SR-914-000
EPWM:CP:AA:LF:SK:F:\DATA\SPFILES\SP1849\Animal Shelter\cc1849-3.doc
City Council Meeting: January 9, 2000 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Authorize the City Manager to Negotiate and Execute a
Professional Services Agreement with STV Incorporated to Design New
Kennels, Remodel Existing Restroom Facility, and Redesign Storm Water
Drainage at the Animal Shelter
Introduction
This report recommends that the City Council authorize the City Manager to negotiate and
execute a professional services agreement with STV Incorporated to design new kennels,
restroom facility, and storm water drainage system at the Animal Shelter in an amount not
to exceed $59,830 and approve $8,970 in contingency funds.
Background
The animal shelter was constructed in 1975 and is used by citizens of Santa Monica and
surrounding communities, as well as by the City Police Department Mounted Patrol Unit.
The number of animals sheltered has steadily increased. The kennels must be replaced
due to:
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Decayed framing which can cause injuries to animals.
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Deteriorated conditions which make cleaning difficult, and can create an unsanitary
environment.
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In addition, visitors in need of a restroom must use the restrooms in the employee?s locker
area, which has resulted in security breaches and occasional thefts. A new restroom
configuration will be designed. The project design will also correct stormwater runoff
deficiencies. Currently stormwater drains off the rear property line and into the public alley.
Discussion
The City Council approved funding for improvements to the Animal Shelter in the FY 00-01
budget. On July 17, 2000 a Request for Proposals (RFP) was issued to 31 firms for
architectural design services for various city projects. Eight firms submitted responses to
the City on August 14, 2000, which were reviewed by a selection committee consisting of
representatives from the Environmental and Public Works Management and Community
and Cultural Services departments, and Daniel, Mann, Johnson, and Mendenhall (under
contract to the City for project management). The committee reviewed the responses,
interviewed four firms, and selected STV Incorporated to provide the necessary services
for the Animal Shelter improvements. STV Incorporated has planned and designed public
spaces in commercial buildings and for public agencies including the Los Angeles Unified
School District, Caltrans, City of Los Angeles, City of Oxnard, and for the National Park
Service. Relevant projects include the renovation of public schools, maintenance facilities,
office facilities, and transit stations. References were checked and all reported that the
firm?s work was excellent.
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Budget/Financial Analysis
Funds Required
Contract $59,830
Contingency $8,970
TOTAL $68,800
Funds in the amount of $68,800 are available in Account Number C01068701.589000,
Animal Shelter Improvements.
Recommendation
Staff recommends that City Council:
1. Authorize the City Manager to negotiate and execute a professional services
agreement with STV Incorporated to design improvements to the animal shelter in
an amount not to exceed $59,830 and approve $8,970 in contingency funds; and
2. Authorize the City Engineer to issue any necessary modifications to the contract to
complete additional work in conformance with the Administrative Instructions on
Change Orders.
3.
Prepared by:
Craig Perkins, Director of Environmental and Public Works Management
Anthony Antich P.E., City Engineer
Lauren Friedman, Sr. Architect
Gary Gallinot, Lt., Police Department
Stan Klemanowitz, DMJM Project Manager
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