SR-903-002
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City Council: November 14, 2000 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Authorize the City Manager to Negotiate and Execute a
Professional Services Agreement with Richard Berliner Architects for Design
Services for the Woodlawn Cemetery Mausoleum Office Addition and
Electrical Repairs Project
Introduction
This report recommends that the City Council authorize the City Manager to negotiate and
execute a professional services agreement with Richard Berliner Architect for design
services for the Woodlawn Cemetery Mausoleum Office Addition and Electrical Repairs
Project, in an amount of $60,000 and approve $12,000 in contingency funds.
Discussion
During the FY 97/98 and FY 98/99 Budgets the City Council approved funding for the
Woodlawn Cemetery Mausoleum Office Addition and Electrical Repairs. On May 2, 2000,
the City Council approved the long-term operating plan for the Cemetery, which
recommended proceeding with the design and construction of additional office space and
completing necessary electrical repairs. On July 17, 2000, a Request for Proposals (RFP)
was issued to 38 firms to provide architectural design services for this project. Eight firms
submitted proposal responses to the City on August 14, 2000. A selection committee
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consisting of representatives from the Environmental and Public Works Management
Department, including the Cemetery Division, Community and Cultural Services
Department, and Daniel, Mann, Johnson and Mendenhall (consultant providing project
management services for the City of Santa Monica) reviewed these proposals. The
selection committee selected and interviewed four firms and selected Richard Berliner
Architect as the highest-ranking firm to provide architectural services for the Woodlawn
Cemetery Mausoleum Office Addition and Electrical Upgrades project. Richard Berliner
Architect has planned and designed various commercial building projects including
renovation of the public spaces in the 401 Wilshire Building in Santa Monica, renovation of
the Personnel Department Offices for the City of Santa Monica, renovation of public
spaces for the Janss Court Building in Santa Monica, and the renovation and
modernization of over 15 public schools in the Los Angles area. References reported that
the firm?s work was excellent.
Budget/Financial Analysis
Funds Required
Contract $ 60,000
Contingency $ 12,000
TOTAL $ 72,000
Funds in the amount of $72,000 are available in Account Number C37059098.58900.
Recommendation
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Staff recommends that City Council:
1. Authorize the City Manager to negotiate and execute a professional services
agreement with Richard Berliner Architect for design services for the Woodlawn
Cemetery Mausoleum Office Addition and Electrical Repairs Project in an amount
not to exceed $60,000 and approve $12,000 in contingency funds; and
2. Authorize the City Engineer to issue any necessary change orders to complete
additional work in conformance with the Administrative Instructions on change
orders.
Prepared by:
Craig Perkins, Director of Environmental and Public Works Management
Anthony Antich P.E., City Engineer
Lauren Friedman, Sr. Architect
Samuel Aslanian A.I.A., Civil Engineer Associate
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