SR-912-000 (5)
ATTACHMENT A
PUBLIC SAFETY FACILITY PROJECT DESCRIPTION AND
DESIGN/CONSTRUCTION HISTORY
Project Description
The Santa Monica Public Safety Facility will be located immediately east of Santa Monica
City Hall. The approximately 118,000-square foot facility will serve as the headquarters for
the Police Department and will house the Fire Department's administrative offices, Fire
Prevention services and the City's Emergency Operations Center. The building will include
a new City jail facility and modern dispatch facilities that are coordinated between police
and fire services. Included with the Public Safety Facility project is the construction of
Olympic Drive from Fourth Street to Main Street.
The Public Safety Facility is designed using modern technology and sound design
principals to maximize the operational efficiency of the building. The new facility will be
constructed in accordance with the Essential Services Seismic Safety Act to help ensure
that the building is able to withstand a major earthquake. The facilities will provide for
better coordination between Police and Fire services, will enable the 911 system and
dispatch equipment to be located in one facility for all emergencies, will enhance
emergency response times by providing a direct link to Fourth Street and the Interstate 10
on-ramp, will provide the community with a state-of-the-art facility to respond to future
disasters, and will facilitate better public access to Police and Fire services.
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The Public Safety Facility is designed to be 56 feet high with four stories above grade. The
Facility also will consist of two subterranean levels, including parking for official vehicles.
Upper-level set backs and compatible building materials provide a consistent transition
between City Hall and the new facility.
The Public Safety Facility is planned to be a showcase of ?Green? building design
measures. These measures are intended to minimize the impact of the building on scarce
natural resources. The building is also designed to maximize the efficiency of the Police
and Fire operations within the facility. Some of the most innovative and notable elements
of the building include:
Underfloor Air Distribution System - This system provides for the distribution of
heating, ventilation, and air conditioning to work spaces from a raised floor. The
system is much more energy efficient than traditional ceiling air distribution
systems. Underfloor air distribution provides for improved indoor air quality through
better delivery of fresh air to building occupants and reduced likelihood of
contamination of ductwork. The system increases comfort levels for building
occupants through individual control of air flow and provides increased flexibility in
configuration of electrical and data conduit runs.
Gray Water - A dual plumbing system will allow recycled, treated storm drain water
(?gray water?) to be used in the building's toilets and urinals, rather than potable
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water. In addition, the public fountain and the landscape irrigation for the building
and Olympic Drive will use gray water.
Building Commissioning - Building Commissioning is a process to ensure that all
building systems operate as intended, designed and operationally required. This
process involves a systematic testing and review of the operational and
maintenance efficiencies of the building's mechanical, electrical, plumbing, life
safety and energy management systems. This process not only helps ensure that
building's systems meet the original building criteria, but it also helps identify and
resolve design and construction conflicts before they become problems.
Emergency Power - The building is designed to remain fully operational in the event
of an emergency that affects the energy supply by providing for three 800 kW
diesel-powered generators. Providing three separate generators allows for partial
power to the building in the event that any of the generators fail during an
emergency.
Other sustainability and efficiency design elements which are incorporated into the
building include daylighting, high-efficiency lighting, lighting occupancy sensors, indirect
and direct ambient lighting with high-efficiency task-lighting, an energy management
control system, and a storm-water runoff system which minimizes runoff into Santa Monica
Bay.
Most of the building will be clad in a beige precast concrete with sandstone along the front
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(south) elevation. A two-story public lobby that includes integration of the exterior
sandstone and extensive use of natural light will highlight the interior of the building.
Michael Davis, the project artist, has also created two prominent art works for the public
lobby: one is a skylight that casts a blue line of light into different parts of the lobby
depending on the time of day and time of year; the second element involves light walls that
are sequenced to create a subtle transition of gradient light. The interior also features a
three-story atrium that provides extensive natural lighting into the center of the building.
The public entrance is on the south side of the Facility, opening onto a public plaza and
fountain at Olympic Drive. Creating the public entrance and plaza along Olympic Drive is
designed to open the building toward the rest of the Civic Center area and provide
pedestrian access from adjacent uses and parking areas. Pedestrian access is provided
from Fourth Street through the plaza area and from Main Street via a wide pedestrian
promenade along Olympic Drive. The public plaza occurs on two levels. The upper plaza is
at grade with Fourth Street and features the upper element of the water feature - a thin
sheet of water flowing across a granite surface. Water cascades from the upper plaza to a
pool filled with aquatic plants in the lower plaza. The lower plaza is at grade with Avenida
Mazatlan and the public entrance to the facility.
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Design/Construction History
In an effort to expedite construction, the project was divided into two phases. Phase One
involved excavation and utility relocation, and Phase Two is construction of the building
and site work.
PHASE ONE
On June 8, 1999, Council awarded an excavation and utility relocation contract to Ford
E.C. The scope of work included excavation for the project and strengthening the Kenter
Canyon storm drain that is located within the project limits. During excavation, the
discovery of contaminated soils and debris necessitated additional environmental and
geotechnical inspections and testing to identify and document the type and extent of
contamination and to determine appropriate disposal methods. This resulted in higher
costs and project delays. To minimize the risk of structural failure, the drain remained
under cover during the rainy season of 1999-2000 and the work was moved from the Ford
E.C. contract, with associated savings, into the Phase Two building construction package.
To complete the storm drain work before this year?s rainy season, a contract was awarded
to J.A. Jones Construction on July 11, 2000. Again, unidentified contaminated debris,
other debris and backfill was uncovered. In accordance with all applicable laws and
regulations, these materials have been segregated and abated in a proper manner,
resulting in higher than anticipated contract costs.
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PHASE TWO
Bid documents for construction of the Public Safety Facility reflected a functional,
economically responsible, and aesthetically appropriate product. They resulted from an
exhaustive process that included the following:
a) Conducting cost-benefit analyses of various proposed elements of the facility to
achieve cost savings while preserving or improving their functionality. This process is
known as ?value engineering.? Throughout the design process, City Staff and the
architect evaluated materials, systems and structural elements used in the facility and
revised where possible so as to minimize costs while preserving functionality, structural
integrity and architectural appeal.
b) Performing life-cycle cost analyses to compare the cost of various elements in the
facility to operating cost savings. Only when the payback period of the evaluated
building element was reasonable the element was included in the building design.
c) Implementing innovative approaches such as Industry Partnering, in which select
suppliers ?partner? with the City to economically provide materials and/or products that
meet the City?s strict sustainability guidelines. Several construction product/material
suppliers were identified who were willing to ?partner? with the City. Staff negotiated
with these firms and, with Council approval, selected six firms. Under this program the
selected suppliers have committed to providing materials and/or products at a
discounted price.
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On July 27, 1999, Staff initiated a two-step construction bidding prequalification process.
The first step involved identifying firms that had the experience, resources and ability to
construct a project such as the Public Safety Facility. Nine firms presented qualifications.
Staff determined that seven met the criteria established in the prequalification document
and were ?qualified? to proceed to submit a bid.
On February 23, 2000, formal sealed bids to construct the facility were received from three
pre-qualified firms. All of the bids were significantly above estimates prepared separately
by the design team, the construction manager and an independent cost estimator.
Construction contingencies, added to the lowest responsible bid created a project shortfall
of over $11 million.
On May 2, 2000, Council approved staff?s recommendation to reject all bids and authorize
the City Manager to negotiate on the open market for the construction of the facility. On
July 11, 2000 the City Council confirmed that Santa Monica Municipal Code Section
2.24.071(e)(1) was the basis for waiving competitive bidding and authorizing negotiations
on the open market.
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ATTACHMENT C
SANTA MONICA PUBLIC SAFETY FACILITY BUDGET ACTIONS
The following budget actions are necessary for the Public Safety Facility project:
General Fund balance sheet items to be appropriated to account C01005801.589000:
Civic Area Development Designation $ 1,956,500
Police Building Retrofit Designation 3,320,700
Public Safety Facility - Construction Designation 3,282,100
Capitalized Interest Designation 694,000
Existing General Fund CIP project funds to be transferred to account C01005801.589000:
Park Master Plan: Expansion Site Designs (Airport)
(C01099099.589000) $ 2,819,134
Total General Fund: $ 12,072,434
Existing Disaster Relief Fund FEMA Hazard Mitigation/Local Match CIP projects
to be transferred to account C13005801.589000:
Civic Auditorium (E13201000.589000) $ 1,136,653
Police Building (E13202000.589000) 256,869
Main Library (E13204000.589000) 912,150
Parking Structure #1 (E13205100.589000) 190,524
Parking Structure #3 (E13205300.589000) 231,583
Parking Structure #6 (E13205600.589000) 230,791
City Hall (E13206000.589000) 924,968
Total Disaster Relief Fund: $ 3,883,538
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