SR-502-002-04 (3)
EPWM:CP:AA:GB F:\SP1868\CC1868.2.doc Santa Monica, California
Council Meeting: June 26, 2001
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Award of Construction Related Contracts for the FY 2000-2001 Water
Main Replacement Project and Appropriate $433,127 from the Water
Fund
Introduction
This report recommends that the City Council award a contract to the firm of Williams
Supply Co. Inc., the best bidder, in the amount of $1,199,832 for construction of the FY
2000-2001 Water Main Replacement Project and approve $179,968 in contingency
funds for this contract; authorize the City Manager to negotiate and execute a
professional services contract with the firm of DMR Team Inc. in an amount not to
exceed $140,000 for construction management services for the project and approve
$21,000 in contingency funds; and appropriate $433,127 from the Water Fund.
Background
Each year, the City Council appropriates funds for the replacement of water mains at
various locations throughout the City. Through this program, selected water mains are
replaced on an annual basis due to age, corrosion and capacity demands.
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Discussion
A Notice Inviting Bids for the construction contract was published on April 13 and 16,
2001 in The Los Angeles Times, Westside Weekly and the F. W. Dodge newsletter.
Bid packages were requested by sixteen contractors and the City Clerk's office
received seven sealed bids, which were publicly opened and read aloud on May 2,
2001 at 3:00 p.m. by the Deputy City Clerk.
The bid results were as follows:
1. Williams Supply Co., Inc. $1,199,832
2. Precision Pipeline, Inc. $1,223,915
3. Cedro Construction, Inc. $1,264,373
4. A.D. General Engineering Construction, Inc. $1,333,295
5. P&J Utility Company. $1,504,000
6. Vasilj, Inc. $1,685,052
7. Majich Bros., Inc. $1,798,750
City Engineer's Estimate $1,307,430
The best bidder, Williams Supply Co., Inc. supplied the City with the names of previous
similar projects including water main replacement projects for Los Angeles County and
the City of Whittier; Fire Hydrant Replacement and Flow Tests for the City of Beverly
Hills; Water Main Replacement Project for the City of Oxnard; and Skyline and Temple
Pipeline Water System Improvements for the City of Signal Hills.
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City staff contacted the agencies and companies representing these projects and all
respondents reported that the contractor's work quality was satisfactory and that work
was completed in a timely and cost efficient manner. Staff also contacted the Center for
Contract Compliance and found William Supply Co., Inc. in good standing and capable
of handling labor compliance issues. The California Contractors State License Board
verified that the Contractor's license is active and in good standing. After staff analysis
of the bid results, the total bid amount of $1,185,644 submitted actually totaled
$1,199,832. On May 4, 2001, Williams Supply Company submitted a letter notifying us
of this miscalculation and concurrence with the new total amount of $ 1,199,832, which
is still the best bid.
Construction Management
A Request for Qualifications for construction management services was issued on July
26, 1999 to pre-qualify firms to provide construction management services to the City of
Santa Monica. Six firms from the pre-qualified list were interviewed by a panel that
included representatives from the Environmental and Public Works Management
Department?s Engineering and Utilities Divisions. Cost proposals were solicited from
three of the pre-qualified firms in April 2001 and staff recommends DMR Team, Inc. to
provide construction management services for this project. DMR Team is also currently
managing the Water Main Replacement Project on Franklin Street, Montana Avenue
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th
and 26 Street awarded to the same contractor, Williams Water Supply Co. on May 8,
2001.
Budget/Financial Impact
FUNDS REQUIRED FOR THE CONSTRUCTION CONTRACT
Construction Contract . . . . . . . . . . . . . . . . ...$1,199,832
Contingencies . . . . . . . . . . . . . . . . . . . . . ....$ 179,968
SUBTOTAL . . . . ....$1,379,800
FUNDS REQUIRED FOR THE CONSTRUCTION MANAGEMENT CONTRACT
Construction Management Contract . . . . . ...$ 140,000
Contingency . . . . . . . . . . . . . . . . . . . . . . . ..$ 21,000
SUBTOTAL . . . . . ..$ 161,000
TOTAL FUNDS REQUIRED . . . . . . . . . . . . . . . . . . . . .$1,540,800
Funds in the amount of $433,127 are requested to be appropriated from the Water
Fund to CIP account C25013601.589000.
With the proposed appropriation, funds will be available in the following CIP accounts:
C25013601.589000 "Water Main Upgrades"............$1,422,434
C25013600.589000 "Water Main Upgrades" ????$ 118,366
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TOTAL AVAILABLE FUNDS ????.. $1,540,800
Recommendation
Staff recommends that the City Council:
1. Award a contract to the firm of Williams Supply Co., Inc., the best bidder, in the
amount of $1,199,832 for construction of the FY 2000-2001 Water Main
Replacement Project and approve $179,968 in contingency funds for this
contract;
2. Authorize the City Manager to negotiate and execute a professional services
contract with the firm of DMR Team, Inc. in an amount not to exceed $140,000
for construction management services for the project and approve $21,000 in
contingency funds for this contract;
3. Appropriation $433,127 from the Water Fund to CIP account number
C25013601.589000; and
Authorize the City Engineer to issue any necessary change orders to complete
4.
additional work in conformance with the Administrative Instructions on change
orders and within budget authority
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Prepared by: Craig Perkins, Director, Environmental and Public Works Mgmt. Dept.
Anthony Antich, P.E., City Engineer
Gil Borboa, P.E., Utilities Manager
Dave Britton, P.E., Sr. Civil Engineer
Charmaine Yambao, P.E., Utility Engineer
James Creager, P.E., Civil Engineer
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