SR-700-006
Purch:DH:RAH:
F:\FINANCE\PURCH\STFRPTS\SRBDFIREVEH.DOC
Council Meeting: September 25, 2001 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Award Purchase Order for One Aircraft Crash/Rescue Firefighting Vehicle
Introduction
This report recommends award of purchase order to Emergency One Incorporated for a
one-year old aircraft crash/rescue firefighting vehicle for the Fire Suppression and Rescue
Division, Fire Department, in the total amount of $552,319, including applicable sales tax.
Background
Over the past year, Fire Department staff has been conducting research into the
replacement of the existing aircraft crash/rescue firefighting vehicle. This vehicle was built
in 1974 and is the oldest among the Fire Department fleet. It is housed at Fire Station 5,
which is located next to the Santa Monica Airport. Although it was refurbished in 1991,
staff feels that it has outlived its viable life span as a first-line piece of equipment. It
should be noted that this piece of equipment is the only one of it?s kind, specializing in
aircraft crash fires. Due to its age (27 years old), the availability of parts is limited. Certain
repairs involve improvising or utilizing costly fabrications. The technology used in the
design of the drive train is outdated, resulting in frequent inspections and costly
maintenance.
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Discussion
Staff has located a one-year old aircraft crash/rescue firefighting vehicle that is available at
a greatly reduced price, as it must be sold as a ?used? vehicle. It meets Fire Department
specifications and the manufacturer is offering a full, new vehicle warranty at no additional
charge. A similarly configured new vehicle would cost approximately $642,000, including
applicable sales tax and shipping. Staff has estimated that an additional $7,319 in savings
will be realized in staff time saved preparing specifications, multiple inspection trips during
construction and delivery charges. Taking into consideration the lower cost of the used
vehicle, staff time saved on specification writing, bid procedures, inspection trips, and
delivery expenses, a savings to the City of approximately $97,000 will be realized.
Ordinance Number 1743 (CCS), Section 5, paragraph 2.24.080 (1) of the Santa Monica
Municipal Code allows exception to competitive bidding when goods are purchased from a
sole provider. Staff has evaluated the quotation submitted by Emergency One
Incorporated and finds that it meets City specifications.
The purchase of this diesel-powered vehicle is consistent with the City?s reduced emission
fuel policy as emergency response vehicles are excluded from the CNG-powered
requirement.
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Budget/Financial Impact
Budget authority for this purchase is in the Capital Improvement Budget, ?Fire Department
Emergency Apparatus Replacement? account numbers as follows:
ACCOUNT NUMBER AMOUNT
C01048098.589000 $186,614
C01048099.589000 $ 21,916
C01048000.589000 $ 98,251
C01048001.589000 $245,538
Recommendation
It is recommended that City Council award a purchase order to Emergency One
Incorporated in the total amount of $552,319, including applicable sales tax.
Prepared By: Diane Howell, Purchasing Agent
Bill Kolberg, Deputy Fire Chief
Cindy Tomlinson, Senior Administrative Analyst
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