SR-417-007 (5)
EPWM:CP:AA:LF:SA F:\DATA\SPFILES\SP1813\cc1813-2.doc
City Council: November 14, 2000 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Authorize the City Manager to Negotiate and Execute a
Professional Services Agreement with Richard Berliner Architects to Design
Renovations to the Lobby and Restroom Areas in Parking Structures 1, 2, 3,
4 and 6
Introduction
This report recommends that the City Council authorize the City Manager to negotiate and
execute a professional services agreement with Richard Berliner Architect to design
renovations to the lobby and restroom areas in Parking Structure Nos. 1,2,3,4 and 6 in an
amount not to exceed $300,000 and approve $50,000 in contingency funds.
Background
The six downtown parking structures were constructed in the 1960's and are used by
visitors to the downtown area. The parking structure lobbies and restrooms adjacent to
the alleys are worn, outdated, and difficult to maintain. As the popularity of the Bayside
District and Third Street Promenade has soared, so has the demand for functional, safe,
attractive, and convenient facilities in the vicinity. Recent improvements to the parking
structures have included new exterior signage, new interior signs and graphics, elevator
equipment and cab upgrades, stairwell improvements and the Parking Structure #5
Demonstration Project.
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The Demonstration Project included improvements to the lobby and restroom areas that
produced sustainable and aesthetically pleasing solutions. This project included
removing masonry walls in the stairwell and lobby areas to allow additional natural
ventilation, light and better visibility, and incorporating materials that are aesthetically
pleasing, vandal resistant, easy to maintain, and sustainable. Sustainable materials used
included durable concrete wall tiles containing fly ash and plastic recycled by local
businesses; handrails made from recycled steel handguns confiscated by local law
enforcement agencies; rubber flooring that does not absorb stains or odors, resulting in
reduced maintenance and cleaning product usage; toilet partitions made of recycled
plastic milk containers; and a durable wall coating which is graffiti resistant, easy to clean,
and reduces the need for frequent re-painting.
The Parking Structure #5 Demonstration Project has been in place for over a year and
demonstrates that these sustainable solutions have worked well. The design and
construction of the remaining five parking structure lobby and restroom areas will build on
the success of the Demonstration Project, including incorporating sustainable designs to
create functional and aesthetically pleasing environments.
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Discussion
Although long term decisions about the future of the downtown parking structures will be
evaluated over the next six months as part of a downtown parking assessment, design and
implementation of these user improvements is a wise investment in customer satisfaction.
During the 99/00 and 00/01Budgets, City Council approved funding to renovate the lobby
and restroom areas in the downtown parking structures. On March 22, 2000 a Request
for Proposals was issued to 31 firms for architectural design services for the Renovation of
the Lobby and Restroom Areas in Parking Structure Nos. 1,2,3,4, and 6. Six firms
submitted responses to the City on June 19, 2000, which were reviewed by a selection
committee consisting of representatives from the Environmental and Public Works
Management Department, Planning and Community Development Department, including
the Transportation Management Division, and members of the Bayside District
Corporation. Four firms were chosen to be interviewed by the selection committee.
Richard Berliner Architect was selected as the most qualified firm to provide the necessary
services for the project. Richard Berliner Architect has planned and designed public
spaces in commercial buildings and for public agencies including the Los Angeles Unified
School District and the City of Santa Monica. Relevant projects include the renovation of
the public spaces in the 401 Wilshire Building in Santa Monica, renovation of the
Personnel Department Offices for the City of Santa Monica, renovation of public spaces for
the Janss Court Building in Santa Monica, and the renovation and modernization of over
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15 public schools in the Los Angles area. Richard Berliner Architect provided six
references. All reported that the firm?s work was excellent.
Budget/Financial Analysis
Funds Required
Contract $300,000
Contingency $ 50,000
TOTAL $350,000
Funds in the amount of $350,000 are available in the following Account Numbers:
Account Number: Contract Contingency Subtotal
C01072600.589000 $150,000 $25,000 $175,000
C01072601.589000 $150,000 $25,000 $175,000
Total $300,000 $50,000 $350,000
Recommendation
Staff recommends that City Council:
1. Authorize the City Manager to negotiate and execute a professional services
agreement with Richard Berliner Architect to Design the Renovation of the Lobby
and Restroom Areas in Parking Structures 1,2,3,4 and 6 in an amount not to exceed
$300,000 and approve $50,000 in contingency funds; and
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2. Authorize the City Engineer to issue any necessary change orders to complete
additional work in conformance with the Administrative Instructions on change
orders.
Prepared by:
Craig Perkins, Director of Environmental and Public Works Management
Anthony Antich P.E., City Engineer
Lucy Dyke, Transportation Planning Manager
Lauren Friedman, Sr. Architect
Samuel Aslanian A.I.A., Civil Engineer Associate
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