SR-506-002
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PCD:SF:EG:F:PCD\share\2001 Council Mtg\xwalksApril01 26 St
Council Meeting: April 10,2001 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation that City Council Authorize Amendments to Existing Phase
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2 Crosswalk Enhancement Contracts to Incorporate 26 Street Crosswalk
Enhancements into the Current Phase 2 Design Process and Appropriate
$144,000 for these Contract Amendments.
INTRODUCTION
This report recommends that the City Council authorize the City Manager to negotiate and
execute amendments to contracts for Phase 2 Crosswalk Enhancements with 1) Katz,
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Okitsu & Associates to conduct a crosswalk study of the 26 Street Corridor for an amount
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not to exceed $44,000, including contingency, 2) CBM Consulting for 26 Street Corridor
crosswalk improvements project/construction management services for an amount not to
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exceed $45,000, and 3) Willdan, Inc. for 26 Street Corridor crosswalk improvements
design services for an amount not to exceed $55,000. Advancement of this study requires
appropriation of funds totaling $144,000.
BACKGROUND
On February 13, 2001 City Council directed staff to accelerate planning and
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implementation of crosswalk and pedestrian safety improvements for 26 Street. The
direction was to incorporate recommended improvements into the Phase 2 design and
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construction process. The entire length of 26 Street will be studied as a comprehensive
corridor, consistent with the study process for all other streets. This approach ensures
consistency from location to location throughout the corridor and allows the evaluation of
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specific locations in relation to adjacent issues.
DISCUSSION
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Staff obtained a proposal from Katz, Okitsu and Associates to analyze the 26 Street
Corridor as a stand alone study. This study will be an amendment to the Katz, Okitsu
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Phase 2 Crosswalk Study contract authorized on June 29, 1999. The process for the 26
Street corridor will be similar to the other two study phases conducted by the Katz, Okitsu
team. A community workshop will be held early in the process to obtain input from the
residents, businesses and other interested community members. The study team will
conduct site-specific analysis and develop preliminary recommendations that will be
brought back to the community through a second workshop. Recommendations will then
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be brought to Council for approval. The 26 Street study will be conducted as quickly as
possible to minimize delay to the Phase 2 design process.
The CBM Consulting contract to provide project and construction management services for
Phase 2 improvements, authorized on September 12, 2000, will be amended to incorporate
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the 26 Street corridor improvements. The Willdan, Inc. contract to develop construction
drawings and specifications for Phase 2, authorized on January 9, 2000, will be amended
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to include 26 Street. Advanced amendment of these contracts will streamline
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incorporation of the recommended 26 Street improvements into the Phase 2 design
process that is already underway and will minimize any delay caused by the incorporation
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of 26 Street improvements into Phase 2.
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BUDGET/FINANCIAL IMPACT
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Funding for 26 Street is currently included in the Capital Improvement Program (CIP)
budget for FY 01-02, as part of a scheduled Phase 3. In order to authorize a study in the
current fiscal year, funding will need to be appropriated this fiscal year. Staff recommends
that the total cost of $144,000 to amend the three contracts, as shown below, be
appropriated from the General Fund ?Major Capital Project? designation, approved by the
City Council on February 27, 2001, to the Crosswalk Improvement Account
C01045601.589000.
Existing Phase 2 Authorization Increased Authorization
Firm
(Council Date)
$ 198,000 $44,000
Katz, Okitsu $ Associates
(6/29/99) (includes 10% contingency)
$331,770
CBM Consulting
$45,000
(9/12/00)
$360,000
Willdan, Inc.
$55,000
(1/9/01)
$144,000
TOTAL APPROPRIATION
C01045601.589000
RECOMMENDATIONS
Staff recommends that the City Council take the following actions:
1. Authorize the City Manager to negotiate and execute an amendment to the Katz, Okitsu
& Associates Agreement in an amount not to exceed $44,000, including contingency, to
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conduct a crosswalk study of 26 Street.
2. Authorize the City Manager to negotiate and execute an amendment to the CBM
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Consulting Agreement in an amount not to exceed $45,000 to provide
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project/construction management services for 26 Street crosswalk improvements.
3. Authorize the City Manager to negotiate and execute an amendment to the Willdan
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Agreement in an amount not to exceed $55,000 to provide design services for 26
Street crosswalk improvements.
4. Appropriate $144,000 from the General Fund to Crosswalk Improvements account
C01045601.589000.
Prepared by: Suzanne Frick, Director of PCD
Ellen Gelbard, Deputy Director of PCD
Lucy Dyke, Transportation Planning Manager
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