City of Santa Monica and County of Los Angeles FAU
allocations.
An assessment district, approved by the city
Council on January 28, 1988, was established whereby commercial
property owners benefitting from the street resurfacing and
gutter construction will be assessed for a portion of the cost.
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Residential property owners will not be assessed. Approximately
$47,075 will be generated from the assessment district to offset
the City's General Fund contribution.
A Notice Inviting Bids was published on March 6 and 7, 1989, in
the Evening Outlook and in four construction journals. Bidding
documents were also forwarded to seven minority/women contracting
associations. Bidding packages were requested by six
contractors. The bids were received, opened and publicly read by
the Deputy city Clerk on March 31, 1989. six bids were received
as follows:
sully-Miller Contracting Company
Fecit strata Construction
Excel Paving Company
Excalibur Contracting, Inc.
Damon Construction Co.
Bay District Paving Company
$233,201
238,942
242,647
241,632
252,285
268,610
SUlly-Miller Contracting Company submitted the lowest bid,
however, the WMBE subcontractors were not listed on the proper
form. within twenty-four hours of the opening, the correct form
was submitted. In accordance with the bid instructions, staff
has determined this is a minor irregularity and does not warrant
rejecting Sully-Miller's bid.
recommendation.
Caltrans concurs with this
SUlly-Miller has successfully completed other projects for the
City.
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Financial Impact
Funds Required
Contract
$233,201
Contingencies
23,329
Total Funds Required
$256,530
Appropriation
authority
is
available
in
Account
No.
43-770-421-000-951
($220,615.80)
and
01-770-421-000-951
($35,914.20). Revenue received from assessment will be deposited
into Revenue Account 01-906-124-000-000.
Recommendation
It is recommended that the City Council:
1. Award a contract for the rehabilitation of pico
boulevard from 28th street to Centinela Avenue to
Sully-Miller Constracting Co., the lowest responsible
bidder, in the amount of $233,201; and
2. Authorize the City Engineer to issue any change orders
necessary to complete additional work to the extent of
funds available in accordance with the Administrative
Instruction on Change Orders.
Prepared by: stan Scholl, Director of General Services
Desi Alvarez, City Engineer
Jean Stanley Higbee, Administrative Analyst
(pica)