SR-506-001-04
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50?~N-OU' 6 - L
/' JUN 1 2 1990
Santa Monica, California
GS:SES:SM
Council Meeting: June 12, 1990
TO:
Mayor and City Council
FROM:
City Staff
SUBJECT:
Recommendation to Authorize the City Manager to
Negotiate and Execute a Public Works Mutual Aid
Agreement with the County of Los Angeles and other
Cities and Counties in Southern California
INTRODUCTION
This report requests that City Council authorize the City Manager
to negotiate and execute a Public Works Mutual Aid Agreement with
the County of Los Angeles which will serve as an inter-agency
resource for public works assistance in the event of a
catastrophic disaster such as a major earthquake or flood.
DISCUSSION
The County of Los Angeles Department of Public Works has developed
a Public Works Mutual Aid Agreement in conjunction with the State
Region I Office of Emergency Services and various other public
works agencies. The purpose of the agreement is to create
procedures before a major disaster strikes which allow cities and
counties to request and/or provide assistance to other signatories
at the time of a disaster. The agreement is intended to be used
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only in major disasters when the available resources of anyone
county or city are not adequate to cope with the disaster and
outside public works resources are required. Orange County and
the County of Los Angeles were the initial signatories to the
agreement with four other counties. Thirty-five Southern
California cities have also signed.
The agreement will not obligate the City of Santa Monica to
provide services to other agencies unless it wishes to do so.
The basic provisions of the agreement state that the rendering of
mutual aid by any party is strictly voluntary so that the
resources of the assisting party are not unreasonably depleted by
providing the aid. It does establish procedures for the City to
receive critical assistance in a disaster if needed.
Formal mutual aid agreements already exist for fire service, law
enforcement, and coroner agencies throughout the State. Unlike
these agreements, however, the Public Works Mutual Aid Agreement
contains provisions for financial reimbursement because a
reciprocal service is less likely to occur within a reasonable
period of time. The agreement states that the requesting party
will pay all direct, indirect, administrative, and contracted
costs incurred by the assisting party "based upon standard rates
applicable to assisting party's internal operations." Payment
must be made within 60 days after receipt of invoice. In a major
disaster, however, most of these costs are likely to be reimbursed
by the State and federal government.
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BUDGET/FISCAL IMPACT
There is no fiscal impact at this time.
RECOMMENDATION
It is requested that City Council adopt the attached resolution
which authorizes the City Manager to negotiate and execute the
Public Works Mutual Aid Agreement with the County of Los Angeles
and other cities and counties as they become signatories to the
Agreement.
Prepared by: Stan Scholl, Director of General Services
Susan Munves, Administrative Analyst
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BEFORE DISTRIBUTI HECK CONTENT OF
DISTRIBUTION OF RESOLUTION #re Y-o
Counell Meetlng Date ~~/~-Z
Agenda I tern # b./
Was lt amended? ~~
ALL FOR CLERKJS ACTION
ORDINANCE #:
Introduced:
Adopted:
ALWAYS PUBLISH ADOPTED ORDINANCES
Cross out Attorney's approval
VOTE: Afflrmatlve:
Negative:
Abstaln:
Absent:
PROOF VOTES WITH ~ER PERS~ BEFORE ANYTHING
DISTRIBUTION: ORIGINAL to he slgned. sealed and filed 1n Vault.
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NEWSPAPER PUBLICATION (Date: )
Department orlglnating staff report ( Laurie Lieberman)
Ordlnances only for Attorney ( Claudia Thompson) 2
Management Services Lynne Barrette ORDINANCES ONLY 1
Agency mentioned in document or staff report
(certifled?)
SubJect flle (agenda packet) 1
Counter flle 1
Others: (Revlew
Alrport
Audltorium
for departments who need to know) .
parklng Auth.
Personnel
BU11ding Dept.
CIED
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Planning
Pollce
Purchasing
Recr/Parks
Transportation
Treasurer
Flnance
General Servo
.,4.. v--tC -n ,~v~~' .,.
Library
Manager
Fire
SEND FOUR COPIES OF ALL ORDINANCES TO:
CODED SYSTEMS
120 Main Street
Avon, New Jersey 07717
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SEND FOUR COPIES OF ALL ORDINANCES TO:
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Rebecca Garrido
Santa Monlca Munlclpal Court
1725 Main Street, Room 118
Santa Monica, CA 90401
Total Cop1es
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RESOLUTION NO. 8040(CCS)
(CITY COUNCIL SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA MONICA AUTHORIZING THE APPROVAL OF THE PUBLIC WORKS
MUTUAL AID AGREEMENT WITH THE COUNTIES OF LOS ANGELES AND ORANGE
AND OTHER CITIES AND COUNTIES AS THEY MAY BECOME
SIGNATORY TO THE PUBLIC WORKS MUTUAL AID AGREEMENT
WHEREAS, the City of Santa Monica is aware of the great
need for disaster training and emergency preparedness; and
WHEREAS, the Counties of Los Angeles and Orange have
signed a Public Works Mutual Aid Agreement to be implemented on an
as needed basis during any catastrophic disaster; and
WHEREAS, Mutual Aid Agreements are effectively used
between agencies in the Police and Fire Services; and
WHEREAS, during such a major disaster, City Public Works
resources will be insufficient to meet the needs of the moment;
and
WHEREAS, in the event of a serious disaster in a
neighboring City, the City of Santa Monica may be able to extend
Public Works Disaster Assistance to that affected City; and
WHEREAS, there is presently no agreement in place to
govern the extension of Public Works Mutual Aid during a disaster,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA
MONICA DOES RESOLVE AS FOLLOWS:
SECTION 1. The City of Santa Monica approves the multi-
County Public Works Mutual Aid Agreement and authorizes the City
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Manager to execute such documents as are necessary for the City of
Santa Monica to become a signatory to the Public Works Mutual Aid
Agreement.
SECTION 2. The City Clerk shall certify to the adoption
of this Resolution, and thenceforth and thereafter the same shall
be in full force and effect.
APPROVED AS TO FORM:
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ROBERT M. MYERS
City Attorney
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Adopted and approved this 12th day of June, 1990.
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I hereby certify that the foregoing Resolution No. 8040(CCS)
was duly adopted by the City council of the city of santa Monica
at a meeting thereof held on June 12th, 1990 by the following
Council vote:
Ayes: Councilmembers: Abdo, Finkel, Genser, Katz, Reed,
Mayor Zane
Noes: Councilmembers: None
Abstain: Councilmembers: None
Absent: Councilmembers: Jennings
ATTEST:
LiJ
City Cler
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