SR-506-003-07 (3)
EPWM: CP: AA: DB:JCF:\DATA\SPFILES\SP1862\CC1862-3.doc
Council Meeting: February 27, 2001 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Award a Contract for the Adelaide Drive Street
Lighting and Circuit Conversion Project
Introduction
This report recommends that the City Council award a contract to Benergy, Inc., the
best bidder, in the amount of $159,540 for construction of the Adelaide Drive Street
Lighting and Circuit Conversion Project and approve $20,460 in contingency funds for
this contract.
Background
During the fiscal year 1999-2000 budget process, the City Council appropriated funds
under the Streetlight Retrofit Program to replace deteriorated series electrical circuits
and streetlights on certain streets within the City with modern, reliable, multiple circuits
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and streetlights. Staff identified Adelaide Drive between Ocean Avenue and 7 Street
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and Adelaide Place east of 7 Street to receive the upgrades.
Discussion
A Notice Inviting Bids for the construction contract was published on December 8 and
10, 2000 in The Los Angeles Times, Our Times and the F. W. Dodge newsletter.
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Ten contractors requested bid packages and the City Clerk's office received eight
sealed bids, which were publicly opened and read aloud on January 17, 2001 by the
Deputy City Clerk. The bid results were as follows:
1. Benergy, Inc. $159,540
2. LA Signal $165,490
3. National Electrical Contractor $168,000
4. CT&F, Inc. $178,803
5. Pima $180,800
6. Miramar Construction, Inc. $184,735
7. California Electric Services $185,500
8. Taft Electric $248,537
City Engineer's Estimate $175,000
Benergy, Inc. supplied the City with the names of previous projects of a similar nature
built by their firm including construction of street lighting for the cities of Pomona,
Garden Grove and Lomita. All contacts reported that the quality of their work was
satisfactory and they performed this work in a timely and cost efficient manner. The
California State Contractors' License Board verified Benergy's license is current, active
and in good standing. Staff also contacted the Center for Contract Compliance and
found Benergy, Inc. capable of handling labor compliance issues. Further, Benergy,
Inc. has the ability to provide future maintenance, should the City require these
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services.
On January 20, 2001, the City received a bid protest from L.A. Signal stating that
Benergy, Inc. failed to note receipt of Addendum #3 on the bid documents. Benergy,
Inc. confirmed that Addendum # 3 was considered in the preparation of its bid and
provided written acknowledgement of receipt. Staff consulted with the City Attorney?s
office and determined that this is a minor irregularity and therefore recommends
Benergy, Inc. as the best bidder.
Budget/Financial Impact
FUNDS REQUIRED FOR THE CONSTRUCTION CONTRACT
Construction Contract $159,540
Contingencies $ 20,460
TOTAL $180,000
Funds in the amount of $180,000 are available in CIP account: C01072400.589000
"Street Light Retrofit Program.?
Recommendation
Staff recommends that the City Council:
1. Award a contract to Benergy, Inc., the best bidder, in the amount of $159,540 for
construction of the Adelaide Drive Street Light and Circuit Conversion Project
and approve $20,460 in contingency funds; and
2. Authorize the City Engineer to issue any necessary change orders to complete
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additional work in conformance with the Administrative Instructions on change
orders and within budget authority.
Prepared by:
Craig Perkins, Director, Environmental and Public Works Mgmt. Dept.
Anthony Antich, P.E., City Engineer
Renee Cowhig, Maintenance Manager
Kim Braun, Facilities Maintenance Superintendent
Dave Britton, P.E., Sr. Civil Engineer
James Creager P.E., Civil Engineer
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