SR-505-004 (6)
EPWM:CP:BJ:F:\EPWM\ADMIN\STAFFRPT\CatchBa1Nov13.rtf
Council Meeting: November 13, 2001 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Contract in an Amount not to Exceed $46,800 for Storm Drain
Maintenance with Chrysalis
Introduction
This report recommends that the City Council authorize the City Manager to negotiate
and execute a contract with Chrysalis to provide monthly maintenance services to the
Wastewater Division of the Environmental and Public Works Management Department
for catch basin cleanout and litter characterization, catch basin insert and screen
maintenance, and Continuous Deflective Separation (CDS) unit cleaning and other
urban runoff treatment systems.
Background
The National Pollutant Discharge Elimination System (NPDES) of the federal Clean
Water Act requires municipalities and counties to manage and control pollutants
contained in urban runoff. The City of Santa Monica is signatory to and regulated under
the Los Angeles County?s (County) NPDES permit. The permit requires Santa Monica
to take steps to improve the water quality of the Santa Monica Bay through the
improvement of urban runoff quality discharged into the Bay. To help achieve this goal,
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the City installed numerous treatment devices, including 485 catch basin inserts and
screens, and three CDS units. These installations are one component of the City?s
overall Best Management Practice (BMP) program to remove pollutants from urban
runoff.
Since January 2000, the City has contracted with the Los Angeles Conservation Corps
(LACC) to assist the City?s storm drain and sewer maintenance crews, significantly
improving the City?s ability to clean and maintain catch basins, and removing thousands
of pounds of pollutants before they enter the Bay. The present contract with the LACC
expires January 31, 2002.
Discussion
Each year City crews remove debris from approximately 850 City-owned catch basins
and CDS units. Additionally, they record information about debris weight and
characteristics. Last year, 21 tons of debris containing many types of pollutants were
removed from these catch basins and CDSs. Besides the removal of gross pollutants,
such as trash, debris, and sediment, a variety of soluble pollutants that attach to these
gross pollutants are removed, such as oil and grease, heavy metals, organics and
pathogens. The pollutants are prevented from entering the Bay, thereby improving the
quality of the coastal environment. In addition to cleanout work, the inserts and screens
are physically inspected and repaired if necessary.
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Wastewater Division staff is unable to maintain the growing number of urban runoff
mitigation devices without assistance. The proposed agreement represents an interim
approach for services extending through this fiscal year to avoid a gap in effective catch
basin maintenance services. Staff is developing a long-term strategy to address this
maintenance need. The proposed new strategy will be reflected in the budget for FY
2002-03.
In August, staff distributed Requests for Proposal to 12 local non-profit organizations
that serve or provide opportunities for at-risk youth, which is the emphasis for programs
funded by Proposition A dollars. Two proposals were received -- the Los Angeles
Conservation Corps and Chrysalis. Chrysalis is a nonprofit organization dedicated to
helping economically disadvantaged youth and homeless individuals become self-
sufficient through employment opportunities. Chrysalis currently helps over 2,000
individuals per year. Based on its cost estimate, local employment base and the quality
of services provided by Chrysalis under other contracts, it was the successful proposal.
Chrysalis was founded in 1984 as a food and clothing distribution center serving
homeless men and women. As the agency grew, it became clear that longer-term
solutions were needed in order to eradicate poverty and homelessness. Chrysalis
developed a program to help homeless people including youth become job ready and
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ultimately find and retain employment. The agency?s philosophy remains the same ? a
steady job is the single most important step in a person?s transition to long-term self-
sufficiency.
The term of the agreement is through June 30, 2002 in an amount not to exceed
$46,800, with an option to renew for Fiscal Year 02-03. The option will facilitate the
continuance of service should the City opt to continue contracting for these services.
Staff anticipates that the new contract will commence the end of calendar 2001 or
January 2002.
Budget/Fiscal Impact
For FY01-02, funds totaling $46,800 are available in the C34058802-589000, Storm
Drain Improvements CIP. Chrysalis? estimated monthly fee is $7,800.
Staff anticipates that the City will begin receiving funds from Los Angeles County?s
Proposition A reimbursement fund in the amount of approximately $5,000 per month
beginning in January, 2002, to offset Chrysalis? costs. This reimbursement comes from
a County fund established by Proposition A to maintain catch basin and storm drain
system improvements throughout the County. The reimbursement will be deposited into
revenue account 34661.407170 (LA County Prop A - O & M Reimbursement).The
estimated $2,800 monthly differential cost between the reimbursements from the
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County and the monthly invoice from the contractor will be drawn from the City?s Storm
Drain Improvements CIP mentioned above. In the spring, staff will submit to the County
an estimated reimbursement budget for FY02-03, the second year of the contract.
Recommendation
This report recommends that the City Council authorize the City Manger to negotiate
and execute a contract with Chrysalis to provide maintenance services to the
Wastewater Division of the Environmental and Public Works Management Department
for catch basin cleanout and litter characterization, catch basin insert and screen
maintenance, Continuous Deflective Separation unit cleaning and other urban runoff
treatment systems.
Prepared by: Craig Perkins, Director, Environmental and Public Works Management
Brian Johnson, Manager, Environmental Programs Division
Neal Shapiro, Senior Environmental Analyst, Water Resources Section
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