SR-508-000
EPWM: CP: AA: DB: AS F:\DATA\SPFILES\SP1875\CC1875.doc
Council Meeting: June 26, 2001 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Award of Construction Related Contracts for the FY2000-2001 Street
Improvement Project and appropriation of funds from the Wastewater Fund
for this project
Introduction
This report recommends that the City Council award a contract for the construction of the
FY2000-2001 Street Improvement Project withPalp, Inc. dba Excel Paving Company, the
best bidder, in the amount of $3,367,450 and approve a contingency amount of $316,300;
authorize the City Manager to negotiate and execute a construction management contract
for the project with Caltrop Engineering in the amount of $250,000 and approve a
contingency amount of $25,000; and appropriate $245,000 from the Wastewater Fund to
account C31094300.589002.
Background
Each fiscal year, the City Council authorizes the construction of street improvements
identified by the Environmental and Public Works Management Department including
street resurfacing, slurry sealing, new curb ramps and bus pads, repairs to curbs, gutters,
and sidewalks. The streets proposed to be resurfaced and slurry sealed and proposed bus
pad and curb ramp locations are listed in Attachment ?A?.
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Discussion
A Notice Inviting Bids for the construction contract was published on April 1 and 6, 2001 in
The Los Angeles Times, Westside Weekly and the F. W. Dodge newsletter respectively.
Bid packages were requested by fifteen contractors and the City Clerk's office received six
sealed bids, which were publicly opened and read aloud on May 10, 2001 by the Deputy
City Clerk.
The bid results were as follows:
1. Palp, Inc. dba Excel Paving Company $3,367,450
2. All American Asphalt $3,416,075
3. Silvia Construction, Inc. $3,473,910
4. Sully-Miller Contracting Co. $3,535,950
5. Sequel Contractors, Inc. $3,536,550
6. Los Angeles Engineering, Inc. $3,810,850
City Engineer's Estimate $3,512,250
The best bidder, Palp, Inc. dba Excel Paving Company supplied the City with a list of
similar projects including street and airport runway/taxiway pavement improvement
projects for the City of Long Beach and the Burbank-Glendale-Pasadena Airport Authority;
street paving projects for the Los Angles County Department of Public Works; and the
FY1998-1999 street improvement project for the City of Santa Monica.
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Staff contacted the agency representatives for these projects and they all reported that the
contractor's work quality was satisfactory and that work was completed in a timely and cost
efficient manner. Staff also contacted the Center for Contract Compliance and found Palp,
Inc. dba Excel Paving Company in good standing and capable of handling labor
compliance issues. The State Contractor?s License Board verified that the Contractor's
license is active and in good standing.
Construction Management
A Request for Qualifications for construction management services was issued on July 26,
1999 to pre-qualify firms to provide construction management services to the City of Santa
Monica. A panel that included representatives from Civil Engineering?s Project
Development and Construction Management groups interviewed three firms from the pre-
qualified list. The interview panel recommends Caltrop Engineering to provide construction
management services for this project. Selection criteria included previous experience,
qualifications of staff, ability to meet tight time schedules, cost of services and availability
of staff.
The work includes oversight and continuous inspection of the Contractor?s work during
construction to ensure that the Contractor conforms with plans and specifications,
monitoring traffic control and detour plans, reviewing change order requests, and providing
information to the Contractor on an as-needed basis. Caltrop?s past performance on similar
projects completed for other agencies and the City has been satisfactory.
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Budget/Financial Impact
CONSTRUCTION FUNDS REQUIRED
Contract.......................................................................$3,367,450
Contingency.................................................................$ 316,300
Total Construction Funds Required.............................$3,683,750
CONSTRUCTION MANAGEMENT FUNDS REQUIRED
Contract Amount..........................................................$ 250,000
Contingency.................................................................$ 25,000
Total Construction Management Funds Required................$ 275,000
TOTAL FUNDS REQUIRED.............................................................$3,958,750
Funding in the amount of $3,958,750 is available in the following accounts:
Account No. Account Name Amount
C01009197.589000 Sidewalk Repair/Replacement $ 50,000
C01009198.589000 Sidewalk Repair/Replacement $ 294,871
C01009199.589000 Sidewalk Repair/Replacement $ 515,000
Annual Street
C01015200.589000 $ 58,971
Resurfacing/Sidewalk Repair
C01015201.589000 Annual Street
$1,985,793
Resurfacing/Sidewalk Repair
C01015298.589000 $ 2,999
Street Repair/Resurfacing
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C20077801.589000 $ 50,000
Curb Cuts on Transit
Routes
Annual Street
C20015201.589000
Resurfacing/Sidewalk Repair $ 55,584
C20077701.589000 Concrete Bus Pads on Transit $ 100,000
Routes
C25015201.589000 Street Repair and Resurfacing ? $ 105,000
Water
C31015201.589000 Street Repair and Resurfacing ? $ 52,500
Wastewater
C43072801.589000 Traffic Congestion Relief $ 688,032
Total $3,958,750
In a report to Council on May 22, 2001, staff requested the use of $245,000 in general
funds from account C01015201.589000 to be used for the resurfacing of Neilson Way.
Since the costs incurred by the Neilson Way resurfacing will be billed to the City of Los
Angeles as part of the sewer replacement agreement, staff recommends replacing those
funds with an appropriation from Fund 31- Wastewater to account C31094300.589002 and
releasing the funds in the general fund account for this project.
Recommendation
Staff recommends that the City Council:
1. Award a Construction Contract for the FY2000-2001 Street Improvement Project to
Palp, Inc. dba Excel Paving Company, the best bidder, in the amount of $3,367,450
and approve a contingency amount of $316,300;
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2. Authorize the City Manager to negotiate and execute a professional services
contract for construction management of the FY2000-2001 Street Improvement
Project with Caltrop Engineering in the amount of $250,000 and approve a
contingency amount of $25,000;
3. Appropriate $245,000 from the Wastewater Fund to account C31094300.589002;
and
4. Authorize the City Engineer to issue any necessary change orders to complete
additional work in conformance with the Administrative Instructions on change
orders.
Prepared by: Craig Perkins, Director of Environmental and Public Works Management
Anthony Antich, P.E., City Engineer
Dave Britton, P.E., Senior Civil Engineer
Lucy Dyke, Transportation Planning Manager
Antonio Shaibani, P.E., Civil Engineer Associate
Attachment A ? List of Proposed Streets To Be Resurfaced and Slurry Sealed and Bus
Pad and Curb Ramp Locations
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ATTACHMENT A
PROPOSED STREETS TO BE RESURFACED
STREET LIMITS
TH
17 St. From Colorado Ave. to Montana Ave.
TH
18 St. From Wilshire Blvd. to Santa Monica Blvd.
TH
19St. From Colorado Ave to Wilshire Blvd.
TH
20St. From Wilshire Blvd. to Montana Ave.
TH
20St. From Santa Monica Blvd. to Colorado Ave.
ND
22St. From Washington Ave. to Wilshire Blvd.
RD
23St. From Washington Ave. to Wilshire Blvd.
TH
24St. From Washington Ave to Wilshire Blvd.
Cloverfield Blvd. From Santa Monica Blvd. to Colorado Ave.
TH
25St. From Wilshire Blvd. to Arizona Ave,
TH
26St. From San Vicente Blvd. to city limit ? L.A.
TH
26St. From Colorado Ave. to Montana Ave.
Franklin St. From 1300?s/ city limit to city limit
NDTH
Arizona Ave. From 22St. to 20 St.
Chelsea Pl. From Chelsea Ave. to East End
TH TH
Washington Ave. From 26St. to 17 St.
THRD
Idaho Ave. From 19 St. to 23 St.
Ocean Front Walk From Bay St. to Pico Blvd.
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ATTACHMENT A (CONTINUED
)
Ocean Way From Pico St. to Bay St.
Ocean Ave. From Pico St. to Bay St.
Barnard Way From 1000?s s/o Ocean Park Blvd. to
1800?s s/o Ocean Park Blvd.
TH
5St. From Ocean Park Blvd. to Hill St.
TH
5St. From Bay St. to Hollister Ave.
Goldsmith St. From Marine St. to North End
Ruskin St. From Marine St. to North End
Bentley Ct. From Marine St. to North End
TH
Strand ST. From, 6 St. to Lincoln Blvd.
TH
Pine St. From 7St. to Lincoln Blvd.
Ocean Park Blvd. From Highland St. to Main St.
RD TH
Ocean Park Service Road From 3St. to 5 St.
RD ND
Mills St. From 3St. to 2St.
ND
Norman Pl. From Main St. to 2 St.
Marine St. From Neilson Way to Main St.
ND
Marine St. From 2St. to Highland Ave.
TH
Dewey St. From Highland Ave. to 5 St.
Ozone St. From Highland Ave. to Lincoln Ave.
Longfellow St. From Ozone St. to Navy St.
TH TH
Raymond Ave. From 6St. to 7St.
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ATTACHMENT A (CONTINUED
)
TH
Hill St. From Highland Ave. to 7 St.
Hollister Ave. From Ocean Way to Neilson Way
PROPOSED STREETS TO BE SLURRY-SEALED
STREET LIMITS
TH
20St. From Arizona Ave. to Santa Monica Blvd.
ST
21 St From Santa Monica Blvd. to Broadway
ST
21 St. From Wilshire Blvd. to Arizona Ave.
ND
22 St. From Wilshire Blvd. to Arizona Ave.
RD
23 St. From Santa Monica Blvd. To Broadway
Chelsea Ave. From Wilshire Blvd. to Santa Monica Blvd.
THTH
Wilshire Blvd. From 17 Street to 26 Street
NDTH
Arizona Ave. From 22 Street to 26 Street
ND
2 St. From Ocean Park Blvd. to city limit
RD
3 St. From Pico Blvd. to Ocean Park Blvd.
TH
6 St. From Bay Street to Ocean Park Blvd.
TH
6 St. From Ocean Park Blvd. to Pine Ave.
TH
6 St. From Pico Blvd. to South End
Highland Ave. From Raymond Ave. to city limit
Highland Ave. From Raymond Ave to Ocean Park Blvd.
Beverly From Ocean Park Blvd. to Kensington St.
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ATTACHMENT A (CONTINUED
)
TH
7 St. From Ocean Park Blvd. to Grant Ave.
Pico Blvd. From Main St. to Ocean Ave.
Bay St. From Ocean Way to Lincoln Blvd.
TH
Bicknell Ave. From Ocean Way to 4 St.
Pacific St. From Main St. to Lincoln Blvd.
TH
Strand St From Main St. to 4 St.
RD
Hollister Ave. From Main St. to 3 St.
Fraser Ave. From Barnard To Neilson Way
TH
Grant St. From 6St. to Lincoln Blvd.
Kensington St. From Beverly to Lincoln Blvd.
TH
Hill St. From 7 St. to Lincoln Blvd.
TH TH
Raymond Ave. From 4St. to 6 St.
TH
Raymond Ave. From 7 St. to Lincoln Blvd.
Ashland Ave. Form Main St. to Lincoln Blvd.
TH
Pier Ave. From 4 St. to Lincoln Blvd.
Marine St. From Highland Ave. to Lincoln Blvd.
Navy St. From Highland Ave. to Lincoln Blvd.
TH
7 St. From Marine St. to city limit
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ATTACHMENT A (CONTINUED
)
PROPOSED BUS PADS LOCATIONS
STREET LIMITS
th
20 St. At Colorado Ave. (West Side)
th
20 St. At Olympic Blvd. (West Side)
th
20 St. At Michigan Ave. (West Side)
th
20St. At Delaware Ave. (West Side)
th
20St. At Pico Blvd. (West Side)
th
20 St. At Pearl St. (West Side)
th
20 St. At Ocean Park Blvd. (West Side)
th
Ocean Park Blvd. At 25 St. (North Side)
th
14 St. At Idaho Ave. (East Side)
San Vicente Blvd. At Gale Place (North Side)
th
San Vicente Blvd. At 17 St. (South Side)
San Vicente Blvd. At La Mesa Dr. (North Side)
th
San Vicente Blvd. At 19 St. (South Side)
st
San Vicente Blvd. At 21 Place (North Side)
st
San Vicente Blvd. At 21 Place (South Side)
rd
San Vicente Blvd. At 23 St. (South Side)
th
San Vicente Blvd. At 24 St. (North Side)
th
San Vicente Blvd. At 26 St. (South Side)
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ATTACHMENT A (CONTINUED
)
PROPOSED CURB RAMP LOCATIONS
STREET LIMITS
Margarita Avenue At Lincoln Court (N.E., N.W., S.E. Corners)
Margarita Avenue At Ninth Court (All Corners)
Margarita Avenue At Tenth Court (All Corners)
Margarita Avenue At Eleventh Court (N.E., N.W., S.W. Corners)
Margarita Avenue At Twelfth Court (All Corners)
Margarita Avenue At Euclid Court (S.E., S.W. Corners)
Margarita Avenue At Fourteenth Street (All Corners)
Margarita Avenue At Fourteenth Court (S.E., S.W. Corners)
Margarita Avenue At Fifteenth Court (All Corners)
Margarita Avenue At Sixteenth Court (S.E., S.W. Corners)
Idaho Avenue At Fifth Court (N.E. Corner)
Idaho Avenue At Lincoln Court (N.E. Corner)
Washington Avenue At Twenty-First Street (N.E., N.W., S.W. Corners)
California Avenue At Nineteenth Court (All Corners)
California Avenue At Twentieth Court (N.E., N.W. Corners)
Harvard Street At Wilshire Place North (N.E. Corner)
Harvard Street At Santa Monica Place North (N.W. Corner)
Harvard Street At Santa Monica Place South (N.E., S.E. Corners)
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ATTACHMENT A (CONTINUED
)
Princeton Street At Wilshire Place South (N.W., S.W. Corners)
Princeton Street At Arizona Place South (All Corners)
Princeton Street At Santa Monica Place North (All Corners)
Princeton Street At Santa Monica Place South (N.W., S.W. Corners)
Yale Street At Santa Monica Place North (N.E., S.E. Corners)
Stanford Street At Santa Monica Place South (All Corners)
Berkeley Street At Santa Monica Place South (S.E. Corner)
Twenty First Street At Pico Place South (Al Corners)
Twenty Second Street At Pico Place South (N.W., S.W. Corners)
Twenty Forth Street At Pico Place South (N.E., S.E., S.W. Corners)
Twenty Seventh Street At Pico Place South (S.E.N.W., S.W. Corners)
Urban Avenue At Pico Place North (N.W. Corner)
Eleventh Street At Oak Street (N.W., S.E. Corners)
Euclid Street At Maple Street (All Corners)
Euclid Street At Ocean Park Place South (S.E., N.W. S.W. Corners)
Euclid Street At Oak Street (All Corners)
Sixteenth Street At Ocean Park Place South (All Corners)
Eighteenth Street At Maple Street (N.W., S.W. Corners)
Eighteenth Street At Ocean Park Place North (All Corners)
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ATTACHMENT A (CONTINUED
)
Eighteenth Street At Ocean Park Blvd. (N.W. Corner)
Twenty First Street At Ocean Park Place North (N.W., S.W. Corners)
Twenty First Street At Ocean Park Place South (All Corners)
Twenty First Street At Oak Street (All Corners)
Twenty Third Street At Ocean Park Place North (All Corners)
Cloverfield Blvd. At Ocean Park Place North (All Corners)
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