SR-507-000 (6)
EPWM: CP: AA: DB:JC F:\DATA\SPFILES\SP1869\CC1869.1.doc
Council Meeting: May 8, 2001 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Award a Contract for the Park and Street Lighting
Improvement Project
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SP 1869
Introduction
This report recommends that the City Council award a contract to California Electrical
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Services, the best bidder, in the amount of $412,100 for construction of the Park and
Street Lighting Improvement Project and approve $61,900 in contingency funds for this
contract.
Background
During the Fiscal Years 1999-2000 and 2000-2001 budget process, the City Council
appropriated funds under the Street/Park Lighting Program and the Streetlight Retrofit
Program to replace deteriorated series electrical circuits and lighting on certain streets
within the City with modern, reliable, multiple circuits and lighting. This is a multi-year
project to modernize lighting that exists throughout the City, with priority given to those
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projects
streets whose circuits could create a safety concern. The following locations have been
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identified as priorities for upgrade at this time:
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Hotchkiss Park
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Stewart Park
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San Vicente Blvd. ? Ocean Avenue to 4th Street
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4 Street - San Vicente Blvd. to Montana Avenue
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2 Street - Montana Avenue to California Street
Discussion
A Notice Inviting Bids for the construction contract was published on February 25 and
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Our Times
March 2, 2001 in The Los Angeles Times, Westside Weekly and the F. W. Dodge
newsletter.
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Eleven contractors requested bid packages and the City Clerk's office received five
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F
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sealed bids, which were publicly opened and read aloud on March 14, 2001 by the
Deputy City Clerk. The bid results were as follows:
1. Rokel Services $ 368,930.00
2. California Electrical Services $ 412,100.00
3. L.A. Signal $ 424,061.00
4. C.T. & F., Inc. $ 442,593.85
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5. Comet Electric, Inc. $ 639,600.00
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5.L.A. Signal$
424,061.00
City Engineer's Estimate $ 400,000
On March 19, 2001 the City received a letter from Rokel Services, the apparent low
bidder, requesting to be relieved of their bid due to a mistake in a bid price and
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therefore staff recommends California Electrical Services as the best bidder.
California Electrical Services supplied the City with the names of previous projects of a
similar nature built by their firm including construction of street lighting for the County of
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Los Angeles and the cities of Los Angeles and Burbank. All contacts reported that the
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and Los Angeles County
quality of their work was satisfactory and they performed this work in a timely and cost
efficient manner. The California State Contractors' License Board verified California
Electrical Services license is current, active and in good standing. Staff also contacted
the Center for Contract Compliance and found California Electrical Services capable of
handling labor compliance issues. Further, California Electrical Services has the ability
to provide future maintenance, should the City require these services.
Budget/Financial Impact
FUNDS REQUIRED FOR THE CONSTRUCTION CONTRACT
Construction Contract $ 412,100
Contingencies $ 61,900
TOTAL $ 474,000
Funds in the amount of $ 474,000 are available in the following CIP accounts:
C01072400.589000 "Street Light Retrofit Program? $ 384,027
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C01072401.589000 ?Street/Park Lighting Program.? $ 89,973
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Recommendation
Staff recommends that the City Council:
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1. Award a contract to California Electrical Services, the best bidder, in the amount
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of $412,100 for construction of the Parks and Street Lighting Improvement
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Project, approve $61,900 in contingency funds; and
2. Authorize the City Engineer to issue any necessary change orders to complete
additional work in conformance with the Administrative Instructions on change
orders and within budget authority.
Prepared by:
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Craig Perkins, Director, Environmental and Public Works Mgmt. Dept.
Anthony Antich, P.E., City Engineer
Karen Ginsberg, Assistant Director, Community and Cultural Services Dept.
Renee Cowhig, Maintenance Manager
Kim Braun, Facilities Maintenance Superintendent
Dave Britton, P.E., Sr. Civil Engineer
James Creager P.E., Civil Engineer
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