SR-502-002-04 (2)
EPWM:CP:AA:GB F:\SP1636\CC1636-1.doc Santa Monica, California
Council Meeting: May 8, 2001
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Award Construction Contract for Water Main
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Replacement Project on Franklin Street, Montana Avenue and 26 Street
and Authorize the City Manager to Negotiate and Execute a Professional
Services Contract for the Construction Management of the Project
Introduction
This report recommends that the City Council award a contract to the firm of Williams
Supply Company Inc., the best bidder, in the amount of $1,050,042 for construction of
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the Water Main Replacement Project on Franklin Street, Montana Avenue and 26
Street and approve $157,000 in contingency funds for this contract. This report also
recommends that the City Council authorize the City Manager to negotiate and execute
a professional services contract with the firm of DMR Team, Inc. in an amount not to
exceed $97,500 for construction management services for the project and approve
$15,000 in contingency funds for this contract.
Background
During the FY 1999-00 budget process, the City Council appropriated funds for the
replacement of water mains at various locations throughout the City. Through this
program, selected water mains are replaced on an annual basis due to age, corrosion
and capacity demands.
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$1,374,776.00
Discussion
A Notice Inviting Bids for the construction contract was published on February 16 and
18, 2001 in The Los Angeles Times, Westside Weekly and the F. W. Dodge newsletter.
Bid packages were requested by twenty-six contractors and the City Clerk's office
received seventeen sealed bids, which were publicly opened and read aloud on March
19, 2001 at 3:00 p.m. by the Deputy City Clerk.
The bid results were as follows:
1. Williams Supply Co., Inc. $1,050,042
2. W.A. Rasic Construction Co., Inc. $1,053,905
3. Gueno Development Co., Inc. $1,066,685
4. Cedro Construction, Inc. $1,067,978
5. Doty Bros. Equipment Co. $1,094,330
6. Pipe Line Equipment Rental $1,172,365
7. Universal Construction Co., Inc. $1,214,540
8. Valverde Construction, Inc. $1,236,616
9. So. Calif. Underground Construction $1,266,141
10. Colich & Sons $1,269,234
11. Majich Bros., Inc. $1,292,552
12. John T. Malloy, Inc $1,331,038
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13. Miramontes Construction Co., Inc. $1,369,504
14. A.D. General Engineering Construction $1,381,932
15. Tomovich & Assoc. $1,428,550
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16. Vasilj Construction Co., Inc. $1,481,980
17. Steve Babalo Construction Co., Inc. $1,541,742
City Engineer's Estimate $1,100,000
The best bidder, Williams Supply Co., Inc., supplied the City with the names of
previous similar projects including water main replacement projects for Los Angeles
County and the City of Whittier; Fire Hydrant Replacement and Flow Tests for the City
of Beverly Hills; Water Main Replacement Project for the City of Oxnard; and Skyline
and Temple Pipeline Water System Improvements for the City of Signal Hills.
City staff contacted the agencies and companies representing these projects and all
respondents reported that the Contractor's work quality was satisfactory and that work
was completed in a timely and cost efficient manner. Staff also contacted the Center for
Contract Compliance and found Williams Supply Co., Inc. in good standing and
capable of handling labor compliance issues. The California Contractors State License
Board verified that the Contractor's license is active and in good standing.
A Request for Qualifications for construction management services was issued on July
26, 1999 to pre-qualify firms to provide construction management services to the City of
Santa Monica. Six firms from the pre-qualified list were interviewed by a panel that
included representatives from the Environmental and Public Works Management
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Department?s Engineering and Utilities Divisions. Cost proposals were solicited from
three of the pre-qualified firms on March 21, 2001 and staff recommends DMR Team to
provide construction management services for this project.
Budget/Financial Impact
FUNDS REQUIRED FOR THE CONSTRUCTION CONTRACT
Construction Contract . . . . . . . . . . . . . . . . ...$1,050,042
Contingencies . . . . . . . . . . . . . . . . . . . . . ....$ 157,000
SUBTOTAL . . . . ....$1,207,042
FUNDS REQUIRED FOR THE CONSTRUCTION MANAGEMENT CONTRACT
Construction Management Contract . . . . . ...$ 97,500
Contingency . . . . . . . . . . . . . . . . . . . . . . . ..$ 15,000
SUBTOTAL . . . . . ..$ 112,500
TOTAL FUNDS REQUIRED . . . . . . . ....$1,319,542
Funds are available in the following CIP accounts:
C25013600.589000 "Water Main Upgrades" $ 893,963
C25013699.589000 "Water Main Upgrades" $ 425,579
$1,319,542
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Recommendation
Staff recommends that the City Council:
1. Award a contract to the firm of Williams Supply Co., Inc., the best bidder, in the
amount of $1,050,042 for construction of the Water Main Replacement Project
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on Franklin Street, Montana Avenue and 26 Street and approve $157,000 in
contingency funds for this contract;
2. Authorize the City Manager to negotiate and execute a professional services
contract with the firm of DMR Team, Inc. in an amount not to exceed $97,500 for
construction management services for the project and approve $15,000 in
contingency funds for this contract; and
3. Authorize the City Engineer to issue any necessary change orders to complete
additional work in conformance with the Administrative Instructions on change
orders and within budget authority.
Prepared by: Craig Perkins, Director, Environmental and Public Works Mgmt. Dept.
Anthony Antich, P.E., City Engineer
Gil Borboa, P.E., Utility Manager
Dave Britton, P.E., Sr. Civil Engineer
Charmaine Yambao, P.E., Utility Engineer
Antonio Shaibani, P.E., Civil Engineer Associate
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