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SR-6-M (5) 't.. e e ",., JAN 2 4 1989 GS:SES:JM:mh (1/18) Council Meeting: 01/24/89 g?J2-- 00.5 Santa Monica, California TO: Mayor and City Council FROM: City staff SUBJECT: Reco~mendation to Authorize the City Manager to Negotiate and Execute a Contract with Richard Altuna Architecture to Provide Architectural and Engineering Services for Public and Commercial Facilities at the West End of the Municipal Pier Introduction This report presents a summary of the process used to select architectural and engineering services for the public and commercial facilities to be located at the west end of the reconstructed Municipal Pier. The report recommends that the City Council authorize the city Manager to negotiate and execute a contract with Richard Al tuna Architecture for a sum not to exceed $ 75,000. Background On March 29, 1988, the City Council approved the design for the reconstruction of the west end of the Municipal Pier. This final phase of the Pier's reconstruction rebuilds the 420 foot section destroyed in the 1983 storms. The design approved by the Council included the traditional hammerhead configuration of the pier platform and site improvements such as lighting fixtures, benches, and trash containers. The contract for Municipal pier reconstruction was executed in the first half of January, 1989, and the project is expected to be completed by January, 1990. '.,M - 1 - JAN 2 ~ 1989 e e Municipal pier Improvements As the various phases of Pier reconstruction have proceeded, city staff has continued to work closely with the Pier Restoration corporation (PRC) on planning the program of uses for the reconstructed portions. Historically 1 the Municipal pier has been the public recreational area of the Pier with its emphasis on fishing and ocean viewing, while the Pleasure Pier has been the site of commercial activity and amusement uses. The PRe's development program, approved by the City council in February, 1988, recognizes and continues this separation of activities. The conceptual program of uses seeks to re-establish and recapture successful elements of the pre-storm west end. In addition, key aspects such as preserving open vistas, creating both public and private congregating areas, and maintaining accessibility around the entire perimeter are to be incorporated in the design of the facilities. The intention has always been that the facilities would be minimal and support the recreational nature of this part of the Pier. The public buildings may include an office for Pier security staff as well as facilities for use by the LA County Lifeguards. There will also be public restrooms and a utility room to house electrical equipment. The popular historic photo exhibit will be recreated, and expanded to include educational exhibits of the geology and marine life of Santa Monica Bay. The commercial facilities will be limited to a cafe of approximately 3,000 square feet and a bait shop. - 2 - e e The design priorities for the reconstructed Municipal Pier have been established in conjunction with the pier Restoration corporation Development COlllmittee, and represent at least six months of discussion regarding the ultimate mix of uses at the end of the Pier. Some of the user groups who have participated in this review process include the Harbor Division staff, County lifeguards, and various members of the public. The pier Restoration corporation has formally endorsed these design priorities. During the discussions on the program of uses, the pier Restoration Corporation recommended that the City design and construct the cafe and bait shop as well as the public facilities since it would be unrealistic to expect tenants of these small operations to build the structures. The PRe is currently seeking operators for these businesses. The selected tenants will be involved in the design process to ensure the development of functional facilities. The cafe and bait shop operators will be responsible for the design and construction of their respective tenant improvements. Selection Process Since the improvements for the west end of the Pier will be highly visible and significant in setting the look of the pier, staff decided to expand upon the standard Request for Proposals (RFP) process. A limited number of firms were invited to submit design concepts based on the conceptual program of uses. Since there are a number of fine architectural firms which have been involved with the pier over the past ten years, the invitation to - 3 - e e submit a design concept was based on the firm's demonstrated experience with and understanding of the pier restoration program. The invited firms include Richard Altuna Architecture, Thirtieth street Architects, Moore Ruble Yudell, Barton Phelps, Solberg and Lowe, and Kaplan McLaughlin Oiaz. Each firm that submitted a design concept was paid a fee of $1,000. Four firms submitted designs: Richard Altuna Architecture, Barton Phelps, Solberg & Lowe, and Thirtieth Street Architects. A selection conanittee made up of city and PRC staff along with architect John Ruble reviewed each of the designs and interviewed the two top firms. John Ruble was asked to sit on the selection conanittee as his firm declined to submit a proposal due to other pressing workload. His previous involvement in the coordination of the Carousel Park design and other Pier-related projects made him a strong asset to the selection process. Richard Altuna Architecture was selected because its design offers a creative solution which is sensitive to the needs of the users and which creates a sense of place consistent with the pier Design Guidelines. The scale and placement of the buildings as well as the use of materials are evocative of the character and charm of the former west end. It should be noted that the design is conceptual and represents a starting point which will be refined during the design process. The PRC Board has reviewed and endorses the Selection Committee's choice. Richard Altuna Architecture worked with the pier Restoration Corporation during a critical period in the evolution of the - 4 - e e development program. The responsiveness and flexibility demonstrated at that time will be extremely important during the design of these facilities which involve interacting with and balancing the needs of different user groups. Richard Al tuna Architecture is an architectural firm with emphasis on public projects such as the Exploratorium and California Marine Mammal Center, and commercial projects such as The Cannery and Rincon Center. Principals of the firm also own and operate a cafe on the San Francisco waterfront. Scope of Services The architectural and engineering services include the following scope of services: A. Refine Building Program 1. Refine the conceptual design and program of uses in consultation with City staff and PRC. B. Design Development 1. Design and develop detailed dimensional drawings for architectural, structural, mechanical, plumbing, and electrical systems. 2. Design and develop a schematic space plan including a plan for interior furniture and equipment layout for the public restrooms, and the pier security office. 3. Prepare a project schedule and statement of estimated construction costs. C. Construction Contract Documents 1. Based on approved design development documents, complete - 5 - e e all working drawings and specifications suitable for bidding. 2. Prepare final estimate of construction cost and proposed project schedule. 3. Obtain final approvals and permits. D. Bidding and Construction Administration 1. Provide clarification of contract documents during bidding process. 2. Answer questions regarding plans and specifications and review all drawings or contractor submittals. E. Participation in Public and User Meetings 1. Meet with City staff, PRC, and representatives from organizations planning to occupy the project to refine the building program. 2. Attend up to two meetings with each of the following: pier Restoration Corporation, Architectural Review Board, Landmarks Commission. 3. Attend up to three additional public meetings, including one with the Coastal commission. It should be noted that the Pier Restoration Corporation staff will be involved throughout the entire design process. At appropriate points during the process, design issues will be taken to the PRC Development committee as well as the full PRe Board. The proposed fee for these services is not to exceed $75,000. The estimated cost of construction of the buildings is $700,000. - 6 - e e This does not include the design and construction of tenant improvements for the cafe and bait shop. The estimated time for performance of the design work is six months. This will enable the construction of the facilities to coincide with the completion of the reconstruction of the pier platform. Budget Impact Funds for the design of these facilities are available in Account 30-740-625-000-944, Pier Common Area Improvements. Of the estimated $775,000 cost of design and construction, approximately $200,000 is eligible for reimbursement by the Federal Emergency Management Agency. Recommendation staff respectfully recommends that Council authorize the City Manager to negotiate and execute a contract with Richard Altuna Architecture to provide architectural and engineering services for the public and commercial facilities at the west end of the Municipal pier for an amount not to exceed $75,000. Prepared by: Stan Scholl, Director of General Services Judith Meister, pier Manager craig Perkins, Adminstrative services Manager Desi Alvarez, City Engineer (sr0124p) - 7 -