SR-507-000 (3)
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Council Meeting: December 19, 2000 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Hold a Public Hearing for the Confirmation of
Assessment Costs for the Installation of Streetlights on Various City Streets
Introduction
This report requests that the City Council hold a public hearing for the confirmation of
assessment costs for the installation of streetlights on:
23rd Street - from Arizona Avenue to Wilshire Boulevard;
29th Street - from Ocean Park Boulevard to Pearl Street;
Lincoln Boulevard - from Montana Avenue to Alta Avenue;
Princeton Street - from Wilshire Boulevard to Washington Avenue;
Prospect Avenue - from Marine Street to the end of street (dead end);
Yale Street - from Montana Avenue to Washington Avenue;
Background
In accordance with Proposition 218 and City policy, occupants desiring streetlights
installed in their area must circulate a petition and information sheet prepared by staff to
each potentially affected property owner or occupant. The information sheet briefly
explains the assessment process and the regulations pertaining to the pass-through of
costs to tenants. Meetings are held with property owners and occupants of the petitioned
streets. Successful streetlight petitions contain the signatures of a minimum of sixty
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percent (60%) of each area's occupants. Petitions are then presented to the City Council
and a public hearing to address protests is held.
Property owners are assessed for streetlighting based on the size of their property.
Residential property owners are assessed 50% of their property's front footage; and for
corner lots, 20% of their side footage costs, with the City paying the remaining 50% and
80%, respectively. Commercial property owners are assessed 100% of their front footage
and 40% of the side footage costs, with the City paying the remaining 60%.
The City's portion of the assessment costs is financed out of the annual Streetlight Capital
Improvement Project Account. Low to moderate-income households can apply for
assistance through a Community Development Block Grant program.
Discussion
Property owners and occupants of the aforementioned streets obtained the required
percentage of area signatures, which resulted in valid petitions. The property owners on
Princeton Street and Yale Street requested a more expensive decorative streetlight, which
increases their share of the assessments compared to areas that requested standard
streetlights.
After holding the public hearings to form the assessment district, the City Council ordered
the work to begin. The project was competitively bid by private contractors, a contract was
awarded by the City Council on July 14, 1998 to C. T. & F., Inc., the lowest responsible
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bidder. The work has been completed and the streetlights are fully operational.
Engineering Division staff will provide the Rent Control Department with assessment
amounts for each property to facilitate pass-through of costs to tenants.
On October 10, 2000, the City Council set a public hearing for 7:00 p.m. on November 28,
2000. Property owners were notified by mail on October 14, 2000 of their assessment
amount, and the time and place of the public hearing for the confirmation of assessment
costs. Also, occupants were notified of the time and place of the public hearing and future
pass-through of costs by Rent Control. The assessment diagram and list of property
owners will be available at the time of the public hearing.
Budget/Financial Impact
The assessment cost for commercial and residential property owners for the installation of
standard streetlighting is $18.29 and $9.15 per front footage, respectively. Commercial
and residential property owners on Princeton Street and Yale Street, where decorative
streetlights were installed, will be assessed $21.40 and $12.26 per front footage,
respectively. Since the project costs were lower than estimated, these assessed costs are
lower than the original estimates provided to property owners and occupants.
The total project cost is $209,069.53. This includes $175,530 for construction costs and
$33,539.53 for incidental costs. Incidental costs are the expenses incurred by the City for
project management; inspection; administration of the assessment district; advertisement;
mailings; notification of property owners; recordation costs; and invoicing, up to 10 years,
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of property owners who choose to pay their assessment on the installment plan. The
property owner's share of assessment is based on the total project cost and includes
incidental costs.
The cost breakdown is as follows:
Incidental Cost Construction Cost Total Cost
Property Owners' Share $14,381.10 $87,634.84 $102,015.94
City's Share $19,158.43 $87,895.16 $107,053.59
Total Project Cost $33,539.53 $175,530.00 $209,069.53
The City paid the Contractor $87,895.16 at completion of construction from CIP account
C01015594.589000. The City?s share of the incidental cost has been absorbed by the
division?s operational budget. The remaining costs for the construction will be paid through
property owner assessments. Property owners have the option of either paying for the
improvements over 10 years at an 8.8% interest rate, or paying their assessment in full
within 30 days after being invoiced. Paid cash assessments will be held in Trust Account
No. 80.201181 pending payment to the contractor's assignee. Bonds are then issued for
any unpaid assessments. Property owners remit payments to the City and the Bondholder
is paid as payments are received.
Recommendation
Staff recommends that the City Council:
1. Open the public hearing; and
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2. Close the public hearing; and
3. Acknowledge any protest and adopt the attached Resolution confirming the
assessment costs.
Prepared by: Craig Perkins, Director of Environmental and Public Works
Management Department
Anthony Antich, City Engineer
Bill Zein, Senior Civil Engineer
Attachments: Resolution
Notices of Assessment and Time of Public Hearing
List of Property Owners
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Council Meeting: December 19, 2000 Santa Monica, California
RESOLUTION NO. __________ (CCS)
(CITY COUNCIL SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA
APPROVING ASSESSMENT DIAGRAM AND CONFIRMING ASSESSMENT COSTS
FOR STREETLIGHTING ON VARIOUS CITY STREETS ALL WITHIN THE CITY OF
SANTA MONICA
WHEREAS, the City of Santa Monica, pursuant to Section 5100 et seq. of the Streets
and Highways Code, commenced proceedings to construct streetlighting and appurtenant
work on:
23rd Street - from Arizona Avenue to Wilshire Boulevard;
29th Street - from Ocean Park Boulevard to Pearl Street;
Lincoln Boulevard - from Montana Avenue to Alta Avenue;
Princeton Street - from Wilshire Boulevard to Washington Avenue;
Prospect Avenue - from Marine Street to the end of street (dead end);
Yale Street - from Montana Avenue to Washington Avenue;
WHEREAS, the proceeding is more fully described in the Resolutions of Intention
adopted by the City Council on October 10, 2000, being Resolution Numbers 9586 (CCS);
and
WHEREAS, the contract for the above described work has been fulfilled to the
satisfaction of the Superintendent of Streets; and
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WHEREAS, the Superintendent of Streets has made an assessment to cover the
sum due for the work performed and specified in the contract; and
WHEREAS, the assessment has been filed with the City Clerk; and
WHEREAS, the City Clerk gave the notice required by Sections 5362 and 5363 of
the Streets and Highways Code; and
WHEREAS, upon the day and hour fixed for hearing by the City Clerk, the City
Council of the City of Santa Monica heard and passed upon any and all objections,
appeals, and protests,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That all objections, appeals, and protests of every kind and nature be
the same are hereby overruled and denied.
SECTION 2. That the diagram of property affected and benefited by the construction
of a high-pressure sodium streetlighting system and appurtenant work on:
23rd Street - from Arizona Avenue to Wilshire Boulevard;
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29th Street - from Ocean Park Boulevard to Pearl Street;
Lincoln Boulevard - from Montana Avenue to Alta Avenue;
Princeton Street - from Wilshire Boulevard to Washington Avenue;
Prospect Avenue - from Marine Street to the end of street (dead end);
Yale Street - from Montana Avenue to Washington Avenue;
all in the City of Santa Monica, as more fully described in Resolution Numbers 9586
(CCS), and therein declared to be the property to be assessed to pay the expense of the
improvements, is approved and the City Clerk is directed to execute the certificate on the
diagram to the Superintendent of Streets.
SECTION 3. That the assessment of the construction of a high-pressure sodium
streetlighting system and appurtenant work on:
23rd Street - from Arizona Avenue to Wilshire Boulevard;
29th Street - from Ocean Park Boulevard to Pearl Street;
Lincoln Boulevard - from Montana Avenue to Alta Avenue;
Princeton Street - from Wilshire Boulevard to Washington Avenue;
Prospect Avenue - from Marine Street to the end of street (dead end);
Yale Street - from Montana Avenue to Washington Avenue;
as more fully described in Resolution Numbers 8287 (CCS), 8314 (CCS), 8413 (CCS),
and 8505 (CCS), be the same hereby is confirmed and approved.
SECTION 4. That the Superintendent of Streets shall forthwith attach a warrant to
said assessment bearing the date of this confirmation.
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SECTION 5. The assessment roll, warrant, and diagram shall be recorded in the
Office of the Superintendent of Streets, and immediately thereafter the City Clerk shall file
a copy of the assessment district in the Office of the County Recorder, and thereafter shall
record in said Office of the County Recorder, a Notice of Assessment, all in the manner
and form as prescribed by Section 3114 of the Streets and Highways Code of the State of
California.
SECTION 6. The City Clerk shall certify to the adoption of this Resolution, and
thenceforth the same shall be in full force and effect.
APPROVED AS TO FORM:
MARSHA JONES MOUTRIE
CITY ATTORNEY
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