SR-505-001-04 (5)
EPMW:CP:AA:DP:FJS:EC: F:\DATA\SPFILES\Sp1779 Project 7\CC1779co2.wpd
Council Meeting: February 13, 2001 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Authorize the City Manager to Increase the Contingency
to Contract 7464 (CCS) with Harris and Associates for Professional Services
Contract for Construction Management and Inspection on Sewer Project 7,
and to appropriate $21,520 from the Disaster Relief Fund
Introduction
This report recommends that the City Council approve an increase in the contingency to
Contract 7464 (CCS) with Harris and Associates, for Professional Services Contract for
Construction Management and Inspection on Sewer Project 7, Repair of Earthquake
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Damaged Sewers in Stewart and 26 Streets between Colorado Avenue and Exposition
Boulevard, and in Colorado Avenue between Centinela Avenue and First Court. Staff also
recommends that $21,520 be appropriated from the Disaster Relief Fund to the project.
Background
At its meeting of March 11, 1999, the City Council awarded a Professional Services
Contract for Construction Management and Inspection to Harris and Associates in the
amount of $389,400, and approved a construction contingency amount of $77,880 for
work on Sewer Project 7. Contract 7464 (CCS) between the City and Harris and
Associates was executed on April 14, 1999.
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During the course of the sewer construction, a number of changed conditions arose, which
necessitated the issuance of change orders to the construction contract. Harris and
Associates provided construction management and inspection services for these additional
changes that were added to the construction contract, which depleted the contingency
reserve of Harris and Associates? contract.
Discussion
To minimize the impact of this construction project on the public, part of the work was done
with trenchless technology, which entailed the installation of a liner inside the existing pipe
to repair the earthquake damage. After reviewing post construction videotapes, the City
identified four defective lining sections and instructed the contractor to correct the work
immediately. This additional work requires inspection services to oversee the corrective
construction and to secure essential information for these portions of the job, which is
taking approximately four weeks to complete. To prevent any delays in construction, a
purchase order of $21,520 was issued to Harris and Associates in early February for
emergency inspection services of the corrective work.
Budget/Financial Impact
As an emergency measure to allow work to continue, a purchase order in the amount of
$21,520 was issued to Harris & Associates and charged to Disaster Relief Fund
Account E13307000.555060.50000. This purchase order is to be replaced by an
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amendment to Contract 7464 (CCS) charged to the same Disaster Relief Fund
Account.
Recommendation
Staff recommends that the City Council:
1. Approve an increase in the contingency to construction management contract 7464
(CCS) with Harris and Associates in the amount of $21,520.
2. Appropriate additional $21,520 from Disaster Relief Fund Account
E13307000.555060.50000
3. Authorize the City Engineer to issue any necessary additional change orders to
complete Sewer Project 7 in conformance with City Administrative Instructions on
change orders.
Prepared by: Craig Perkins, Director, Environmental and Public Works Management
Anthony Antich, City Engineer
F.J. Schroeder, Disaster Recovery Program Manager
Eugenia Chusid, Project Manager
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