SR-904-004-02 (2)
--
JUL ~~
EPWM:CP:F:\EPWM\ADMIN\ST AFFRPTI7 -11-00\drainpublicsafetysupp. wpd
Council Meeting: July 11, 2000 Santa Monica, California
TO: Mayor and City Council
FROM City Staff
SUBJECT: Supplemental Staff Report to Agenda Item 60
DISCUSSION
On May 2,2000, City Council approved a recommendation to reject all bids for construction
of the Public Safety Facility and Olympic Drive and authorize the City Managerto negotiate
on the open market for the construction, pursuant to the Municipal Code Section which
allows for open market negotiation if the City Council finds that a service or product may
be procured more economically in this manner. It has come to the attention of staff that the
specific Municipal Code Section which was cited in this prior report, 2.24.071 (e)(2),
contained a typographical error. The correct Municipal Code Section citation is
2.24.071 (e)(1) which states: "The goods or services can be purchased more economically
on the open market". It is therefore recommended that Council re-confirm the intent of the
action on May 2, 2000 to reject all bids for construction of the Public Safety Facility and
authorize the City Manager to negotiate on the open market.
In addition, although Agenda Item 60, which recommends the award of a contract to J.A.
Jones Construction for excavation and strengthening of the Kenter Canyon storm drain for
the Public Safety Facility project, identifies the fact that the storm drain work must be
1
JUL , t _
~~..
completed before this year's rainy season to minimize the risk of structural failure to the
drain, the report does not reference the specific Municipal Code Section which authorizes
such work to be contracted without competitive bidding in the interest of public health and
safety. Municipal Code Section 2.24.071(e)(3) states that competitive bidding can be
waived and a contract can be negotiated on the open market if "Due to urgent necessity,
the public health, welfare or safety would be jeopardized if the bidding procedures of this
section were followed". In the case of the storm drain work, there could be dire
consequences to public health, welfare and safety if the strengthening work is not
completed prior to the rainy season and the Kenter Canyon drain were to fail at this
location. It is therefore recommended that Council adopt such a finding and authorize the
work to proceed under a negotiated contract with J.A. Jones Construction Company as
described in the staff report.
RECOMMENDATION
Staff recommends that: City Council confirm the basis of their action on May 2, 2000 to
waive competitive bidding for construction of the Public Safety Facility and Olympic Drive
and authorize contract negotiations on the open market under Municipal Code Section
2.24.071(e)(1); and find that the Kehter Canyon storm drain work recommended by
Agenda Item 60 is of urgent necessity due to public health, welfare and safety according
to Municipal Code Section 2.24.071 (e)(3), waive competitive bidding and authorize the
work to proceed under a negotiated contract.
Prepared by:
Craig Perkins, Director of Environmental and Public Works Management
Anthony Antich, City Engineer
Lauren Friedman, Senior Architect
2