SR-510-002 (5)
EPWM:CP:DK:f:\adm\staffrpts\101000
Council Meeting: October 10, 2000 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Authorize the City Manager to Negotiate and
Execute a Contract with Global Green USA to Provide Fiscal
Management of the Santa Monica Green Team Program
INTRODUCTION
This report requests that City Council authorize the City Manager to negotiate and
execute a contract with Global Green USA (GGUSA) in an amount not to exceed
$102,600 to provide fiscal management of the Santa Monica Green Team Program, an
environmental outreach program designed to raise public awareness and increase
participation in the Sustainable City Program (SCP). The proposed contract will also
include implementation of a Business Green Team program to raise awareness and
participation in the SCP among the Santa Monica business community.
BACKGROUND
On March 24, 1998, the City Council authorized funds for the creation and
implementation of the Santa Monica Residential Green Team Program, a residential
environmental outreach program, on a pilot basis, for a period of 19 months. The City
contracted with the Green Team Project (GTP), a San Francisco based non-profit
organization, in May 1998, to develop a Santa Monica-specific guidebook, informational
binder and supplementary materials, and to hire, train and oversee local staff persons to
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implement the pilot program. Based on the success of the pilot program, on November
23, 1999, the Council authorized funding for continuation of the Green Team Program
for an additional year.
DISCUSSION
Entering into a fiscal management agreement with a local non-profit organization will
simplify financial management of the program for the City, will allow Santa Monica
Green Team staff to seek grant funding under the non-profit?s aegis, and will ensure that
Green Team Program staff benefit from supervision and support as they transition from
pilot basis to a longer term program. Accordingly, City staff approached several non-
profit environmental organizations and GGUSA expressed interest and fully met the
City?s qualification criteria.
Fiscal Management Agreement
GGUSA is a Santa Monica based non-profit organization with expertise in
environmental policy and sustainable development. The Executive Committee of
GGUSA?s Board of Directors has authorized the organization to enter into a contract
with the City to provide fiscal management of both the Santa Monica Residential Green
Team Program and the proposed Business Green Team Program. As fiscal manager,
GGUSA will oversee the processing and tracking of all cash and non-cash revenues,
accounts payable and receivable, negotiation of leases and contracts, and
disbursement of program funds including grants for the Green Team Program. In
addition, current Santa Monica Green Team Program staff will become employees of
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GGUSA. As compensation for serving as fiscal manager, the City will pay GGUSA an
administrative fee equal to 15% of the total Green Team Program staffing and operating
budget. Under the contract, the City?s Environmental Programs Division staff will
continue to oversee program development and implementation activities. The term of
the agreement will be for the remaining months of the fiscal year ending June 30, 2001,
with an option to renew for an additional two full years on an annual basis. The
proposed $102,600 contract amount assumes eight months of expenditures for the
residential program and six months of expenditures for the business program.
Business Green Team Pilot Program
The Sustainable City Progress Report Update presented to City Council in November
1999 by the Task Force on the Environment indicates that resource use and waste
generation have increased in Santa Monica since 1995, due to impacts of the
strengthening local economy. In response, the Task Force has recommended that the
City focus its efforts in the coming years on outreach to the local business community to
encourage participation with the City in meeting the resource conservation and pollution
prevention goals of the Sustainable City Program.
In 1999 the Green Team Project, the San Francisco based non-profit hired by the City in
1998 to develop the residential Green Team Program, developed and successfully
piloted a similar program in San Francisco to promote sustainable actions by
businesses. Like the residential program, the Business Green Team Program uses a
guidebook and trained staff to assist teams of employees from interested businesses in
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undertaking a three month long evaluation of existing business practices and
implementing various action steps. The goal is to reduce resource use and waste
generation, reduce or eliminate the use of hazardous materials in the workplace, and
address work-related transportation issues. Accomplishments made by each Business
Green Team over the course of the program are collected and quantified so that the
positive impacts of the program can be documented.
As GTP is the only organization that offers this type of action-oriented sustainable
business program, City staff solicited a proposal from GTP to develop a Business Green
Team pilot program for Santa Monica businesses that addresses local issues and
resources and incorporates Sustainable City Program goals. The City will issue a
separate one-time $35,000 professional service contract with GTP to develop the pilot
program for Santa Monica business, which will then be administered by GGUSA.
The scope of work to be completed by GTP for the pilot program includes developing
Santa Monica-specific program materials, providing training to Santa Monica Green
Team Program staff and providing ongoing support through June 30, 2001.
The goals of the Santa Monica Business Green Team pilot program are to establish
Green Teams at 25 local businesses and to achieve an average 20% reduction in
energy use, water use, waste generation, transportation fuel use, and hazardous
chemical use for all participating businesses.
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At least one additional full-time Green Team Program staff person will be hired to lead
the implementation of the Business Green Team pilot program. Once hired, all Green
Team Program staff become employees of GGUSA under the proposed fiscal
management agreement.
BUDGET/FISCAL IMPACT
Fiscal Management Agreement
Funds necessary to cover GGUSA?s contract costs for both the residential and business
programs are available in Environmental Programs Division account number
31662.555060. Contract renewal beyond FY 2000-2001 will be subject to Council
approval of future budget appropriations for continuation of the Green team programs.
RECOMMENDATION
Staff recommends that City Council authorizethe City Manager to Negotiate and
Execute an Agreement not to exceed $102,600 with Global Green USA to provide
Fiscal Management of the Santa Monica Green Team Program.
Prepared by: Craig Perkins, Environmental and Public Works Management Director
Dean Kubani, Senior Environmental Programs Analyst
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